DEF 14A 1 formdef14a.htm PROVIDENT NEW YORK BANCORP DEF 14A 2-17-2011 formdef14a.htm


UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
 
SCHEDULE 14A

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Logo 1
 
January 5, 2011

Dear Stockholder:

We cordially invite you to attend the Annual Meeting of Stockholders of Provident New York Bancorp. The Annual Meeting will be held at the Pearl River Hilton, 500 Veterans Memorial Drive, Pearl River, New York, 10965, on February 17, 2011, at 11:00 a.m., local time.

The enclosed Notice of Annual Meeting and Proxy Statement describe the formal business to be transacted as specifically identified in the Proxy Statement. If you are a member of a household that has received only one Proxy Statement and you wish to receive your own Proxy Statement, please call our Stockholder Relations Department at 845.918.5580. During the Annual Meeting we will also report on the operations of Provident New York Bancorp. Enclosed for your review is our Annual Report to Stockholders, which contains detailed information concerning the activities and operating performance of Provident New York Bancorp.

On behalf of the Board of Directors, we urge you to sign, date and return the enclosed proxy card as soon as possible, even if you currently plan to attend the Annual Meeting. This will not prevent you from voting in person, but will assure that your vote is counted if you are unable to attend the Annual Meeting. Your vote is important, regardless of the number of Provident New York Bancorp shares that you own.

If you wish to vote online at https://www.proxyvotenow.com/pbny or by telephone at 1-866-814-2809, you will need your Stockholder Control Number that can be found at the lower right-hand corner of your Proxy Card.

Sincerely,

George Strayton
President and Chief Executive Officer

 
 

 

Provident New York Bancorp
400 Rella Boulevard
Montebello, New York 10901
(845) 369-8040

NOTICE OF
ANNUAL MEETING OF STOCKHOLDERS
To Be Held On February 17, 2011

Notice is hereby given that the Annual Meeting of Stockholders of Provident New York Bancorp will be held at the Pearl River Hilton, 500 Veterans Memorial Drive, Pearl River, New York, 10965, on February 17, 2011 at 11:00 a.m., local time.

A Proxy Card and Proxy Statement for the Annual Meeting are enclosed.

The Annual Meeting is for the purpose of considering and acting upon the:
 
1.
Election of four Directors for a three-year term and until their successors are elected and qualified;
 
2.
Approval of a non-binding advisory proposal on the compensation of the Named Executive Officers (“Say-on–Pay”);
 
3.
Choice of whether to hold a Say-on-Pay vote every one, two or three years;
 
4.
Ratification of the appointment of Crowe Horwath LLP as the independent registered public accounting firm for the fiscal year ending September 30, 2011; and

the transaction of such other business as may properly come before the Annual Meeting or any adjournment thereof.

Any action may be taken on the foregoing proposals at the Annual Meeting on the date specified above, or on the date or dates to which the Annual Meeting may be adjourned. Stockholders of record at the close of business on December 20, 2010 are the stockholders entitled to vote at the Annual Meeting, and any adjournments thereof.

EACH STOCKHOLDER, WHETHER HE OR SHE PLANS TO ATTEND THE ANNUAL MEETING, IS REQUESTED TO SIGN, DATE AND RETURN THE ENCLOSED PROXY CARD WITHOUT DELAY IN THE ENCLOSED POSTAGE-PAID ENVELOPE. ANY PROXY GIVEN BY THE STOCKHOLDER MAY BE REVOKED AT ANY TIME BEFORE IT IS VOTED. A PROXY MAY BE REVOKED BY FILING WITH THE SECRETARY OF PROVIDENT NEW YORK BANCORP A WRITTEN REVOCATION OR A DULY EXECUTED PROXY CARD BEARING A LATER DATE. ANY STOCKHOLDER PRESENT AT THE ANNUAL MEETING MAY REVOKE HIS OR HER PROXY AND VOTE PERSONALLY ON EACH MATTER BROUGHT BEFORE THE ANNUAL MEETING. HOWEVER, IF YOU ARE A STOCKHOLDER WHOSE SHARES ARE NOT REGISTERED IN YOUR OWN NAME, YOU WILL NEED ADDITIONAL DOCUMENTATION FROM YOUR RECORD HOLDER IN ORDER TO VOTE IN PERSON AT THE ANNUAL MEETING.

 
By Order of the Board of Directors
   
 
Katharine B. Brown
 
Secretary

Montebello, New York
January 5, 2011

IMPORTANT:  THE PROMPT RETURN OF PROXIES WILL SAVE THE EXPENSE OF FURTHER REQUESTS FOR PROXIES. A SELF-ADDRESSED ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE. NO POSTAGE IS REQUIRED IF MAILED WITHIN THE UNITED STATES.

 
 

 

PROXY STATEMENT

Provident New York Bancorp
400 Rella Boulevard
Montebello, New York 10901
(845) 369-8040
 
ANNUAL MEETING OF STOCKHOLDERS
February 17, 2011

This Proxy Statement is furnished in connection with the solicitation of proxies on behalf of the Board of Directors (the “Board”) of Provident New York Bancorp (the “Company”) to be used at the Annual Meeting of Stockholders, which will be held at the Pearl River Hilton, 500 Veterans Memorial Drive, Pearl River, New York, 10965 on February 17, 2011, at 11:00 a.m. local time, and all adjournments of the Annual Meeting. The accompanying Notice of Annual Meeting of Stockholders and this Proxy Statement are first being mailed to stockholders on or about January 5, 2011.

STOCKHOLDERS ENTITLED TO VOTE

Except as otherwise noted below, holders of record of Provident New York Bancorp’s shares of common stock, par value $0.01 per share, as of the close of business on December 20, 2010 (the “Record Date”), are entitled to one vote for each share then held. As of the Record Date, there were 38,198,686 shares of common stock issued and outstanding. The presence in person or by proxy of a majority of the outstanding shares of common stock entitled to vote is necessary to constitute a quorum at the Annual Meeting.

VOTING PROCEDURES

Stockholders who execute proxies in the form solicited hereby retain the right to revoke them in the manner described below. Unless so revoked, the shares represented by such proxies will be voted at the Annual Meeting and all adjournments thereof. Proxies solicited on behalf of the Board of Directors of Provident New York Bancorp will be voted in accordance with the directions given thereon. Where no instructions are indicated, validly executed proxies will be voted “FOR” the proposals set forth in this Proxy Statement, “FOR” the recommendation of the Board with respect to the Say-on-Pay, “FOR” a one year Say-on-Pay vote, and upon the transaction of such other business as may properly come before the Annual Meeting in the discretion of the persons appointed as proxies.  Other than the matters listed in the attached Notice of Annual Meeting of Stockholders, the Board knows of no additional matters that will be presented for consideration at the Annual Meeting.

Brokers holding shares in street name for customers who are beneficial owners of such shares are prohibited from giving a proxy to vote such customers’ shares on “non-routine” matters in the absence of specific instructions from such customers. This is commonly referred to as a “broker non-vote.”   Your broker is entitled to vote your shares on ratification of the selection of Crowe Horwath LLP as the Company’s independent registered public accounting firm even if you do not provide voting instructions to your broker. Each of the other proposals is considered a “non-routine” matter. As such, brokers holding shares in street name for customers are prohibited from giving a proxy to vote those shares absent specific instructions from their customers.

As to the election of directors, the proxy card being provided by the Board enables a stockholder to vote FOR all nominees proposed by the Board, to WITHHOLD authority for all nominees or to vote FOR ALL EXCEPT one or more of the nominees being proposed. Voting for all Directors except those you list on the proxy card is the equivalent of withholding your vote for those Directors you have listed. Directors are elected by a plurality of votes cast. Proxies as to which the authority to vote for the nominees being proposed is withheld and broker non-votes will not affect the outcome of the vote.

As to the other proposals submitted to a vote of the stockholders, a stockholder may vote FOR or AGAINST the proposal or ABSTAIN from voting on the proposal. The affirmative vote of a majority of the votes cast with respect to each proposal is required for the approval of the proposal or the ratification of Crowe Horwath LLP as the independent registered public accounting firm for the fiscal year ending September 30, 2011. Abstentions from voting, as well as broker non-votes, if any, are not treated as votes cast and, therefore, will have no effect on the proposal.

REVOCATION OF PROXIES

Proxies may be revoked by sending written notice of revocation to the Secretary of the Company at the address shown above, delivering a later-dated proxy card, or by attending the Annual Meeting and voting in person. The presence at the Annual Meeting of any stockholder who had returned a proxy shall not revoke such proxy unless the stockholder delivers his or her ballot in person at the Annual Meeting or delivers a written revocation to the Secretary of the Company prior to the voting of such proxy. If you are a stockholder whose shares are not registered in your name, you will need appropriate documentation from your record holder to vote in person at the Annual Meeting.

 
 

 

PRINCIPAL HOLDERS

Provident New York Bancorp’s Employee Stock Ownership Plan (“ESOP”) is the beneficial owner of 4.9% of the outstanding common stock. ESOP participants are entitled to provide voting instructions to the plan trustees via proxy card with respect to the shares allocated to their accounts. For unallocated shares and allocated shares for which no voting instructions are received, the trustee will vote shares in proportion to the manner in which other participants have timely voted their interests, subject to the determination that such a vote is for the exclusive benefit of plan participants and beneficiaries.

In accordance with the provisions of our Certificate of Incorporation, record holders of common stock who, individually or together with their affiliates and any other person with whom they or their affiliates are acting in concert, beneficially own in excess of 10% of the issued and outstanding shares of common stock are not entitled to vote any of the shares held in excess of that limit. The Certificate of Incorporation further authorizes the Board of Directors (i) to make all determinations necessary to implement and apply that limit, including determining whether persons or entities are acting in concert, and (ii) to demand that any person who is reasonably believed to beneficially own shares of common stock in excess of the limit supply information to enable the Board of Directors to implement and apply the limit.

Persons and groups who beneficially own in excess of 5% of the shares of common stock are required to file certain reports with Provident New York Bancorp and the Securities and Exchange Commission regarding such ownership. The following table sets forth the shares of common stock beneficially owned by each person who was known to Provident New York Bancorp as the beneficial owner of more than 5% of the outstanding shares of common stock as of December 20, 2010.

Name and Address of Beneficial Owners(1)
 
Amount of Shares Owned and Nature of Beneficial Ownership
 
Percent of Shares Of Common Stock Outstanding(2)
         
Dimensional Fund Advisors
1299 Ocean Avenue
Austin, Texas 78746
 
3,346,688(3)
 
8.8%
         
BlackRock, Inc.
40 East 52nd Street
New York, New York 10022
 
2,423,495(4)
 
6.3%

(1)
In accordance with Rule 13d-3 under the Securities Exchange Act of 1934, a person is deemed to be the beneficial owner of any shares of common stock over which he has sole or shared voting or investment power, or has a right to acquire beneficial ownership at any time within 60 days from the date as of which beneficial ownership is being determined. As used herein, “voting power” is the power to vote or direct the voting of shares and “investment power” is the power to dispose or direct the disposition of shares. This includes all shares held directly as well as by spouses and minor children, in trust and other indirect ownership, over which shares the named individuals effectively exercise sole or shared voting or investment power.
(2)
As of December 20, 2010 Provident New York Bancorp had 38,198,686 shares of common stock outstanding.
(3)
According to an amendment to a Schedule 13G filed on February 8, 2010,  Dimensional Fund Advisors LP, an investment adviser registered under Section 203 of the Investment Advisors Act of 1940, furnishes investment advice to four investment companies registered under the Investment Company Act of 1940, and serves as investment manager to certain other commingled group trusts and separate accounts (such investment companies, trusts and accounts, collectively referred to as the “Funds”). In certain cases, subsidiaries of Dimensional Fund Advisors LP may act as an adviser or sub-adviser to certain Funds. In its role as investment advisor, sub-adviser and/or manager, neither Dimensional Fund Advisors LP or its subsidiaries possess voting and/or investment power over the securities that are owned by the Funds.
(4)
According to an amendment to a Schedule 13G filed on January 29, 2010, on December 1, 2009 BlackRock completed its acquisition of Barclays Global Investors from Barclays Bank PLC.  As a result, substantially all of Barclays Global Investors, NA and certain of its affiliates are now included as subsidiaries of BlackRock for purposes of Schedule 13G filings.

PROPOSAL I — ELECTION OF DIRECTORS

The Board of Directors currently consists of thirteen (13) members.  Effective February 18, 2010, Director Richard Nozell retired from the Board and the number of Directors was reduced to 12.  On October 28, 2010, in accordance with our Bylaws, the Board voted to increase the number of Directors to thirteen (13) and appointed Navy E. Djonovic as a new Director, whose term expires in 2012, to fill the vacancy. Our Bylaws provide that Directors are divided into three classes, with one class of Directors elected annually.

Our Directors are generally elected to serve for a three-year period and until their respective successors shall have been elected and shall qualify. Four Directors will be elected at the Annual Meeting to serve for a three-year period and until their respective successors shall have been elected and shall qualify. The Nominating Committee of the Board of Directors has nominated the following persons to serve as Directors for three-year terms:

 
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·
Dennis L. Coyle
 
·
Victoria Kossover
 
·
Burt Steinberg
 
·
George Strayton

The table below sets forth certain information, as of December 20, 2010, regarding the nominees, other current members of our Board of Directors, and executive officers who are not directors, including the terms of office of board members. It is intended that the proxies solicited on behalf of the Board of Directors (other than proxies in which the vote is withheld as to any nominee) will be voted at the Annual Meeting for the election of the proposed nominees. If a nominee is unable to serve, the shares represented by all such proxies will be voted for the election of such substitute as the Board of Directors may determine. At this time, the Board of Directors knows of no reason why any of the nominees would be unable to serve, if elected. Except as indicated herein, there are no arrangements or understandings between any of the nominees and any other person pursuant to which such nominees were selected.

Name
 
Position(s) Held With Provident New York Bancorp
 
Age
   
Director Since(1)
   
Current Term Expires
   
Shares Beneficially Owned(2)
   
Percent of Class
 
NOMINEES
 
Dennis L. Coyle
 
Vice Chairman
  73     1984     2011       498,999       1.3%  
Victoria Kossover
 
Director
  54     2004     2011       52,054       *  
Burt Steinberg
 
Director
  65     2000     2011       237,499       *  
George Strayton
 
President, Chief Executive Officer and Director
  67     1991     2011       699,934       1.8%  
                                       
OTHER BOARD MEMBERS
 
                                       
Navy E. Djonovic
 
Director
  44     2010     2012       500       *  
Judith Hershaft
 
Director
  70     2000     2012       183,985       *  
Thomas F. Jauntig, Jr.
 
Director
  66     2000     2012       111,155       *  
Thomas G. Kahn
 
Director
  68     2004     2012       986,082(3)       2.5%  
Carl J. Rosenstock
 
Director
  57     2004     2012       123,367       *  
William F. Helmer
 
Chairman of the Board
  76     1974     2013       475,297       1.2%  
R. Michael Kennedy
 
Director
  59     2004     2013       171,185       *  
Donald T. McNelis
 
Director
  78     1987     2013       227,627       *  
William R. Sichol, Jr.
 
Director
  70     1990     2013       220,255       *  
                                       
EXECUTIVE OFFICERS WHO ARE NOT DIRECTORS
 
                                       
Daniel G. Rothstein
 
Executive Vice President, Chief Risk Officer, General Counsel
  63     N/A     N/A       347,471       *  
Stephen G. Dormer
 
Executive Vice President, Strategic Planning and Commercial Lending Officer
  60     N/A     N/A       170,955       *  
Richard O. Jones
 
Executive Vice President, Business Services
  61     N/A     N/A       71,774       *  
Paul A. Maisch
 
Executive Vice President,  Chief Financial Officer
  55     N/A     N/A       175,069       *  
All Directors and Executive Officers as a Group (17 persons)
   
Totals
      4,753,208       12.1%  

Column Notes:
* Less than 1%
(1)
Includes service with Provident Bank
(2) 
(a) This column includes the following number of shares that can be acquired pursuant to stock options exercisable within 60 days of December 20, 2010:

Mr. Coyle
(46,100)
Ms. Hershaft
(46,100)
Mr. Helmer
(46,100)
Mr. Rothstein
(60,000)
Ms. Kossover
(46,100)
Mr. Jauntig, Jr.
(46,100)
Mr. Kennedy
(46,100)
Mr. Dormer
(60,000)
Mr. Steinberg
(46,100)
Mr. Kahn
(46,100)
Mr. McNelis
(46,100)
Mr. Jones
(60,000)
Mr. Strayton
(180,000)
Mr. Rosenstock
(46,100)
Mr. Sichol, Jr.
(46,100)
Mr. Maisch
(109,244)

All directors and executive officers as a group (976,344).

(b) This column also includes the following number of shares that have been deferred pursuant to a non-qualified deferred compensation plan as of December 20, 2010:

Mr. Helmer
(2,775)
Dr. McNelis
(56,013)
Mr. Sichol, Jr.
(49,947)
Mr. Strayton
(52,394)

All directors and executive officers as a group (161,129).

(3)
Includes 695,767 shares held by Kahn Brothers Group, Inc., 18,055 shares held as custodian and 6,872 shares held as trustee. Mr. Kahn disclaims beneficial ownership of these shares.

 
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Director and Named Executive Officers Qualifications and Business Experience

The following includes a discussion of the business experience for the past five years for each of our Nominee, Directors, and Named Executive Officers as well as the qualifications that were the basis for the Board determinations that each director or nominee should serve on the Company’s Board.  The term of office noted for directors include the initial appointment to the Board of the Company.

Dennis L. Coyle has served as a member of the Board of Provident Bank since 1984 and became Vice Chairman of the Board in 1994.  He has served as Director and Vice Chairman of Provident New York Bancorp since its formation in 1999.  Mr. Coyle is owner and President of Denlo Realty Corp., which he founded in 1959. He is also owner of Dennis L. Coyle Rental Properties, founded in 1973 and is a former co-owner of Coyle Insurance Agency, Inc.  As a member of numerous community organizations throughout Rockland County, he provides insight on local businesses and the economy where Provident Bank does business.

Mr. Coyle’s qualifications as a member of the Board of Directors are primarily attributed to his business leadership skills, his expertise in real estate management and his broad knowledge of the Company and the communities Provident Bank serves.

Navy Djonovic joined Provident Bank and Provident New York Bancorp as a member on the Board of Directors in October of 2010.  Ms. Djonovic has been practicing accounting, auditing and consulting at the public accounting firm of Maier Markey & Justic LLP since 1999.  She has served as the firm’s controller since 2001 and became a partner as of January 1, 2010.  As a member of a number of business organizations throughout Westchester County, she provides insight on local businesses where Provident does business.

Ms. Djonovic’s qualifications as a member of the Board of Directors are primarily attributed to her experience as a Certified Public Accountant, her background in finance and operations, and her knowledge of the communities Provident Bank serves.

William F. Helmer has served as a member of the Board of Directors of Provident Bank since 1974 and became the Chairman of the Board in 1994.  He has served as a Director and the Chairman of the Board of Directors of Provident New York Bancorp since its formation in 1999.  Mr. Helmer has been the President of Helmer-Cronin Construction, Inc. since 1961.  He also serves as a Trustee of Clarkson University, where he obtained a degree in engineering.  As a member and director of numerous professional, economic development and community organizations throughout Rockland County and New York State, he provides insight on local and regional businesses and the economy where Provident does business.

Mr. Helmer’s qualifications as Director and Chairman of the Board are primarily attributed to his business experience, his leadership skills, his expertise in the real estate and construction industries and his extensive knowledge of the Company and the communities Provident Bank serves.

Judith Hershaft has served as a member of the Board of Directors of Provident Bank and Provident New York Bancorp since 2000. Ms. Hershaft has served as President and CEO of Innovative Plastics Corporation, a manufacturer of plastic products in Orangeburg New York, since 1988.  She has also served as Chairperson for Innovative Plastics South Corporation in Tennessee and Innovative Plastics West Corporation in Arizona since 1994 and 2004 respectively.  As a board or advisory member of several community and economic development organizations throughout Rockland County, she provides valuable insight on local Rockland businesses and the economy where Provident does business.

Ms. Hershaft’s qualifications as a member of the Board of Directors are primarily attributed to her experience in business, management and operations, as well as her leadership skills and considerable knowledge of the Company and the communities Provident Bank serves.  Her human resource experience enables her to be an effective Chairperson of the Company’s Human Resources Committee.

Thomas F. Jauntig, Jr. has served as a member on the Board of Directors of Provident Bank and Provident New York Bancorp since 2000 and as a Director of Provident Bank Charitable Foundation, Inc. since 2004.   From 1978 to 2006, Mr. Jauntig was a partner of Korn, Rosenbaum LLP, formerly Korn Rosenbaum Phillips & Jauntig LLP, certified public accountants.  He retired in January 2007.  He serves as a member of a civic organization in Rockland County and provides insight on local businesses and the economy where Provident Bank does business.

Mr. Jauntig’s qualifications as a member of the Board of Directors are primarily attributed to his financial expertise and his business skills.  His finance and accounting expertise also qualify him to serve as Chairman of the Company’s Audit Committee and as an Audit Committee Financial Expert.

Thomas G. Kahn has served as a member on the Board of Directors of Provident Bank and Provident New York Bancorp since 2004. Mr. Kahn is President of Kahn Brothers Group, Inc., Kahn Brothers LLC, a member of the New York Stock Exchange, and Kahn Brothers Advisors LLC, a registered investment advisor located in New York City.  He has served in these capacities at these companies or their predecessors since 1978.  He also serves on a number of local and national charitable organizations.

 
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Mr. Kahn’s qualifications as a member of the Board of Directors are primarily attributed to his background in economics and finance and his broad knowledge of the Company and the banking business.  He holds an MBA Diploma and CFA Certificate. In addition, his expertise in investments and management qualify him to serve as Chairman to the Company’s Board ALCO Committee.

R. Michael Kennedy has served as a member of the Board of Directors of Provident Bank and Provident New York Bancorp since 2004.  Mr. Kennedy is a General Partner and Manager of various real estate companies all managed by the Kennedy Companies, Inc.  He has served as President of the Kennedy Companies, Inc. since 1991. As a member of numerous community and healthcare organizations throughout Orange County, he provides insight on local businesses and the economy where Provident Bank does business.

Mr. Kennedy’s qualifications as a member of the Board of Directors and Chairman of the Corporate Governance Committee are primarily attributed to his background in business and management, his leadership skills and his broad knowledge of the Company and the communities Provident Bank serves.

Victoria Kossover has served as a member on the Board of Directors of Provident Bank and Provident New York Bancorp since 2004.  Ms. Kossover is a managing partner of Kossover Law Offices.  She has served in that capacity since 1994.  As a member of a number of community and legal organizations throughout Ulster County, she provides insight on local businesses where Provident does business.  She also serves as a Member of the Ulster County Comptroller’s Advisory Committee.

Ms. Kossover’s qualifications as a member of the Board of Directors are primarily attributed to her experience as a lawyer, her background in finance and her knowledge of the Company and the communities Provident Bank serves.

Donald T. McNelis has served as a member of the Board of Directors of Provident Bank since 1987, as a Director of Provident New York Bancorp since its formation in 1999, and as a Director of Provident Bank Charitable Foundation, Inc. since its formation in 2004.  Dr. McNelis served as President of St. Thomas Aquinas College from 1974 to 1995.  Since his retirement in 1995, he has served as a higher-education consultant to colleges. As a member of a number of economic development and community organizations in Rockland County and the lower Hudson Valley region, he provides insight on local businesses and the economy where Provident Bank does business.

Dr. McNelis’ qualifications as a member of the Board of Directors are primarily attributed to his academic background, his administrative leadership skills and his knowledge of the Company and the communities Provident Bank serves.

Carl J. Rosenstock has served as a member of the Board of Directors of Provident Bank and Provident New York Bancorp since 2004.  Mr. Rosenstock is the Secretary-Treasurer of General Sportwear Co., Inc, a manufacturer of children’s apparel. He has served in that capacity since 1983.  He also serves on the boards of numerous community, civic and charitable organizations in Ulster County, which enable him to provide insight on local businesses and the economy where Provident Bank does business.

Mr. Rosenstock’s qualifications as a member of the Board of Directors are primarily attributed to his background in business and his broad knowledge of the Company and the communities Provident Bank serves.

William R. Sichol, Jr. has served as a member of the Board of Directors of Provident Bank and Provident New York Bancorp since 1990.  Mr. Sichol is a Principal and Vice President of Sichol & Hicks, P.C., a general practice law firm.  He has been associated with the law firm since 1964.  Mr. Sichol also served as a member of the Board of Trustees of St. Thomas Aquina College for 23 years.  As a member of several community organizations and professional associations throughout Rockland County, he provides insight on local businesses and the economy where Provident Bank does business.

Mr. Sichol’s qualifications as a member of the Board of Directors are primarily attributed to his legal expertise, his experience as a director, his management skills and his extensive knowledge of the Company and the communities Provident Bank serves.

Burt Steinberg has served as a member of the Board of Directors of Provident Bank and Provident New York Bancorp since 2000.  From 2004 to 2009 Mr. Steinberg served as the Executive Director of Dress Barn, Inc., a women’s specialty store retailer. Since that time he has served as Director Emeritus and Consultant for the company.  Mr. Steinberg has served as President of BSRC Consulting since 2001.  Mr. Steinburg also serves as a director of REDC (a local economic development corporation, which promotes business activity in Rockland County), Nina McLemore LLC. and Jule Inc. As a member of a number of business, educational and charitable organizations throughout the region, he provides insight on local businesses and the economy where Provident Bank does business.

 
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Mr. Steinberg’s qualifications as a member of the Board of Directors are primarily attributed to his business, management and leadership skills, as well as his financial experience and his extensive knowledge of the Company and the communities Provident Bank serves. His financial background and business experience qualify him to serve as Chairman of the Company’s Executive Compensation Committee and Member of the Audit Committee.

George Strayton has served as a member of the Board of Directors of Provident Bank since 1987, as a Director of Provident New York Bancorp since its formation in 1999, and as a Director of Provident Bank Charitable Foundation, Inc. since its formation in 2004.  Mr. Strayton was named President and Chief Executive Officer of Provident Bank in 1986 and has served as President and Chief Executive Officer of Provident New York Bancorp since its formation in 1999.  He has been employed by Provident Bank since 1982.  Mr. Strayton also serves on the Board of Directors of the Federal Home Loan Bank of New York, Orange & Rockland Utilities, Inc., and the New York Business Development Corp.  As a member of numerous business, economic development and community organizations throughout Rockland County and the lower Hudson Valley region, he provides insight on local businesses and the economy where Provident Bank does business.

Mr. Strayton’s qualifications as a member of the Board of Directors are primarily attributed to his financial and business experience, his leadership skills and his extensive knowledge of the Company and the communities Provident Bank serves.

Daniel G. Rothstein has been employed by Provident Bank since 1983, and was named Executive Vice President in 1989. Mr. Rothstein was appointed Chief Risk Officer in 2003. Effective January 2004, Mr. Rothstein was appointed Corporate Secretary and was named General Counsel in January 2006.

Stephen G. Dormer was named Senior Vice President of Provident Bank in 1994 and served as Provident Bank’s Director of Business Development from 1996 until August 2003, when he was appointed Senior Vice President, Strategic Planning and Commercial Lending. Effective January 2005, Mr. Dormer was appointed Executive Vice President, Strategic Planning and Commercial Lending.

Richard O. Jones was appointed Executive Vice President, Business Services in December 2004. Mr. Jones has 30 years of retail banking, operations and sales management experience, starting with Manufacturers Hanover, followed by Chemical Bank and JP Morgan Chase. From 1996 to 2002, Mr. Jones served as Senior Vice President/Regional Manager for the Tri-State (New York-New Jersey-Connecticut) and Texas Regions for JP Morgan Chase. From 2002 to 2004, Mr. Jones served as Senior Vice President, Client Management and Personal Financial Services for JP Morgan Chase.

Paul A. Maisch has served as Chief Financial Officer of Provident Bank and Provident New York Bancorp since March 2003. Mr. Maisch was named Executive Vice President in January 2006.

The Board of Directors has determined that each of Provident New York Bancorp’s directors, with the exception of Messrs. Strayton and Sichol, is “independent” as defined in Rule 4200(a)(15) of the listing standards of the Nasdaq Marketplace Rules. In reaching these determinations, the Board considers any extensions of credit by Provident Bank to a director and a director’s other interests. The Board of Directors considered the lease transaction between Director Dennis L. Coyle and Provident Bank and determined that Mr. Coyle qualifies as independent. Payments under this lease totaled approximately $69,664 for the fiscal year ended September 30, 2010.  Additional information concerning relationships with Messrs. Coyle and Sichol is set forth below in “Transactions with Certain Related Persons”.

Section 16(a) Beneficial Ownership Reporting Compliance

Our executive officers and directors and beneficial owners of greater than 10% of the outstanding shares of common stock are required to file reports with the Securities and Exchange Commission disclosing beneficial ownership and changes in beneficial ownership of our common stock. Securities and Exchange Commission rules require disclosure if an executive officer, director or 10% beneficial owner fails to file these reports on a timely basis. Based on Provident New York Bancorp’s review of ownership reports required to be filed for the fiscal year ended September 30, 2010, no Executive Officer, Director or 10% beneficial owner of Provident New York Bancorp’s shares of common stock failed to file ownership reports on a timely basis.

Code of Ethics

Provident New York Bancorp has adopted a Code of Ethics applicable to its directors and senior officers, including Provident New York Bancorp’s principal executive officer, principal financial officer, principal accounting officer and all officers performing similar functions. The Code of Ethics is available on Provident Bank’s Internet website at www.providentbanking.com under the About Us - Investor Relations/Corporate Overview tab under Governance Documents. Amendments to and waivers from the Code, as applicable, are disclosed on Provident Bank’s website.

 
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Meetings and Committees of the Board of Directors

The business of the Board of Directors of Provident New York Bancorp is conducted at regular and special meetings of the Board and its committees. In addition, the “independent” members of the Board of Directors (as defined in Rule 4200(a)(15) of the Nasdaq Marketplace Rules) meet in executive sessions. The standing committees of the Board of Directors of Provident New York Bancorp are the Executive, Nominating, Audit, Corporate Governance and Executive Compensation Committees. During the fiscal year ended September 30, 2010, the Board of Directors met at twelve regular meetings and one special meeting. No member of the Board or any committee thereof attended less than 75% of the aggregate of the meetings of the Board of Directors and the committees of which he or she is a member.

Executive Committee. The Executive Committee consists of Chairman Helmer; President, Chief Executive Officer and Director Strayton; and Directors Coyle, Kennedy and Steinberg. The Executive Committee meets as necessary when the Board of Directors is not in session to exercise general control and supervision over all matters pertaining to the interests of Provident New York Bancorp, subject at all times to the direction of the Board of Directors. The Executive Committee also meets in regularly scheduled sessions to provide more detailed oversight of the operations of Provident New York Bancorp. The Executive Committee met eight times during the fiscal year ended September 30, 2010.

Nominating Committee. The Nominating Committee consists of all independent directors.  William F. Helmer serves as Chairman  and the other members are Directors Coyle, Djonovic, Hershaft, Jauntig, Kahn, Kennedy, Kossover, McNelis, Rosenstock and Steinberg.

Our Board of Directors has adopted a written charter for the Nominating Committee, which is available on the Company’s Internet website (www.providentbanking.com) under the About Us - Investor Relations/Corporate Overview tab under Governance Documents. The Nominating Committee met twice during the fiscal year ended September 30, 2010.

The Nominating Committee identifies nominees by first evaluating, or, through a sub-committee or the Corporate Governance Committee, causing an evaluation of the current members of the Board of Directors willing to continue in service.

Current members of the Board with skills and experience that are relevant to Provident New York Bancorp’s business and who are willing to continue in service are considered for re-nomination, balancing the value of continuity of service by existing members of the Board with that of obtaining a new perspective. If there were a vacancy on the Board because any member of the Board does not wish to continue in service, or if the Nominating Committee decides not to re-nominate a director for re-election, the Nominating Committee would determine the desired skills and experience of a new nominee, solicit suggestions for director candidates from all Board members, and may engage in other search activities, which activities may be conducted through a sub-committee or the Corporate Governance Committee. Criteria identified by the Board from time-to-time include factors relative to the overall composition of the Board and such other factors as the Nominating Committee deems appropriate, such as a potential candidate’s business experience, specific areas of expertise, skills, and background.  When identifying nominees to serve as director, the Corporate Governance Committee and the Nominating Committee seek to create a Board that is strong in its collective knowledge and has a diversity of skills and experience with respect to accounting and finance, management and leadership, vision and strategy, business operations, business judgment, industry knowledge, knowledge of the community served and corporate governance.

Candidates should possess certain attributes, including integrity and a devotion to ethical behavior, a primary interest in the well-being of Provident New York Bancorp, a capacity for independent judgment, good business acumen, the capacity to protect confidential information, an ability to work as a member of a team and a willingness to evaluate other opinions or points of view. In addition to examining a candidate’s qualifications in light of the above attributes, the Nominating Committee would consider the following:  the overall character of the candidate and any existing or potential conflict of interest; the candidate’s willingness to serve and ability to devote the time and effort required; the candidate’s record of leadership; and the ability to develop business for Provident New York Bancorp.

In addition, our Bylaws include the following qualifications for a Director: (1) ownership of  at least 500 shares of our common stock at the time of first appointment or election and 10,000 shares prior to the fifth (5th) anniversary day of the later of (a) the day of first appointment or election to the Board of Directors or (b) October 28, 2010, the day of adoption of the Bylaw amendment, and at all times thereafter; and (2) a Director must reside or work in a county in which Provident Bank (the banking subsidiary of Provident New York Bancorp) maintains an office or in a county contiguous to a county in which Provident Bank maintains an office (the “Designated Area”) at the time of first nomination and election, or appointment. If a Director changes his or her primary residence or primary place of work and that change results in neither the primary residence nor the primary place of work being in the Designated Area, the Director shall offer his or her resignation as a member of the Board.  During the year ended September 30, 2010, we did not pay a fee to any third party to identify or evaluate or assist in identifying or evaluating potential nominees for director.

The Nominating Committee may consider qualified candidates for Director suggested by our stockholders. Stockholders can suggest qualified candidates for Director by writing to our Corporate Secretary at 400 Rella Boulevard, Montebello, New York 10901. The Corporate Secretary must receive a submission not less than 90 days prior to the anniversary date of the mailing of our proxy materials for the preceding year’s annual meeting. The submission must include the following:

 
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·
A statement that the writer is a stockholder and is proposing a candidate for consideration by the Committee;
 
·
The name and address of the stockholder as such information appears on Provident New York Bancorp’s books, and the number of shares of Provident New York Bancorp’s common stock that are owned beneficially by such stockholder. If the stockholder is not a holder of record, appropriate evidence of the stockholder’s ownership will be required;
 
·
The name, address and contact information for the candidate, and the number of shares of common stock of Provident New York Bancorp that are owned by the candidate. If the candidate is not a holder of record, appropriate evidence of the stockholder’s ownership will be required;
 
·
A statement of the candidate’s business and educational experience;
 
·
Such other information regarding the candidate as would be required to be included in Provident New York Bancorp’s proxy statement pursuant to Securities and Exchange Commission Regulation 14A;
 
·
A statement detailing any relationship between the candidate and any customer, supplier or competitor of Provident New York Bancorp or its affiliates;
 
·
Detailed information about any relationship or understanding between the proposing stockholder and the candidate; and
 
·
A statement that the candidate is willing to be considered and willing to serve as a Director if nominated and elected.

Submissions that are received and that satisfy the above requirements are forwarded to the Chairman of the Nominating Committee for further review and consideration. A nomination submitted by a stockholder for presentation by the stockholder at an annual meeting of stockholders must comply with the procedural and informational requirements described in “Advance Notice of Business to be conducted at an Annual Meeting.”

Audit Committee. The Audit Committee consists of Directors Jauntig, who serves as Chairman, Kossover and Steinberg. The Board of Directors has determined that Director Jauntig qualifies as an “audit committee financial expert.”  Each member of the Audit Committee is independent in accordance with the Nasdaq Marketplace Rules.  Ms. Djonovic was appointed to the Audit Committee on October 28, 2010.

Our Board of Directors has adopted a written charter for the Audit Committee, which is available on the Company’s Internet website (www.providentbanking.com) under the About Us - Investor Relations/Corporate Overview tab under Governance Documents. As more fully described in the Audit Committee Charter, the Audit Committee is responsible for overseeing our accounting and financial reporting processes, including the quarterly review and the annual audit of our consolidated financial statements by the independent registered public accounting firm. In addition, the Audit Committee meets with our internal Chief Auditor to review the results of audits of specific areas on a quarterly basis. The Audit Committee met nine times during the fiscal year ended September 30, 2010.

Corporate Governance Committee. The Corporate Governance Committee consists of Directors Kennedy, who serves as Chairman, Coyle, Helmer and McNelis, each of whom is independent in accordance with the Nasdaq Marketplace Rules. The Corporate Governance Committee’s responsibilities include the periodic review of the size of the Board and making recommendations for change, if indicated, establishing procedures for evaluating the Board of Directors, assisting the Nominating Committee as requested, developing a director orientation program, developing standards for director training and continuing education, reviewing Board policies, reviewing and evaluating Board compensation and recommending changes thereto, reviewing Provident New York Bancorp’s Certificate of Incorporation and Bylaws, and reviewing and approving related-party transactions. The Corporate Governance Committee met six times during the fiscal year ended September 30, 2010.

Executive Compensation Committee. The Executive Compensation Committee consists of Directors Steinberg, who serves as Chairman, Helmer, Coyle, and McNelis, each of whom is “independent” in accordance with the Nasdaq Marketplace Rules.  The Executive Compensation Committee is responsible for determining the salaries of the President and Chief Executive Officer and all Executive Officers. The Executive Compensation Committee also determines annual cash incentive payments to the CEO and other executive officers in accordance with the terms of the Executive Officer Incentive Plan. Determinations with respect to grants under stock benefit plans are made by the Executive Compensation Committee, excluding any Director who is not considered “disinterested” for purposes of Section 162(m) of the Internal Revenue Code. Mr. Coyle does not qualify as disinterested under Section 162(m). The Executive Compensation Committee met six times during the fiscal year ended September 30, 2010.

Our Board of Directors has adopted a written charter for the Executive Compensation Committee, which is available on the Company’s Internet website (www.providentbanking.com) under the About Us - Investor Relations/Corporate Overview tab under Governance Documents.

 
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Audit Committee Report

In accordance with Securities and Exchange Commission rules, the Audit Committee has prepared the following report for inclusion in this proxy statement:

As part of its ongoing activities, the Audit Committee has:

 
·
Reviewed and discussed with management Provident New York Bancorp’s audited consolidated financial statements for the fiscal year ended September 30, 2010;
 
·
Discussed with the independent registered public accounting firm the matters required to be discussed by Statement on Auditing Standards No. 61, Communication With Audit Committees; and
 
·
Received the written disclosures and the letter from the independent registered public accounting firm required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent registered public accounting firm’s communications with the Audit Committee concerning independence as currently in effect and discussed with the independent registered public accounting firm their independence.

Based on the review and discussions referred to above, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in our Annual Report on Form 10-K for the fiscal year ended September 30, 2010 for filing with the Securities and Exchange Commission.

This report shall not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, except to the extent that Provident New York Bancorp specifically incorporates this information by reference, and shall not otherwise be deemed filed under such Acts.

This report has been provided by the Audit Committee:

Thomas F. Jauntig, Jr.
 
Victoria Kossover
 
Burt Steinberg

Communications with the Board of Directors

Any stockholder who wishes to contact our Board of Directors or an individual Director may do so by writing to:  Board of Directors, Provident New York Bancorp, 400 Rella Boulevard, Montebello, New York 10901, Attention:  Chief Executive Officer or Corporate Secretary. The letter should indicate that the author is a stockholder of Provident New York Bancorp, and, if shares are not held of record, should include appropriate evidence of stock ownership. Communications are reviewed by the Corporate Secretary and are then distributed to the Board of Directors or the individual Director, as appropriate, depending on the facts and circumstances outlined in the communications received. The President and Chief Executive Officer, however, may directly respond at his discretion. If appropriate, the Corporate Secretary may (1) handle an inquiry directly or (2) forward a communication for response by another employee of Provident New York Bancorp. A copy of any such communication and response is forwarded to the Board at the next available Board meeting. The Corporate Secretary has the authority not to forward a communication if it is primarily commercial in nature, relates to an improper or irrelevant topic, or is unduly hostile, threatening, illegal or otherwise inappropriate.

Board Leadership Structure and the Board’s Role in Risk Oversight

The Board has reviewed the current Board leadership structure of Provident New York Bancorp, Provident Bank and all affiliates (collectively the “Company”), which consists of a separate Chairman of the Board and a President and Chief Executive Officer.  The Chairman of the Board performs all duties and has all powers which are commonly incident to the office of Chairman of the Board or which are delegated to him by the Board of Directors, including presiding at all meetings of the stockholders and all meetings of the Board of Directors.  The President and Chief Executive Officer has responsibility for the management and control of the business and affairs of the Company and has general supervision of all of the officers (other than the Chairman of the Board), employees and agents of the Company.  The Board believes that separating the roles enhances both the independence of the Board and its effectiveness in discharging its responsibilities and that this procedure is currently the most appropriate Board leadership Structure for the Company.

The Board, both acting as a full board and through its committees, plays the oversight role in the Company’s risk management process.  The Chief Risk Officer has direct responsibility for risk management and reviews and evaluates the Company’s policies and practices.  At least annually, the Chief Risk Officer presents a consolidated Risk Assessment Report to the Board covering credit risk, market and capital risk, operational and IT controls, information security, and strategic risks.  The Audit Committee also plays a role in risk oversight.  The Audit Committee has oversight responsibility with respect to the integrity of the Company’s financial reporting process and systems of internal controls regarding finance and accounting, as well as its financial statements.

 
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Risk Assessment of Compensation Policies and Practices

The Company has determined that its compensation policies and practices are not reasonably likely to have a material adverse effect on the Company.

Attendance at Annual Meetings of Stockholders

Provident New York Bancorp does not have a policy regarding director attendance at annual meetings of stockholders. All of our directors attended the prior fiscal year’s annual meeting of stockholders.

Compensation Discussion & Analysis

This Compensation Discussion & Analysis (“CD&A”) is intended to outline, among other things, Provident New York Bancorp’s (“Provident” or the “Company”) compensation philosophy, objectives and processes. It also sets out our method for decision-making regarding executive compensation and the data and reasoning behind the decisions that are made.

Compensation Philosophy & Guiding Principles

Provident’s executive compensation program is designed to attract, develop and retain experienced, high quality executive officers who are capable of maximizing long-term business performance for the benefit of our stockholders. The Executive Compensation Committee of Provident’s Board of Directors (the “Committee”) administers the total compensation program.

The Committee seeks to award executive officers with a total compensation package that is competitive and is aligned with the financial and non-financial business goals supporting Provident’s Brand Values and business strategy.

The executive total compensation program is designed to meet the following high-level objectives:
 
»
Enable the Company to attract and retain the talent needed to execute our business strategy and retain our position in a highly competitive community bank market.
 
»
Award a total compensation package that is based on performance and is competitive with our industry peers, but also reflects our structure and strategy.
 
»
Provide a significant portion of total compensation based on enhancing the Company’s performance relative to short and long-term goals.
 
»
Motivate and reward our executives for driving our success and providing value for our stockholders.

We accomplish these objectives through an integrated total compensation program, which includes the following components:

Component
Objective/Purpose
Target Positioning
Base Salary
»  Attract and retain qualified talent.
»  Provide competitive and fair base compensation to recognize executives’ roles, responsibilities, contributions, experience and performance.
»  Represent fixed compensation that forms the basis of other compensation elements (such as incentive pay).
»  Salaries generally are targeted to be within the range of market median.
»  Actual salaries and increases reflect an executive’s performance, experience and pay level relative to internal and external salary relationships.
»
Annual Cash Incentive
»  Motivate and reward achievement of specific annual performance goals.
»  Provide meaningful “pay-at-risk” that is re-earned each year based on performance.
»  Align total cash compensation and annual performance.
»  Competitive awards when performance goals are achieved.
»  Above market awards for superior performance.
»  Below market awards when performance goals are not achieved.
Equity Compensation
»  Reward executives for driving long-term growth, profitability and stockholder value.
»  Align executives with stockholder interests with stock options, which reward stock price appreciation.
»  Grant restricted stock to help ensure executives have an ownership/equity interest.
»  Enable the Company to attract and retain talent.
 
»  Target awards competitive with industry practice and norms.
»  The value of actual awards reflects stock price appreciation.
 
Benefits and Perquisites
»  Enable the Company to attract and retain qualified talent.
»  Provide insurance and retirement security benefits.
»  Competitive with industry practice.
Employment Agreements and Severance/Change in Control Benefits
»  Protect the executive and the Company in the event of termination.
»  Retain executives in the event of a change in control.
»  Appropriate within industry practice.

 
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Through the combination of these various compensation components, we believe the Company has an effective program, which balances multiple needs and related objectives.

The Committee reviews its philosophy and executive compensation practices annually for alignment with our strategic goals and desired objectives.

Role of the Executive Compensation Committee, Management, and the Compensation Consultant in the Executive Compensation Process

Role of the Executive Compensation Committee

The Committee is responsible for discharging the Board’s responsibilities concerning executive compensation. Four members of the Board, each of whom is independent, serve on the Committee. The Committee meets throughout the year, with six meetings held during fiscal year 2010. The Chairman of the Committee reports on Committee actions at Board meetings.

The Committee reviews all compensation components for Provident’s President and Chief Executive Officer (“CEO”), Chief Financial Officer (“CFO”), and the other three most highly compensated executive officers (collectively, the “Named Executive Officers”). The components are reviewed by element and in the aggregate, including base salary, annual incentive, total cash compensation, long-term incentives/equity, total direct compensation, benefits and perquisites, and total compensation. In addition, the Committee reviews the pay-for-performance relationship and considers all elements in the aggregate as part of the executive’s total compensation package.

The Committee’s major duties and responsibilities are:

 
·
Administer and review compensation, benefit and perquisites programs.
 
·
Evaluate CEO performance and other senior executive officer performance.
 
·
Review all aspects of the CEO’s pay program; consider and approve CEO’s base salary.
 
·
Review all aspects of the pay programs of the senior executive officers who report to the CEO; consider and approve senior executive officer base salaries.
 
·
Award annual cash incentive payments to the CEO and other senior executive officers in accordance with the terms of the Executive Officer Incentive Plan.
 
·
Make recommendations to the Board with regard to incentive, equity and executive benefit plans.
 
·
Oversee Provident’s compliance with all regulations related to executive compensation.
 
·
Review and approve all severance and termination arrangements for senior executive officers.
 
·
Review and approve the CD&A.

The Committee has the authority to retain any advisors needed to perform its responsibilities. The Committee also routinely obtains advice and assistance from internal or external legal, human resource, accounting or other experts, advisors, or consultants, as it deems appropriate.

Role of Provident’s Management

Although the Committee and the Board are ultimately responsible for executive compensation, they obtain information and input from management in connection with their decisions.

Below is a summary of the role of Provident’s management in assessing and recommending executive compensation:

 
·
The CEO and other executive officers propose an annual business plan to be approved by the Board. The Plan forms the basis for the Committee to establish annual incentive targets.
 
·
The CEO provides a self-assessment of his performance to the Committee for review at the end of each year.
 
·
The CEO presents executive officer performance summaries and recommendations relating to executive officer compensation to the Committee for ultimate action by the Board.
 
·
The CEO and Director of Human Resources develop proposals relating to potential changes in compensation programs for review and action by the Committee.
 
·
The CEO and Director of Human Resources provide the Committee with data necessary to evaluate and implement compensation proposals and programs.
 
·
The Director of Human Resources provides data and information and serves as advisor to the Committee as needed.
 
·
The Director of Human Resources works with outside consultants to provide data and information related to the Committee’s needs and objectives.

 
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Role of the Executive Compensation Consultant

The Committee has the authority to hire a compensation consultant and other advisors throughout the year for advice on executive compensation. The Committee has direct access to the consultant for issues that may be related to executive compensation and benefits. In addition to compensation consultants, the Committee has access to outside legal counsel or other experts as needed.

The Committee has retained Pearl Meyer & Partners as a compensation consultant.  Pearl Meyer & Partners performs no other work for the Company and conducts periodic comprehensive total compensation studies as well as ongoing updates on market trends and best practices. The Committee requests and utilizes this information as needed to make informed decisions and develop review processes. The Committee periodically requests consultants and advisors to present findings or provide education regarding best practices and trends in the banking industry related to executive compensation. During the year, the Committee received advice regarding the structuring of long-term equity incentive plans and a general market update to further carry forward the study conducted in Autumn of 2007. The Committee has used Pearl Meyer & Partners for the original study and for subsequent updates and advice.

The compensation consultant reports directly to the Committee. In the event that the Company seeks the expertise of the consulting firm for assistance with other issues not directly related to executive compensation, the Committee approves such activities. The compensation consultant did not provide the Company with assistance on issues not directly related to executive compensation during the fiscal year 2010.

Compensation Determinations

Compensation Benchmarking

As part of its analysis and decision making process, the Committee assesses competitive market compensation using a number of data sources.  Periodically, the Committee’s consultant selects the peer group to reflect banks of similar asset size and region; the two factors that the Committee believes most directly influence executive compensation in community banks. The Committee last requested a detailed peer group review in Autumn of 2007.

The Committee did not request a peer group review update in connection with setting base salaries for 2010 and did not formally benchmark or target base salaries at any particular level.  Instead, the Committee received information of general market conditions and compensation trends from its consultant in helping to guide its decisions.  For 2010, the Committee established base salaries based on its assessment of each executive officer’s level of responsibility and performance.

Compensation Decision Process

In determining compensation for the CEO, the Committee considers its assessment of the CEO’s performance and overall Company performance. For all other senior executives, the Committee considers the overall Company performance and the CEO’s assessment of each executive officer’s performance.

The Committee considers many factors when making decisions about compensation including, but not limited to:

 
·
The Company’s total compensation philosophy and desired objectives.
 
·
The Company’s financial performance in terms of the attainment of both annual and long-term goals and objectives.
 
·
The relative appropriateness of each executive’s compensation compared to other executives and the CEO.
 
·
Overall total compensation and pay mix.
 
·
Individual performance, experience and the contributions of each executive.
 
·
Share ownership and alignment with stockholder interests.
 
·
Desire to manage fixed compensation expenses and focus on performance-based compensation.

The Committee reviews all aspects of compensation to ensure total compensation achieves its desired objectives. The mix of total compensation is designed to provide significant focus on performance incentives, both short-term and long-term. While the Committee does not specify a percentage of annual compensation that is based on short and long-term performance objectives, it reviews executives’ pay relative to the pay mix in the market and generally targets at least 50% of total compensation based on performance.

Compensation Elements

Provident’s total compensation program consists of four main components.

 
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Base Salary

The purpose of base salary is to provide competitive and fair base salary that recognizes the executives’ roles, responsibilities, contributions, experience and performance. Base salary represents a fixed element of compensation that reflects executives’ long-term performance and market pay level for the executive’s roles and responsibilities. Base salaries generally are targeted to be competitive with the known practices of comparable financial institutions in the region.

The Committee establishes base salary ranges annually with assistance from our consultant. The ranges not only reflect not only what the Committee views as competitive market rates, but also the internal relationships of the executive team members. The market range gives Committee discretion to set compensation within a range while recognizing each executive’s individual contributions, experience and performance.

Base salary increases effective January 2010 considered Provident’s annual merit budget for all employees and the CEO’s recommendations as discussed below, as well as each executive’s role and contribution to the Company.   The Committee reviewed the achievements of the CEO in a difficult environment for banks and savings association and approved a 5 % increase, bringing his salary to $562,380.

Other Executive Officers:  The Committee also reviews other executives’ compensation and determines salary increases considering performance feedback provided by the CEO, competitive market data, individual contribution and performance relative to individual and company-wide business and financial goals. The Committee approved salary increases of 4.0%, effective January 1, 2010 Messrs. Rothstein, Dormer and Jones.  Mr. Maisch was awarded a 5% increase based on his individual accomplishments in 2009.

Annual Cash Incentive Compensation

An integral part of Provident’s total compensation program is the Executive Officer Incentive Plan. The plan is designed to reward executives for business achievements to the extent those achievements contribute measurably to Provident’s attainment of its business goals. The plan is designed to reward for overall Company performance, and does not consider individual contributions. This reflects our goal of creating an executive group that works together as a team for the overall good of the Company.

The plan measures Provident’s performance in five areas deemed essential to building and maintaining stockholder value, which are:
 
 
»
Balance Sheet Management
 
»
Market Share Growth
 
»
Stock Performance
 
»
Risk Management
 
»
Quality and Level of Earnings

As part of Provident’s business planning process, the Board of Directors approves an annual business plan at the beginning of each fiscal year. Based on the plan, the CEO provides the Committee with a summary of Company-wide goals and suggested weightings for each performance category. The Committee considers these recommendations and any other factors it deems relevant to determine the weightings for each performance category for the upcoming year. The Committee’s determination is reported to the Board of Directors. For the fiscal year ended September 30, 2010 the weightings were:

 
Balance Sheet Management
30%
 
Market Share Growth
  5%
 
Stock Performance
10%
 
Risk Management
30%
 
Quality and Level of Earnings
25%

Incentive award targets as a percentage of base salary are reviewed and recommended by the Committee, and approved by the Board of Directors. The percentage target is set to reflect competitive awards for achieving specific performance goals. Actual awards vary based on performance and can range from 50% of target for satisfactory performance relative to performance goals, to 150% of target for outstanding performance.

The target incentive for the CEO in effect for 2010 was 50% of base salary, and was 30% of base salary for the other Named Executive Officers.

Evaluation of Performance

At the end of the year, the Committee reviews the Company’s performance relative to each of the performance categories and weights defined at the start of the plan year. Each category receives a rating with an associated numerical score:

 
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Unsatisfactory (1), Marginally Satisfactory (2), Satisfactory (3), Above Satisfactory (4), or Outstanding (5).

Each category’s numerical rating is multiplied by the weight to arrive at a “point score.”  The total of the point score is then translated to the following payout matrix to determine the incentive award:

Total Score
Payout Level
   
Less than 300
    0%
300
  50%    of Target Incentive
350
  75%    of Target Incentive
400
100%    of Target Incentive
425
125%    of Target Incentive
450 or more
150%    of Target Incentive

A summary of the evaluation process, ratings and award payout as determined by the Committee for fiscal year 2010 performance follows.

Balance Sheet Management (30%)

This category includes measures of asset/liability management, capital management and loan and investment portfolio management. It also includes measures of results in meeting asset and liability targets and achieving appropriate returns. As a result, this category is often the most comprehensive reflection of management effectiveness in both financial decision making and business generation. Performance here, as in other categories, is measured in comparison to peers.

Assessment of 2010 performance:

Management exceeded its core deposit growth targets as evidenced by a 10.7% growth in transaction accounts.  Commercial loans grew 6.3% in an environment of sluggish demand.  Although below plan, this was consistent with a strategy of maintaining credit standards and was marked by successful growth in the new market of Westchester County.  The investment portfolio achieved above peer return on a total return basis.  As a result of its strong balance sheet, management added to shareholder value by continuing to purchase shares in the open market.  In recognition of the positive achievements relating to balance sheet management the committee awarded a score of 4.5 above satisfactory.

Market Share Growth (5%)

Market share is an important expression of franchise value. The measurements in this category reflect both absolute and relative performance in maintaining or improving market share. While there are limitations in the data behind these measures, the Committee considers that the measures used (performance relative to peers, trends, and actual versus plan) are, generally, the best available for each category.

Assessment of 2010 performance:

Management regained number 2 combined deposit market share in its primary markets of Rockland and Orange Counties and increases in loans also indicated market share growth on the asset side.  The Committee therefore awarded a score of 4 above satisfactory for this category.

Stock Performance (10%)

This category provides a number of measures of the performance of Provident’s stock over the course of the plan period. While absolute EPS growth is a key measure, this section also provides EPS measures in comparison to analyst expectations and peer group performance. These measures provide context for evaluating management effectiveness in improving market capitalization and are considered in the context of industry and stock market performance. The lower weight for this factor reflects the limited influence management has on stock price over the short term as well as our belief that stock performance incentives are better addressed through long-term incentives, restricted stock grants and stock options.

Assessment of 2010 performance:

The Committee considers comparison of the performance of the Company’s common stock to the most appropriate industry indices as the best measure of stock performance.  The indices the Committee uses are the NASDAQ America’s Community Bankers Index (CBNK).  The Company’s common stock lagged the index on a one year basis with a negative total return of 9.8% compared to negative 2.3% and .2% respectively.  However, the Company has outperformed the index on a three year basis with a negative return of 11.7% compared to a negative 18.4% and 16% respectively.  The Company’s earnings per share  exceeded analysts’ original estimates.  The Committee rated this category 3 satisfactory.

 
14

 

Quality and Level of Earnings (25%)

This category measures not only absolute earnings levels, but also the consistency of those earnings and, as a result, their contribution to building franchise value. In stressing the quality of earnings, we reflect our belief that short-term tactics and unusual events do not necessarily contribute to building franchise value. Key performance measures in this category include net interest margin and core earnings from banking activities. Efficiency and productivity measures are also included in this category, reflecting management efforts to optimize resources while achieving appropriate overall returns. Core earnings are defined in this context as earnings achieved without giving effect to accounting changes and one-time events. Since broader economic issues affect performance, peer comparisons are also included to establish earnings performance relative to the industry.

Assessment of 2010 performance:

The Committee assessed the Company’s performance both as to peers and as to the Company’s plans.  The Committee uses a peer comparison of Mid-Atlantic banks of 1 to 5 billion in assets as reported by SNL Financial.  The Committee uses the most recent market data, which is for the twelve months ending June 30, 2010 for this peer group.  The Company outperformed this peer group on the great majority of measurements, most notably on return on equity, net interest margin and provision for loan losses.  The Committee awarded this category a rating of 3.5.

Risk Management (30%)

Risk Management is a discipline fundamental to all activities within the Company.  This category measures management’s effectiveness across all risk categories.  The measures reflect outside assessments of risk as well as internal evaluations.

Assessment of 2010 performance:

The Committee concentrated its reviews of risk on credit and risk management.  In comparison to peers in accordance with SNL peer group data, the Company outperformed in nearly all areas.  Provisions for loan losses and net charge offs were below plan and below prior year.  Nonperforming assets were up only slightly, but substandard loans grew during the year.  Management rapidly identified these credits and responded effectively.  All other areas of risk management were considered adequately controlled.  Based on a comparison to peers and the improvements in loss provisions and net charge offs, the Committee awarded a rating of 4.5 for this category.

Overall Incentive Award Determination

As a result of the rankings and weightings, the total score was 407.50. The score intervals and corresponding percentage of target are as follows:

Performance Category
 
Weight
   
Rating
   
Score
 
Quality and Level of earnings
    25 %     3.5       87.50  
Balance Sheet Management
    30 %     4.5       135.00  
Risk Management
    30 %     4.5       135.00  
Stock Performance
    10 %     3       30.00  
Market Share Growth
    5 %     4       20.00  
Total
                    407.50  

The score of 407.50 resulted in a cash incentive award of 112.50% of target.

The incentive target of base pay was 50% for the CEO and 30% for each of the other Named Executive Officers. Thus the CEO was awarded an incentive bonus of 56.25% of the average base salary in effect for the 2010 fiscal year, and each other Named Executive Officer received 33.75%.

Stock Based Compensation

Another key element of executive total compensation is the Company’s equity based plans, which are the Provident Bank 2000 Stock Option Plan (the “2000 Plan”) and the Provident Bancorp, Inc. 2004 Stock Incentive Plan (the “2004 Plan”), collectively referred to as “the Plans”. The purpose of the Plans is to provide long-term incentives that align executives with stockholder interests and the long-term interests of the Company. Stock is also a critical element to attract and retain highly qualified officers. Stock options align executives with stockholder interests by rewarding for stock price appreciation while restricted stock ensures an “ownership” interest.

 
15

 

The disinterested members of the Committee administer the Plans and are responsible for awarding any of three types of equity-linked awards to eligible individuals − stock options, stock appreciation rights and restricted stock in accordance with the terms of the Plans.

Messrs. Rothstein, Dormer, Jones and Maisch were each awarded 13,000 stock options from the 2004 Stock Incentive Plan.  The Committee did not target stock option awards at any specific level but relied on its assessment of each executive’s contribution and performance.  The Committee retains the ability to provide additional grants at its discretion within plan limits.

A reload option represents an additional option to acquire the same number of shares of Common Stock as is used to pay for the original option. A reload is subject to all of the same terms and conditions as the original option except that the exercise price of the shares of Common Stock subject to the reload option is determined at the time the original option is exercised. Otherwise, reload options conform to all provisions of the related stock option plan at the time the original option is exercised.

In 2010, in connection with the exercise of options through the tendering of previously acquired shares of Common Stock, the following reload options were granted:

 
·
62,894 to the CEO.

Benefits

Provident sponsors a variety of benefit plans for all employees, in which the executives also participate. These benefits include the Provident Bank Employee Stock Ownership Plan, a 401(k) Plan, the Provident Bank Defined Benefit Pension Plan (for which benefit accruals have been frozen since September 30, 2006), life insurance, and health and welfare benefits.

Provident also provides certain executive benefits and perquisites that are designed to provide benefits to executives to address tax code limitations. Provident’s policy on benefits has been to provide benefits consistent with market practice.

Additional benefits and perquisites provided for executives that are disclosed in the tables accompanying this CD&A include:

Supplemental Retirement Benefits

Provident provides certain executives with supplemental retirement benefits to make up for benefits that would otherwise be payable if specified tax code limitations did not apply.

Insurance

Provident provides certain executives with supplemental long-term disability insurance, long-term care insurance, and life insurance. The Committee believes that these insurance benefits are generally important to address market practices and attract and retain qualified employees.

Perquisites

Provident does not provide significant perquisites or personal benefits to its executives. Certain executives may receive use of a company automobile if the job requires. These perquisites are in keeping with customary practice and support our business goals.

Other Matters

Impact of Accounting and Tax on the Form of Compensation

The Committee takes into account the various tax and accounting implications of compensation and benefit vehicles utilized by the Company.
 
 
­-
The Committee considers the impact of the Financial Accounting Standards Board (“FASB”) Accounting Standards Codification Topic 718 – Compensation – Stock Compensation, on Provident’s use of equity incentives. Provident expenses all grants in accordance with this requirement.
 
­-
Section 162(m) of the Internal Revenue Code of 1986, as amended (the “Code”), limits the tax deduction for compensation paid to Named Executive Officers to $1,000,000. This deduction limitation does not apply to compensation that constitutes “qualified performance-based compensation” within the meaning of Section 162(m) of the Code and regulations promulgated thereunder, including certain performance-based compensation that has been approved by the stockholders. Our stockholders have approved the 2000 Plan and the 2004 Plan, which are designed to allow the deduction as an expense on behalf of the Company for income realized by the participant on the exercise of the stock options.
 
 
16

 

Adjustment or Recovery of Awards

Under Section 304 of The Sarbanes-Oxley Act of 2002, if Provident New York Bancorp is required to restate its financial statements due to material non-compliance with any financial reporting requirements based upon a judicial determination of misconduct, the CEO and the CFO must reimburse Provident for:

 
­-
Any bonus or other incentive- based or equity-based compensation received during the 12 months following the first public issuance of the non-complying document.
 
­-
Any profits realized from the sale of securities of Provident securities during those 12 months.

Consideration of Prior Amounts Realized

In furtherance of Provident’s strategy of emphasizing rewards for future superior performance, prior compensation outcomes, including stock compensation gains, are generally not considered in setting future compensation levels.

Stock Ownership Guidelines

Provident does not currently have formal stock ownership guidelines in place, but does encourage executive officers to own shares by providing significant equity opportunities through stock options and restricted stock.

Employment Agreements

Provident provides employment agreements to all Named Executive Officers. For a discussion of their terms, see “Employment Agreements and Potential Payments upon Termination or a Change in Control.”

Executive Compensation Committee Report

The Executive Compensation Committee evaluates and establishes compensation for executive officers. Although management has the primary responsibility for Provident’s financial statements and reporting process, including the disclosure of the CD&A, the Committee has reviewed the CD&A with management and is satisfied it represents the philosophy, intent, and actions of the Committee with regard to executive compensation. We recommend to the Board of Directors that the CD&A be included in this proxy statement for filing with the Securities and Exchange Commission.

Burt Steinberg, Chairman
Dennis L. Coyle
William F. Helmer
Donald T. McNelis

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17

 

Executive Compensation

The following table sets forth for the year ended September 30, 2010 certain information regarding total remuneration paid to our President and Chief Executive Officer, Chief Financial Officer, and to our other three most highly compensated executive officers. We refer to these executive officers as the “Named Executive Officers.”

SUMMARY COMPENSATION TABLE

Name and Principal Position
(a)
 
Year
(b)
 
Salary ($)
(c)
   
Bonus ($)
 (d)
   
Stock Awards ($)
(e)
   
Option Awards ($)
(f)
   
Non Equity Incentive Plan Compensation ($)
(g)
   
Change in Pension Value and Non Qualified Deferred Compensation Earnings($)
(h)
   
All Other Compensation ($)
(i)
   
Total ($)
(j)
 
                                                     
George Strayton,
President and CEO
 
2010
  $555,408     -     $0     $4,724(1)     $312,417     $137,190     $133,033     $1,142,772  
 
2009
  $550,654     -     $0     $115,413(2)     $172,080     $1,430     $156,318     $995,895  
 
2008
  $504,231     -     $0     $121,614(3)     $315,144     $(36,829)     $229,614     $1,133,774  
                                                     
Daniel G. Rothstein,
EVP General Counsel
 
2010
  $274,182     -     $0     $45,240(4)     $92,536     $(22,850)     $57,020     $446,128  
 
2009
  $273,189     -     $0     $0     $51,223     $75,386     $66,291     $466,089  
 
2008
  $252,539     -     $0     $0     $94,702     $70,071     $97,067     $514,379  
                                                     
Richard O. Jones,
EVP Business Services
 
2010
  $250,012     -     $0     $45,240(4)     $84,379     $8,785     $41,885     $430,301  
 
2009
  $249,131     -     $0     $0     $46,712     $6,451     $48,076     $350,370  
 
2008
  $230,308     -     $0     $0     $86,365     $7,925     $73,768     $398,366  
                                                     
Stephen G. Dormer,
EVP Strategic Planning
 
2010
  $247,933     -     $0     $45,240(4)     $83,677     $20,048     $40,458     $437,356  
 
2009
  $246,993     -     $0     $17,824(5)     $46,311     $18,591     $47,244     $376,963  
 
2008
  $228,308     -     $0     $12,017(6)     $85,615     $17,954     $72,425     $416,319  
                                                     
Paul A. Maisch,
EVP Chief Financial Officer
 
2010
  $249,480     -     $0     $45,240(4)     $84,200     $3,521     $42,081     $424,522  
 
2009
  $246,993     -     $0     $0     $46,311     $3,197     $48,723     $345,224  
 
2008
  $228,308     -     $0     $0     $85,615     $13,501     $70,264     $397,688  

Footnotes:
 
(1)
Represents reload grants for Mr. Strayton expensed at the following: 31,490 at $0.15 FMV and 31,404 at $0.00 FMV in fiscal year 2010 in accordance with options issued under the plan. These grants expired as of 2/22/2010.
 
(2)
Represents reload grant for Mr. Strayton expensed at the following: 29,832 at $1.96 FMV and 31,990 at $1.78 FMV in the fiscal year  2009 in accordance with options issued under the plan.
 
(3)
Represents reload grant for Mr. Strayton expensed at the following: 26,498 at $2.12 FMV and 28,955 at $2.26 FMV in the fiscal year 2008 in accordance with options issued under the plan.
 
(4)
Represents grant of 13,000 shares at $3.48 FMV, awarded to Mr. Rothstein, Mr. Jones, Mr. Dormer and Mr. Maisch on 7/27/2010.   The grant will vest over two years, 50% on 7/27/2011 and the remaining 50% on 7/27/2012.
 
(5)
Represents reload grant of 10,070 shares for Mr. Dormer expensed at $1.77 FMV in the fiscal year 2009 in accordance with options issued under the plan.
 
(6)
Represents reload grant of 4,925 shares for Mr. Dormer expensed at $2.44 FMV in the fiscal year 2008 in accordance with options issued under the plan.

Column Notes:
 
(c)
The figures shown for salary represent amounts earned for the fiscal year. There were 27 bi-weekly pay periods for fiscal year 2009 and 26 bi-weekly pay periods for fiscal years 2008 and 2010.

 
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(e)
No stock awards were granted in fiscal 2010. Please note that due to a change in Proxy disclosure rules of reporting methodology for equity based awards, the amounts for 2008 and 2009 have changed.
 
(f)
Represents the compensation cost recognized for the fiscal year for options to purchase shares of Provident common stock granted to the Named Executive Officers, calculated in accordance with GAAP for financial statement purposes. The 2004 Stock Awards are expensed at the fair market value (FMV) of $3.49. See Item 8 of Provident's Annual Report on Form 10-K for the year ended September 30, 2010 at pages 96-97 for detail regarding restricted stock. Please note that due to a change in Proxy disclosure rules of reporting methodology for equity based awards, the amounts for 2008 and 2009 have changed.
 
(g)
The figures shown for non-equity incentive plan compensation represent the amounts earned and paid for the fiscal year. The amounts earned expressed as a percent of 2010 salary were as follows: Mr. Strayton 56.25%, and Messrs. Rothstein, Dormer, Jones and Maisch, 33.75%.
 
(h)
Represents the actuarial change in the present value of the Named Executive Officer’s benefits under the Defined Benefit Pension Plan and the Supplemental Executive Retirement Plan. The value for Mr. Strayton also includes the change in value of his deferred compensation plan.
 
(i)
The amounts listed under the column entitled “All Other Compensation” in the “Summary Compensation Table” above include Provident’s contributions to the 401(k) plan, the ESOP, the SERP, the cost to Provident for certain group life, health and disability insurance, long term health care insurance, and dividends earned on restricted stock that are listed in the table below.
 
(j)
Please note that due to a change in Proxy disclosure rules of reporting methodology for equity based awards, the totals for 2008 and 2009 have changed.

Name
(a)
 
401(k) Plan ($)
(b)
   
Profit Sharing ($)
(c)
   
Employee Stock Ownership Plan ($)
(d)
   
Supplemental Executive Retirement Plan ($)
(e)
   
Disability Insurance ($)
(f)
   
Life Insurance ($)
(g)
   
Long-Term Care Insurance ($)
(h)
   
Restricted Stock Plan Dividends ($)
(i)
   
Perquisites ($)
(j)
   
Total ($)
(k)
 
                                                             
George Strayton
    $7,350       $7,350       $4,001       $35,500       $24,478       $46,548       $6,126       $1,680       -       $133,033  
                                                                                 
Daniel G. Rothstein
    $7,604       $7,604       $4,001       $5,675       $5,980       $18,870       $6,662       $624       -       $57,020  
                                                                                 
Richard O. Jones
    $7,581       $7,581       $4,001       $3,361       $312       $15,087       $3,842       $120       -       $41,885  
                                                                                 
Stephen G. Dormer
    $7,581       $7,581       $4,001       $3,263       $4,010       $8,027       $4,915       $1,080       -       $40,458  
                                                                                 
Paul A. Maisch
    $7,627       $7,627       $4,001       $3,172       $1,280       $16,548       $1,490       $336       -       $42,081  

Column Note:
(b) & (c) The 401(k) match and Profit Sharing for Mr. Strayton represent amounts from January 2010 to September 2010. For Mr. Rothstein, Mr. Jones, Mr. Dormer and Mr. Maisch, it represents amounts from October 2009 to September 2010.
(j)  Total perquisites for each of the named executive officers did not exceed $10,000.

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19

 

Grants of Plan-Based Awards

The following table sets forth for the year ended September 30, 2010 certain information regarding non-equity incentive plan compensation for the Named Executive Officers.

GRANTS OF PLAN-BASED AWARDS

       
Estimated Future Payouts Under Non Equity Incentive Plan Awards
   
Estimated Future Payouts Under Equity Incentive Plan Awards
   
All Other Stock Awards: Number of Shares of Stock or Units
(#)
   
All Other Options Awards: Number of Securities Underlying Options
(#)
   
Exercise or Base Price of Option Awards
($/Sh)
   
Grant Date Fair Value of Stock Option Awards
($)
 
Name
 
 
Grant Date
 
 
Threshold
($)
   
Target
($)
   
Maximum
($)
   
Threshold
(#)
   
Target
(#)
   
Maximum
(#)
                 
                                                                 
(a)
 
(b)
 
(c)
   
(d)
   
(e)
   
(f)
   
(g)
   
(h)
   
(i)
   
(j)
   
(k)
   
(l)
 
George Strayton
        $138,852       $277,704       $416,556                                                    
   
2/16/2010
                                                          31,490     $8.48     $4,724  
   
2/22/2010
                                                          31,404     $8.52     $0  
                                                                               
Daniel G. Rothstein
        $41,127       $82,255       $123,382                                     13,000     $10.03     $45,240  
                                                                               
Richard O. Jones
        $37,502       $75,004       $112,505                                     13,000     $10.03     $45,240  
                                                                               
Stephen G. Dormer
        $37,190       $74,380       $111,570                                     13,000     $10.03     $45,240  
                                                                               
Paul A. Maisch
        $37,422       $74,844       $112,266                                     13,000     $10.03     $45,240  

Column Notes:
(c – e)
All awards in the above table were potential annual cash bonus amounts payable pursuant to Provident’s Executive Officer Incentive Plan. The maximum cash incentive payment that could be earned for the year ended September 30, 2010 was an amount equal to 75% of base salary in the case of Mr. Strayton, and 45% for Messrs. Rothstein, Dormer, Jones and Maisch.
 
(c)
Threshold refers to the amount that would be paid if actual performance only met the minimum level set in the plan to be eligible for payment.
 
(d)
Target refers to the amount that would be paid if the actual performance met target levels.
 
(e)
Maximum refers to the maximum possible payment under the plan.
 
(j)
Represents stock options awarded in 2010 under Provident’s 2004 Plan. For Mr. Strayton, it represents reload grant under 2000 Plan.
 
(k)
The values represent the exercise price of the option awards.
 
(l)
The values represent the Black Scholes grant date fair value of each equity award computed in accordance with the FASB Accounting Standards Codification Topic 718 for financial statement purposes. See item 8 of Provident's Annual Report on Form 10-K for the year ended September 30, 2010 at pages 96-97 for detail of valuation assumption.

During the last fiscal year, no outstanding option or other equity-based award was re-priced or otherwise materially modified.

Executive Officer Incentive Plan

Please see CD&A section titled “Annual Cash Incentive Compensation” for a description of the material terms of the Executive Officer Incentive Plan.

2000 Stock Option Plan and 2004 Stock Incentive Plan

Provident’s stockholders approved the Provident Bank 2000 Stock Option Plan (the “2000 Plan”) in February 2000. A total of 1,712,640 shares of authorized but unissued common stock were reserved for issuance under the 2000 Plan, although Provident may also fund option exercises using treasury shares. Under the terms of the 2004 Stock Incentive Plan (the “2004 Plan”), a total of 1,997,300 shares of authorized but unissued common stock were reserved for issuance under the 2004 Plan. Under both plans, options have up to a ten-year term and may be either non-qualified stock options or incentive stock options. Reload options may be granted under the terms of the 2000 Plan and provide for the automatic grant of a new option at the then-current market price in exchange for each previously owned share tendered by an employee in a stock-for-stock exercise. Each option entitles the holder to purchase one share of common stock at an exercise price equal to the fair market value of the stock on the grant date. Employees who retire under circumstances in accordance with the terms of either the 2000 Plan or the 2004 Plan may be entitled to accelerate the vesting of individual awards. As of September 30, 2010, 36,000 shares were potentially subject to accelerated vesting.

 
20

 

Stock Awards and Stock Option Grants Outstanding

The following tables set forth information regarding stock awards and stock options outstanding at September 30, 2010, whether granted in 2010 or earlier.

OUTSTANDING EQUITY AWARDS AT SEPTEMBER 30, 2010

   
OPTION AWARDS
 
STOCK AWARDS
 
                                                   
Name
(a)
 
Number of Securities Underlying Unexercised Options Exercisable (#)
(b)
   
Number of Securities Underlying Unexercised Options Unexercisable (#)
(c)
   
Equity Incentive Plan Awards: # of Securities Underlying Unexercised Unearned Options (#)
(d)
   
Option Exercise Price ($)
(e)
 
Option Expiration Date
(f)
 
Number of Shares or Units of Stock that have not Vested (#)
(g)
   
Market Value of Shares or Units of Stock that have not Vested ($)
(h)
   
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights that have not Vested (#)
(i)
   
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights that have not Vested ($)
(j)
 
                                                   
George Strayton
    180,000(1)       -     -     $12.84  
3/10/2015
    -       -       -       -  
                                                               
Daniel G . Rothstein
    60,000(1)       -     -     $12.84  
3/10/2015
    -       -       -       -  
      -       13,000(3)     -     $10.03  
7/27/2020
    -       -       -       -  
                                                               
Richard O. Jones
    60,000(1)       -     -     $12.84  
3/10/2015
    -       -       -       -  
      -       13,000(3)     -     $10.03  
7/27/2020
    -       -       -       -  
                                                               
Stephen G. Dormer
    60,000(1)       -     -     $12.84  
3/10/2015
    -       -       -       -  
      -       13,000(3)     -     $10.03  
7/27/2020
    -       -       -       -  
                                                               
Paul A. Maisch
    45,314(2)       -     -     $11.85  
3/25/2014
    -       -       -       -  
      3,930(4)       -     -     $15.66  
3/25/2014
    -       -       -       -  
      60,000(1)       -     -     $12.84  
3/10/2015
    -       -       -       -  
      -       13,000(3)     -     $10.03  
7/27/2020
    -       -       -       -  

Footnotes:
(1)
Represents stock options granted pursuant to the Provident Bank 2004 Stock Incentive Plan vest in five equal annual installments commencing on March 10, 2005.
(2)
Represents stock options granted pursuant to the Provident Bancorp, Inc. 2004 Stock Incentive Plan vest in five equal annual installments commencing on March 24, 2004.
(3)
Represents stock options granted pursuant to the Provident Bancorp, Inc. 2004 Stock Incentive Plan vest in two equal annual installments commencing on July 27, 2011.
(4)
Represents the reload options received upon the exercise of stock options granted under the 2000 Stock Incentive Plan when previously owned shares of common stock were utilized to pay the option exercise price.

 
21

 

The following table presents options exercised and vesting of stock awards in 2010 for Named Executive Officers:

OPTION EXERCISES AND STOCK VESTED FOR THE YEAR ENDED SEPTEMBER 30, 2010

   
Option Awards
   
Stock Awards
 
                         
Name
(a)
 
Number of Shares Acquired on Exercise (#)
(b)
   
Value Realized on Exercise ($)
(c)
   
Number of Shares Acquired on Vesting (#)
(d)
   
Value Realized on Vesting ($)
(e)
 
                         
George Strayton
  31,990     $7,355(1)     14,000     $132,720  
    31,490     $1,258(2)              
                         
Daniel G. Rothstein
  23,014     $46,806(3)     5,200     $49,296  
                         
Richard O. Jones
              1,000     $9,480  
                         
Stephen G. Dormer
  23,199     $97,458(4)     4,500     $42,660  
                         
Paul A. Maisch
              2,800     $26,544  

Footnotes:
(1)
Reflects the value of 868 incremental shares acquired @ $8.48 by exercising options covering 31,990 shares, at a grant price of $8.25, by an exchange of previously owned shares.
(2)
Reflects the value of 148 incremental shares acquired @ $8.52 by exercising options covering 31,490 shares, at a grant price of $8.48, by an exchange of   previously owned shares.
(3)
Represents gain realized through the purchase of 23,014 option shares at the option price of $6.54 and market value of $8.57.
(4)
Represents gain realized through the same day sale of the following:
(a) 11,000 option shares at the option price of $3.4971 and market value of $8.52
(b) 3,362 option shares at the option price of $3.4971 and market value of $8.46
(c) 8,837 option shares at the option price of $5.57 and market value of $8.46.

Column Note:
(e)  Calculated by multiplying the number of vested shares times the market price per share ($9.48) on 3/30/10, the date of vesting.

Provident Bank Defined Benefit Pension Plan

The Defined Benefit Plan is a tax-qualified defined benefit pension plan. The plan was frozen to new participants effective September 30, 2006, and no additional benefit accruals have been earned under the plan since that date.

The normal retirement benefit is a single life annuity (with amounts payable to a participant during the participant’s lifetime only) or, for a married participant, a joint and survivor annuity (where, upon the participant’s death, the participant’s spouse is entitled to receive, for the remainder of the spouse’s lifetime, a benefit equal to 50% of the amount paid during the participant’s lifetime). Benefits may be paid in various other annuity forms.  For participants retiring at age 65 or older or for participants who have attained either age 55 or older with 20 years of completed service, their retirement benefit may be paid as a lump sum. Under the Defined Benefit Plan, normal retirement age is the later of a participant’s 65th birthday or the fifth anniversary of the participant’s participation in the plan.

The normal retirement benefit is payable monthly and calculated, effective October 1, 1994, as an amount equal (on an annualized basis) to the sum of (A) 1.6% of a participant’s “average annual compensation” multiplied by the participant’s years of service (up to 35 years), and (B) 0.5% of the amount by which a participant’s average annual compensation exceeds “covered compensation” (the average of the taxable wage base for the 35 calendar years preceding the participant’s social security retirement age), multiplied by a participant’s years of service (up to 35 years). If a participant would be entitled to a greater amount under a method for calculating normal retirement benefits in effect prior to October 1, 1994, however, then the prior method of calculation will apply instead. The amount of the annual benefit that may be accrued by a participant under the Defined Benefit Plan is subject to  caps imposed under the Internal Revenue Code (“Code”).

A participant’s “average annual compensation” is the average of the participant’s annual compensation over the five consecutive calendar years (out of the last ten) in which his or her compensation was the highest. Because the benefit accrual is frozen as of September 30, 2006, compensation earned after December 31, 2006 is disregarded. A participant’s “compensation” includes wages and salary, but excludes commissions and bonuses where paid to a participant with a title of vice president or higher. The amount of annual compensation that may be taken into account for purposes of calculating benefits is subject to a cap under Code Section 401(a)(17), which was $245,000 in 2010.

 
22

 

Employees with ten years of service may retire as early as age 55, but generally with a reduction from normal retirement benefits. Benefits will not be reduced, however, for a participant who is 62 or older and has completed at least 20 years of service.

As of September 30, 2010, Messrs. Strayton, Rothstein and Dormer are ages 66, 63 and 60 and have been credited with 28, 28 and 16 years of service, respectively. Thus, they are eligible to retire under the early retirement benefit provisions of the Defined Benefit Plan. In the case of Mr. Strayton, he is eligible for benefits past normal retirement age. In the case of Mr. Rothstein his benefits upon retirement will not be reduced if he retires prior to age 65.

For purposes of determining eligibility for early retirement benefits under the Defined Benefit Plan, a participant is credited with a year of eligibility service for each year in which a participant has performed at least 1,000 hours of eligibility service. Eligibility years are measured on a Plan Year basis (October 1 to September 30). Provident does not have a standing policy regarding pension accrual service credit for employment under acquired companies whose plans were merged into the Defined Benefit Plan. Provident’s practice has been not to grant such credit. Benefits accrued under the plans of those prior employers are generally determined in accordance with the terms of those prior plans. However for purposes of plan participation, early retirement eligibility and vesting credit is given for years of service under employment of acquired companies. None of the Named Executive Officers has received any extra credit under the Defined Benefit Plan for service to employers other than Provident Bank.

Provident contributes each year to the Defined Benefit Plan an amount that is at least equal to the actuarially determined minimum funding requirements in accordance with ERISA and the Code. Provident contributed $500,000 for the plan year ended September 30, 2010.

Pension Benefits

The following table sets forth information regarding the actuarial present value of benefits accrued by the Named Executive Officers under the Provident Bank Defined Benefit Pension Plan (the “Defined Benefit Plan”) and the defined benefit portion of Provident Bank’s Supplemental Executive Retirement Plan (the “SERP”) as of September 30, 2010.  The number of years of credited service represent vesting years of credit.  Pension benefit years of service were frozen as of September 30, 2006.

PENSION BENEFITS FISCAL YEAR 2010

Name
(a)
Plan
(b)
 
Number of Years of Credited Service (#)
(c)
   
Present Value of Accumulated Benefit ($)
(d)(1)
   
Payments During the Last Fiscal Year ($)
(e)
 
                     
George Strayton
Defined Benefit Plan
    28     $1,078,292       0  
                         
 
SERP
    28     $1,143,630       0  
                         
Daniel G. Rothstein
Defined Benefit Plan
    28     $932,144       0  
                         
 
SERP
    28     $39,481       0  
                         
Stephen G. Dormer
Defined Benefit Plan
    16     $291,933       0  
                         
Richard O. Jones
Defined Benefit Plan
    6     $59,104       0  
                         
Paul A. Maisch
Defined Benefit Plan
    7     $47,168       0  

 
(1)
For purposes of calculating the present value of the Named Executive Officer’s accrued benefits, the following valuation  methodology and assumptions were used:
 
·
Mortality table: 1983 Group Annuitant Mortality table for males and the 1983 Group Annuitant Mortality table for females.
 
·
Discount rate = 7%

 
23

 

Nonqualified Deferred Compensation for Named Executive Officers

Provident maintains the SERP, a non-qualified supplemental retirement benefits plan. The purpose of the SERP is to make up for benefits that would otherwise be payable under the Defined Benefit Plan, the Provident Bank 401(k) Plan and the Provident Bank Employee Stock Ownership Plan if the Code limitations did not apply.  At the end of 2008, the SERP was split into two plans − the 1995 Supplemental Executive Retirement Plan (the “1995 SERP”) and the 2005 Supplemental Executive Retirement Plan (the “2005 SERP”) − in order to facilitate compliance with certain tax law requirements under Section 409A of the Code.   The 1995 SERP covers benefits accrued by participants through December 31, 2004, while the 2005 SERP covers benefits accruing after that time.

A participant in the SERP who has accrued benefits in the Defined Benefit Plan is eligible for a retirement benefit (a “supplemental retirement benefit”) generally equal to the difference between (a) the annual benefit the executive would have received under the Defined Benefit Plan if the amount of benefits were computed without giving effect to the limitations under the Code and (b) the annual benefit actually payable to the executive under the terms of the Defined Benefit Plan. For purposes of calculating a participant’s supplemental retirement benefit, any compensation or fees deferred by the participant as an officer or director of Provident is counted as the participant’s compensation for the year to which the deferred compensation or fees relate.

Unless otherwise elected by a participant, supplemental retirement benefits accrued under the 1995 SERP generally are payable at the same time and in the same benefit form as the participant’s benefit under the Defined Benefit Plan is payable.  A participant’s accrued supplemental retirement benefits under the 2005 SERP are generally payable following a participant’s separation from service (unless otherwise elected by the participant) in the form elected by the participant. For “specified employees” under Code Section 409A, however, payments due under the 2005 SERP upon a separation from service cannot be made before the date that is six months following separation from service and must be delayed until then.  Each of the Named Executive Officers is a specified employee under Code Section 409A.

A participant’s supplemental retirement benefit under the 2005 SERP is adjusted for hypothetical earnings if the participant elects to receive his or her benefit in installments, and does not begin to be adjusted until the date that the first installment of the benefit is paid.  For periods after January 1, 2009, the benefits are adjusted for deemed earnings at a “default rate” (the rate earned in a money market fund designated by the committee administering the plan), or, if elected by a participant, based on one or more hypothetical investments in investment options authorized by the committee.  For periods after January 1, 2009, those hypothetical investment options consisted of short-term fixed income, balanced asset allocation, large U.S. equity, small/mid U.S. equity, international equity, and Provident Bank certificates of deposit.  All participants are permitted to select CDs or other investment alternatives, primarily Mutual Funds that are available under the 401(k) plan.  Named Executive Officers who invested in CDs earned interest rates ranging from 0.896 % to 2.469%.  The other Named Executive Officers who invested in mutual funds earned rates of return ranging from 1.76% to 5.24%.

The SERP also provides for “supplemental 401(k) benefits” and “supplemental ESOP benefits” to compensate executives for benefits that would otherwise be payable due to Code limitations under the Provident Bank Retirement Savings Plan (the “401(k) Plan”) and the Provident Bank Employee Stock Ownership Plan (the “ESOP”).  For purposes of calculating a participant’s supplemental 401(k) benefit, any compensation or fees deferred by the participant as an officer or director of Provident is counted as the participant’s compensation for the year to which the deferred compensation or fees relate.  In the case of supplemental 401(k) benefits, and supplemental ESOP benefits under the 2005 SERP, amounts are payable only to the same extent that a participant is vested in his or her benefits under the 401(k) plan or ESOP (as applicable).

Supplemental 401(k) benefits accrued under the 1995 SERP generally are paid in ten annual installments following separation from service (unless otherwise elected by the participant).  Supplemental ESOP benefits accrued under the 1995 SERP are paid at the same time and in the same benefit form as the participant’s benefit under the ESOP.  The time and form of payment of supplemental 401(k) benefits and supplemental ESOP benefits accrued under the 2005 SERP are generally determined in the same manner as described above for supplemental retirement benefits accrued under the 2005 SERP.

Amounts accrued as supplemental 401(k) benefits and supplemental ESOP benefits (whether under the 1995 SERP or 2005 SERP) are adjusted for deemed earnings in the same manner as described above with respect to supplemental retirement benefits accrued under the 2005 SERP (except that supplemental 401(k) benefits and supplemental ESOP benefits are adjusted for deemed earnings as they accrue, without regard to form of payment).

Supplemental benefits under the SERP, including the supplemental retirement benefits described under “Pension Benefits”, are generally paid in cash. All obligations arising under the SERP, including the supplemental retirement benefits described under “Pension Benefits”, are payable from the general assets of Provident, although Provident has established a rabbi trust to help pay benefits under the SERP. The assets of the trust are at all times subject to the claims of Provident’s general creditors.  It is Provident’s current policy not to fund the rabbi trust with Company common stock.

All obligations arising under the SERP, including the supplemental retirement benefits described under “Pension Benefits”, are payable from the general assets of Provident, although Provident has established a rabbi trust to help pay benefits under the SERP. The assets of the trust are at all times subject to the claims of Provident’s general creditors.

 
24

 

The following table sets forth information regarding amounts accrued by the Named Executive Officers as of September 30, 2010 under each defined contribution or other plan of Provident that provides for the deferral of compensation on a non tax-qualified basis.

NON-QUALIFIED DEFERRED COMPENSATION FISCAL YEAR 2010

Name
(a)
 
Executive Contributions in Last FY ($)
(b)
   
Registrant Contributions in Last FY ($)
(c)
   
Aggregate Earnings in Last FY ($)
(d)
   
Aggregate Withdrawals/
Distributions ($)
(e)
   
Aggregate Balance at Last FYE ($)
(f)
 
                               
George Strayton
    $-       $35,500       $15,045       $161,250       $1,257,013(1)  
                                         
Daniel G. Rothstein
    $-       $5,675       $3,017       $-       $178,434  
                                         
Richard O. Jones
    $-       $3,361       $1,193       $-       $24,861  
                                         
Stephen G. Dormer
    $-       $3,263       $1,256       $-       $74,957  
                                         
Paul A. Maisch
    $-       $3,172       $339       $-       $22,003  
 
Footnote:
 
(1)
For Mr. Strayton, the amount also includes a balance of $537,968.48 held in the Director's Deferred Compensation Plan.

Column Notes:
 
(c)
Amounts in this column are included in the All Other Compensation table, of the Summary Compensation Table, under “Supplemental Executive Retirement Plan”.
 
(d)
Amounts in this column do not reflect an above-market rate.
 
(e)
Represents the distribution amount of Pre 409(A) supplemental 401(k) benefit.

Employment Agreements and Potential Payments upon Termination or Change in Control

We provide employment agreements to each of the Named Executive Officers. At September 30, 2010, the agreements had a remaining term of three years (for Messrs. Strayton and Rothstein) and two years for Messrs. Dormer, Maisch, and Jones. The agreements automatically renew daily unless notice is provided. If notice of non-renewal is provided, then the term of the agreement continues until the scheduled expiration date, unless an earlier termination date is agreed upon. The agreements automatically end on the last day of the calendar month in which Mr. Strayton reaches age 68 and Messrs. Rothstein, Dormer, Maisch and Jones reach age 65.

Under the agreements, each Named Executive Officer receives a base salary. The base salary is reviewed at least annually and may be increased, but not decreased without the executive’s prior written consent. For each calendar year beginning after a change in control (as defined below) of Provident Bank or Provident New York Bancorp, the Named Executive Officers’ annual salaries will be increased by a formula set forth in the agreements.

In addition to an annual salary, each Named Executive Officer is entitled to participate in the Company’s bonus and incentive compensation programs, equity compensation programs, retirement plans, and group life, health, dental and disability plans. Additionally, Mr. Strayton is entitled to reimbursement for membership in certain clubs, and is provided with an automobile. During fiscal year 2008, Mr. Strayton discontinued using a Company owned automobile and elected to not be reimbursed for membership in certain clubs. Gross up provisions for “excess parachute payments” under Internal Revenue Code Section 280G are provided for Messrs. Strayton and Rothstein only.

Pursuant to their employment agreements, Provident may terminate the Named Executive Officers’ employment at any time for “cause,” in which event the executives would have no right to receive compensation or other benefits for any period after termination. Termination for “cause” may occur when an executive performs dishonest acts intended to benefit the executive personally, repeatedly fails to perform his duties and responsibilities, or is convicted of a serious crime.

In certain circumstances, the Named Executive Officers are entitled to severance pay. These circumstances include: (1) the executive’s voluntary resignation within one year following a demotion in title or duties, notice of non-renewal (in the case of Mr. Strayton only) or change in control; (2) Provident’s termination of employment for any reason other than for cause; or (3) total and permanent disability.

 
25

 

The definition of change in control differs depending on whether or not payment under the agreement is deferred compensation subject to Code Section 409A.

When payments are not subject to Code Section 409A, a change in control includes:

 
·
a change in control of a nature that would be required to be reported in response to Item 2.01of the current report on Form 8-K; or
 
·
a change in control of the Bank or the Company within the meaning of the Home Owners’ Loan Act, as amended, and applicable rules and regulations promulgated thereunder; or
 
·
certain other events involving the acquisition or potential acquisition of substantial amounts of the Company’s stock, significant changes in the composition of the Board, or events relating to fundamental changes where the Company is not the surviving institution.

Where the payments are subject to the deferred compensation restrictions under Code Section 409A, a change in control includes:

 
·
a change in the ownership of Provident Bank or the Company;
 
·
a change in the effective control of Provident Bank or the Company; or
 
·
a change in the ownership of a substantial portion of the assets of Provident Bank or the Company.

Under any of those circumstances, the executive’s severance package includes:

 
·
a lump sum payment of the executive’s present value of salary for the remaining unexpired term of agreement (for three years in the event of a change in control) offset by any disability payments;
 
·
continuation of life, health and disability insurance benefits for the remaining unexpired term of agreement (for three years in the  event of a change in control);
 
·
continued health insurance for the executive and spouse for their remaining lifetimes (Mr. Strayton only);
 
·
payments relating to Provident Bank’s Defined Benefit Pension Plan, 401(k) Plan, Employee Stock Ownership Plan and Supplemental Executive Retirement Plan;
 
·
a lump sum payment calculated by multiplying the average of prior years’ incentive compensation earned by a specified number (Messrs. Strayton and Rothstein are entitled to lump sum payments equal to three times the average of the prior three years’ incentive compensation earned; Messrs. Dormer, Maisch and Jones are entitled to lump sum payment equal to two times the average of the prior two years’ incentive compensation earned);
 
·
vesting of stock options in accordance with the terms of the plan under which they were granted, except if employment follows a change in control, then all stock or stock-based awards will be fully vested; and
 
·
reimbursement in the event the executive is subject to an excise tax on payments made under the agreement in connection with a change in control or if severance benefits are reduced due to any regulatory restrictions (Messrs. Strayton and Rothstein only).

Legal restrictions may limit or delay the payment of severance benefits under the agreements.

In the event that the Named Executive Officer’s employment terminates on account of death, voluntary resignation without good reason, or retirement, Provident must pay the executive his earned but unpaid salary as of the date of termination, and provide benefits to which he is entitled as a former employee under Provident’s employee benefit plans and programs and compensation plans and programs.

Each agreement provides that, for a period of one year following the date of his termination of employment, the Named Executive Officer shall not compete with Provident Bank nor shall he solicit any customer or employee to cause them to terminate any relationship with Provident Bank or the Company. In the event of a change in control, the non-compete provision does not apply. These provisions can be waived with the written consent of the Company. Additionally, the agreements provide that the Named Executive Officers must reasonably cooperate with Provident in the event that litigation is brought against Provident or its subsidiaries (provided that the litigation is not between the executive and Provident). No duration is specified for the cooperation provision. All payments and benefits to the Named Executive Officers are subject to their compliance with these non-solicitation, non-competition, and cooperation provisions of their employment agreements.

The amounts payable by Provident to each executive officer in the event of termination, death or disability, or retirement, are set out in the following chart assuming the event occurred on September 30, 2010.

 
26

 

GEORGE STRAYTON, PRESIDENT AND CEO

Event
(a)
 
Base Salary ($)
(b)
   
Incentive Compensation ($)
(c)
   
Early Vesting of Stock Awards ($)
(d)
   
Early Vesting of Stock Options ($)
(e)
   
ESOP ($)
(f)
   
401k ($)
(g)
   
SERP ($)
(h)
   
Medical ($)
(i)
   
Exec Life ($)
(j)
   
Estimated Gross up Excise Tax Payment
(k)
   
Total ($)
(l)
 
 
 
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
 
Termination - Change in Control
    $1,884,087       $799,641       $0       $0       $11,919       $43,789       $105,749       $163,398       $167,573       -       $3,176,156  
 
                                                                                       
Termination With Bank Liability / Disability
    $607,613       $799,641       $0       $0       $4,323       $15,882       $38,356       $174,859       $60,512       -       $1,701,186  
 
                                                                                       
Termination Without Bank Liability - For Cause or Voluntary Resignation
    -       -       -       -       -       -       -       -       -       -       $0  
 
                                                                                       
Death
    -       -       $0       $0       -       -       -       -       -       -       $0  
 
                                                                                       
Retirement
    -       -       $0       $0       -       -       -       -       -       -       $0  

OTHER EXECUTIVE OFFICERS

Event
(a)
 
Base Salary ($)
(b)
   
Incentive Compensation ($)
(c)
   
Early Vesting of Stock Awards ($)
(d)
   
Early Vesting of Stock Options ($)
(e)
   
ESOP ($)
(f)
   
401k ($)
(g)
   
SERP ($)
(h)
   
Medical ($)
(i)
   
Exec Life ($)
(j)
   
Estimated Gross up Excise Tax Payment
(k)
   
Total ($)
(l)
 
Termination - Change in Control
 
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
 
 
 
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
   
 
 
Daniel G. Rothstein
    $927,068       $238,461       $0       $0       $11,919       $43,789       $16,904       $18,709       $65,436       $613,079       $1,935,365  
Richard O. Jones
    $845,322       $131,091       $0       $0       $11,919       $43,789       $10,012       $51,498       $49,070       -       $1,142,701  
Stephen G. Dormer
    $838,356       $129,988       $0       $0       $11,919       $43,789       $9,721       $53,953       $27,836       -       $1,115,562  
Paul A. Maisch
    $845,096       $130,511       $0       $0       $11,919       $43,789       $9,448       $34,750       $57,384       -       $1,132,897  
 
                                                                                       
Termination With Bank Liability / Disability
                                                                                       
Daniel G. Rothstein
    $482,224       $238,461       $0       $0       $6,973       $25,617       $9,889       $6,171       $37,103       -       $806,438  
Richard O. Jones
    $502,230       $131,091       $0       $0       $7,964       $29,260       $6,690       $32,673       $32,437       -       $742,345  
Stephen G. Dormer
    $498,091       $129,988       $0       $0       $7,964       $29,260       $6,495       $35,084       $18,101       -       $724,983  
Paul A. Maisch
    $502,095       $130,511       $0       $0       $7,964       $29,260       $6,313       $22,047       $37,316       -       $735,506  
 
                                                                                       
Termination Without Bank Liability - For Cause or Voluntary Resignation
    -       -       -       -       -       -       -       -       -       -       $0  
 
                                                                                       
Death
                                                                                       
Daniel G. Rothstein
    -       -       $0       $0       -       -       -       -       -       -       $0  
Richard O. Jones
    -       -       $0       $0       -       -       -       -       -       -       $0  
Stephen G. Dormer
    -       -       $0       $0       -       -       -       -       -       -       $0  
Paul A. Maisch
    -       -       $0       $0       -       -       -       -       -       -       $0  
 
                                                                                       
Retirement
                                                                                       
Daniel G. Rothstein
    -       -       $0       $0       -       -       -       -       -       -       $0  
Richard O. Jones
    -       -       $0       $0       -       -       -       -       -       -       $0  
Stephen G. Dormer
    -       -       $0       $0       -       -       -       -       -       -       $0  
Paul A. Maisch
    -       -       $0       $0       -       -       -       -       -       -       $0  

Column Notes:
 
a)
Termination with Bank Liability/Disability refers to a termination other than a Change in Control with bank liability or in the event of the disability of the employee.
 
b)
The amount represents the present value of base salary at a 0.46% discount rate that the officers would have earned for 24 - 36 months, pursuant to each executive's employment agreement under a Change in Control or termination with bank liability/disability. For Mr. Strayton and Mr. Rothstein, the value represents 36 months for Change in Control.  For Mr. Jones, Mr. Dormer and Mr. Maisch, the value represents 36 months for Change in Control and 24 months for termination with bank liability/disability, pursuant to their agreements. Salary increase amounts of 6% per year have been included as part of the calculation for Change in Control for each executive.  The employment agreements for Mr. Strayton and Mr. Rothstein expire in October 2011 and June 2012 respectively.  Pursuant to this, the present value calculation under termination with bank liability/disability is 13 months for Mr. Strayton and 21 months for Mr. Rothstein.

 
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c)
For Mr. Strayton and Mr. Rothstein, the value represents the lump sum amount equal to three times the average of the prior three years' bonus amounts earned under the incentive plan pursuant to their employment agreements. For Jones, Mr. Dormer and Mr. Maisch, the value is based on a lump sum amount equal to two times the average of the prior two years' bonus amounts earned.
 
d)
Under Termination with Bank Liability, there is no early vesting in stock options or stock awards. However, Mr. Strayton, Mr. Rothstein, and Mr. Dormer are eligible for early vesting in Stock Awards and Options under retirement. All outstanding unvested shares of restricted stock would become vested pursuant to the plan upon (i) Change in Control and (ii) death or disability and (iii) upon retirement, except for Mr. Jones and Mr. Maisch, who will not be eligible for early vesting under retirement. All current stock awards vested 3/31/10. No new awards were granted in the fiscal year 2010.
 
e)
All outstanding unvested stock options would become vested pursuant to the plan upon Change in Control. In the event of death,      disability or retirement, the portion of the stock scheduled to vest in the calendar year of termination and in the following calendar year, will be immediately vested. Mr. Jones and Mr. Maisch will not be eligible for early vesting under retirement. The market value of the options granted in July 2010 were below the grant price on September 30, 2010. Under Termination with Bank Liability, there is no early vesting in stock options or stock awards. However, Mr. Strayton, Mr. Rothstein, and Mr. Dormer are eligible for early vesting in Stock Awards and Options under retirement.
 
f)
The amount represents the present value of ESOP contributions that the officers would have earned for 24 - 36 months under a       Change of Control or termination with bank liability/disability. For Mr. Strayton and Mr. Rothstein, the value represents 36 months under Change in Control. For Mr. Jones, Mr. Dormer, and Mr. Maisch, the value represents 36 months for a Change in Control and 24 months for termination with bank liability/disability. The employment agreements for Mr. Strayton and Mr. Rothstein expire in October 2011 and June 2012 respectively.  Pursuant to this, the present value calculation under termination with bank liability/disability is 13 months for Mr. Strayton and 21 months for Mr. Rothstein.
 
g)
The amount represents the present value of 401(k) match and profit sharing contributions that the officers would have earned for 24 - 36 months under a Change of Control or termination with bank liability/disability. For Mr. Strayton and Mr. Rothstein, the value represents 36 months under Change in Control. For Mr. Jones, Mr. Dormer and Mr. Maisch, the value represents 36 months for a Change in Control and 24 months for termination with bank liability/disability. The employment agreements for Mr. Strayton and Mr. Rothstein expire in October 2011 and June 2012 respectively.  Pursuant to this, the present value calculation under termination with bank liability/disability is 13 months for Mr. Strayton and 21 months for Mr. Rothstein.
 
h)
The amount represents a present value of the lump sum SERP contributions that the officers would have earned for 24 - 36 months under a Change of Control or termination with bank liability/disability. For Mr. Strayton and Mr. Rothstein, the value represents 3 times the amount received for the year ended 9/30/2010 under Change in Control. For Mr. Jones, Mr. Dormer and Mr. Maisch, the value represents 3 times the amount received for the year ended 9/30/2010 under a Change in Control and 2 times the amount received for the year ended 9/30/2010 under termination with bank liability/disability. The employment agreements for Mr. Strayton and Mr. Rothstein expire in October 2011 and June 2012 respectively.  Pursuant to this, the present value calculation under termination with bank liability/disability is 13 months for Mr. Strayton and 21 months for Mr. Rothstein.
 
i)
The amount represents 12-36 months of medical group health coverage with premiums shared by the bank and the executive. The executive is responsible for 30% of the premium. Premium cost increases of 10% per year have been included. The amount for Mr. Strayton and Mr. Rothstein represents 36 months under Change in Control. For Mr. Strayton, the amount also includes the value of the employer paid portion for the lifetime medical insurance for him and his spouse, assuming 25 year life expectancy both under Change in Control and termination with bank liability/disability. The amount for Mr. Jones, Mr. Dormer and Mr. Maisch represents 36 months under Change in Control and 24 months for termination with bank liability/disability. The employment agreements for Mr. Strayton and Mr. Rothstein expire in October 2011 and June 2012 respectively.  Pursuant to this, the present value calculation under termination with bank liability/disability is 13 months for Mr. Strayton and 21 months for Mr. Rothstein.
 
j)
The amounts represent 24 -36 months of executive life insurance coverage. Premium cost increases of 10% per year have been included. The amounts for Mr. Strayton and Mr. Rothstein represent 36 months under Change in Control. The amounts for Mr. Jones, Mr. Dormer and Mr. Maisch represent 36 months under Change in Control and 24 months for termination with bank liability/disability. The employment agreements for Mr. Strayton and Mr. Rothstein expire in October 2011 and June 2012 respectively.  Pursuant to this, the present value calculation under termination with bank liability/disability is 13 months for Mr. Strayton and 21 months for Mr. Rothstein.
 
k)
This payment may be subject to the Code’s golden parachute rules. Under those rules, to the extent that severance and other payments treated as being made in connection with a Change of Control equal or exceed three times an executive’s “base amount” (generally, the executive’s average Form W-2 compensation over the  past five years), amounts in excess of one times the executive’s base amount generally are “excess parachute payments.”  Excess parachute payments are subject to a 20% Federal excise tax and are also not deductible by the employer. The employment agreements in effect for Mr. Strayton and Mr. Rothstein provide that Provident New York Bancorp will indemnify the executives for the 20% Federal excise tax. At September 30, 2010, potential payments to Mr. Strayton in connection with a Change in Control would not have reached the “three times” threshold under the Code’s golden parachute rules.

{Remainder of page intentionally left blank}

 
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Compensation of Directors

DIRECTOR COMPENSATION
FISCAL YEAR 2010

Name
(a)
 
Fees Earned or Paid in Cash ($)
(b)
   
Stock Awards ($)
(c)
   
Option Awards ($)
(d)
   
Non-Equity Incentive Plan Compensation ($)
(e)
   
Change in Pension Values and Non Qualified Deferred Compensation Earnings ($)
(f)
   
All Other Compensation ($)
(g)
   
Total ($)
(h)
 
                                           
William Helmer - Chairman
    $111,000       $0                             $377       $111,377  
                                                       
Dennis Coyle
    $58,000       $0                             $377       $58,377  
                                                       
Judith Hershaft
    $41,500       $0                             $204       $41,704  
                                                       
Thomas Jauntig
    $45,000       $0       $2,799(1)                       $204       $48,003  
                                                         
Thomas Kahn
    $40,000       $0                               $0       $40,000  
                                                         
Michael Kennedy
    $52,500       $0                               $0       $52,500  
                                                         
Victoria Kossover
    $43,000       $0                               $0       $43,000  
                                                         
Donald McNelis
    $44,000       $0       $748(2)                       $377       $45,125  
                                                         
Richard Nozell (3)
    $18,000       $0                               $377       $18,377  
                                                         
Carl Rosenstock
    $48,000       $0                               $0       $48,000  
                                                         
William Sichol
    $41,500       $0                               $377       $41,877  
                                                         
Burt Steinberg
    $49,500       $0                               $204       $49,704  

Footnotes:
(1)
Represents the value of reload grant of 7,998 shares expensed at the fair market value of $0.35 from the exercise of 18,755 shares through an exchange of previously owned shares for Mr. Jauntig.
(2)
Represents the value of reload grant of 2,137 shares expensed at the fair market value of $0.35 from the exercise of 5,000 shares through an exchange of previously owned  shares for Donald McNelis
(3)
Mr. Nozell retired from the Board as of February 18, 2010.

Column Notes:
(d)
Represents the compensation cost recognized for the fiscal year for options to purchase shares of Provident common stock outstanding, regardless of the year of grant and calculated in accordance with GAAP for financial statement purposes. The 2004 Stock Awards are expensed at the fair market value (FMV) of $0.35. See Item 8 of Provident's Annual Report on Form 10-K for the year ended September 30, 2010 at pages 96-97 for detail regarding stock options.
(g)
Dividends paid during fiscal year 2010 on unvested shares of restricted stock.

 
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The following table represents the outstanding equity awards and options for each director as of fiscal year end September 30, 2010:

OUTSTANDING EQUITY AWARDS AND OPTIONS AS OF FISCAL YEAR 2010

   
Option Awards
   
Stock Awards (RRPs)
 
             
Name
(a)
 
Underlying Unexercised Options (#)
(b)
   
Number of Shares of Stock that have not Vested (#)
(c)
 
             
William Helmer - Chairman
    46,100       -  
                 
Dennis Coyle
    46,100       -  
                 
Judith Hershaft
    46,100       -  
                 
Thomas Jauntig
    46,100       -  
                 
Thomas Kahn
    46,100       -  
                 
Michael Kennedy
    46,100       -  
                 
Victoria Kossover
    46,100       -  
                 
Donald McNelis
    46,100       -  
                 
Richard Nozell (1)
    46,100       -  
                 
Carl Rosenstock
    46,100       -  
                 
William Sichol
    46,100       -  
                 
Burt Steinberg
    46,100       -  

(1) Mr. Nozell retired from the Board as of February 18, 2010.

Director Compensation

Fees. Directors of Provident Bank receive an annual retainer fee of $24,000. Chairman Helmer receives a retainer fee of $80,000. Directors also receive a fee of $1,000 per board meeting attended and $500 per committee meeting attended. The chairman of each committee (with the exception of Chairman Helmer) receives an additional $2,000 per year. Directors who are also employees of the Company are not eligible to receive any fees for their service as a Director.

Stock Awards and Stock Option Grants. In 2010, no shares of Common Stock were awarded or stock options were granted to Directors, except for reload options granted in connection with the exercise of stock options through the tendering of previously acquired shared of Common Stock. A reload option represents an additional option to acquire the same number of shares of Common Stock as used to pay for the original option. A reload is subject to all of the same terms and conditions as the original option except that (i) the exercise price of the shares of Common Stock subject to the reload option is determined at the time the original option is exercised and (ii) such reload option conforms to all provisions of the related stock option plan at the time the original option is exercised.

In 2010, in connection with the exercise of options through the tendering of previously acquired shares of Common Stock, the following reload options were granted: 2,137 to Dr. Donald McNelis, Director, and 7,998 to Thomas Jauntig, Jr., Director.

Deferred Compensation Agreements. Provident has entered into non-qualified deferred compensation agreements for the benefit of each of its Directors who elect to defer all or a portion of their board fees earned during a calendar year. The deferred compensation agreements provide that a director who is also an employee may defer receipt of all or a portion of the incentive compensation paid to him or her in the person’s capacity as an employee during the year. Subject to some limitations imposed by established law, rules, and procedures, each director may express to the Committee appointed to administer the agreement a preference as to how the director’s deferral account should be invested. A portion of each director’s deferral account may be invested in phantom shares of common stock.

 
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When a director reaches age 75, the director’s account is generally paid to him or her in quarterly installments continuing for five years. A director may ask to receive distributions from his or her account prior to age 75, or that such distributions be paid over a longer period of time of not more than ten years. In the event of the director’s death, the account would be paid to the director’s designated beneficiary in the same manner as it would otherwise have been paid to the director, if living, commencing in the first calendar quarter after death. A director may also request an early distribution from his or her account in the event the director suffers a hardship. The granting of a hardship distribution is within the sole discretion of the Board of Directors and any hardship distribution is limited to the amount reasonably necessary to meet the hardship. Upon a change in control, a director may elect to have any phantom shares of common stock distributed in cash.

All obligations arising under the deferred compensation agreements are payable from Provident’s general assets; however, Provident has established a rabbi trust to help ensure that sufficient assets will be available to pay the benefits under the deferred compensation agreements. The investments under the deferred compensation agreements, as well as the distributions to the participating directors, are handled by an independent trustee, which holds and accumulates the assets set aside to pay the benefits under the agreements.

Transactions with Certain Related Persons

A number of our directors and officers and certain business organizations associated with them have been customers of our banking and other subsidiaries. During the year ended September 30, 2010, all extensions of credit to these persons, which are made only by Provident Bank, have been made in the ordinary course of business on substantially the same terms, including interest rates and collateral, as those prevailing at the time in comparable transactions with others and did not involve more than the normal risk of collectability or present other unfavorable features.

Provident Bank leases one of its branch offices from Director Dennis L. Coyle. The lease calls for monthly rental payments, which totaled approximately $52,800 for the last fiscal year, with annual increases of 3% per year until maturity in 2014. In addition, the Bank is responsible for 4/9 of all real estate taxes and certain common charges associated with the property. During the fiscal year ended September 30, 2010, these additional amounts were approximately $16,864. Provident Bank has exercised its option to renew for an additional 5 years to expire on April 30, 2014.

During the year ended September 30, 2010, $432,485 in legal fees were paid to the law firm of Freeman & Loftus, RLLP for services rendered on behalf of Provident New York Bancorp and Provident Bank, the majority of which are fees paid by borrowers in the ordinary course of business for loans originated by Provident Bank. Director William R. Sichol is the brother-in-law of a partner of that law firm.

We have adopted written policies to implement the requirements of Regulation O of the Federal Reserve Board, which restricts the extension of credit to directors and executive officers and their related interests. Regulation O is made applicable to Provident Bank by provisions of the Home Owners’ Loan Act and the regulations of the Office of Thrift Supervision. Under these policies, extensions of credit that exceed regulatory thresholds must be approved by the Board of Directors of Provident Bank.

Consistent with the Company’s Code of Ethics, proposed transactions with related persons are disclosed to the Corporate Governance Committee of the Board of Directors, which must approve such transactions to the extent required under the Code of Ethics. The director or executive officer is required to disclose all non-privileged information the person has, and thereafter may not partake in any decision-making process. The Corporate Governance Committee evaluates the transaction, and may approve, reject, or set other conditions in its discretion. To qualify for approval, a transaction must be on the same terms, conditions, and costs as would be reasonable if entered into with an unrelated third party. In the case of a proposed transaction with or related to a director, the Corporate Governance Committee will also consider the effect, if any, the transaction would have on the independence of the director.

PROPOSAL II – NON-BINDING VOTE TO APPROVE EXECUTIVE COMPENSATION

The Board of Directors recommends the approval of its executive compensation proposal.  It believes the Company’s compensation programs are centered on a pay for performance culture and are strongly aligned with the long-term interests of stockholders.  The Company’s goal for its executive compensation program is to reward executives who provide leadership for and contribute to our financial success.

This proposal, commonly referred to as a “Say-on-Pay” proposal, gives you as a stockholder the opportunity to vote for the compensation for our Named Executive Officers, as more specifically described in the Compensation Discussion and Analysis and the tabular disclosures regarding executive compensation in this Proxy Statement.

 
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PROPOSAL III – NON-BINDING VOTE ON FREQUENCY OF SAY-ON-PAY

Under Securities and Exchange Commission rules, stockholders are entitled to select whether to hold the Say-on-Pay vote every one, two or three years.  The Board of Directors recommends that the Say-on-Pay vote be presented to stockholders on an annual basis.

As an advisory vote, both Proposal II and III are not binding upon the Board of Directors or the Company.  However, the Executive Compensation Committee, which is responsible for designing and administering the Company’s executive compensation program, values the opinions expressed by stockholders in their vote on these proposals, and will consider the outcome of the vote in making future compensation decisions for named executive officers.

PROPOSAL IV — RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM

The Audit Committee of Provident New York Bancorp has approved the engagement of Crowe Horwath LLP to be Provident New York Bancorp’s independent registered public accounting firm for the fiscal year ending September 30, 2011. At the Annual Meeting, stockholders will consider and vote on the ratification of the engagement of Crowe Horwath LLP for Provident New York Bancorp’s fiscal year ending September 30, 2011. A representative of Crowe Horwath LLP is expected to attend the Annual Meeting, to respond to appropriate questions and to make a statement if he or she so desires.

In order to ratify the selection of Crowe Horwath LLP as the independent registered public accounting firm for the 2011 fiscal year, the proposal must receive the affirmative vote of at least a majority of the votes represented at the Annual Meeting, either in person or by proxy, in favor of such ratification. The Audit Committee of the Board of Directors recommends a vote “FOR” the ratification of Crowe Horwath LLP as the independent registered public accounting firm for the 2011 fiscal year.

Stockholder ratification of the selection of Crowe Horwath LLP is not required by Provident New York Bancorp’s Bylaws or otherwise. However, the Board is submitting the selection of the independent registered public accountants to the stockholders for ratification as a matter of good corporate practice. If the stockholders fail to ratify the selection of Crowe Horwath LLP, the Audit Committee will reconsider whether to retain that firm or not. Even if the selection is ratified, the Audit Committee may, at its discretion, direct the appointment of a different independent registered public accounting firm at any time during the year if it determines that such change is in the best interests of Provident New York Bancorp and its stockholders.

Audit Fees. The aggregate fees billed to us by Crowe Horwath LLP for professional services rendered by Crowe Horwath LLP for the audit of our annual financial statements, review of the financial statements included in our Quarterly Reports on Form 10-Q and services that are normally provided by Crowe Horwath LLP in connection with statutory and regulatory filings and engagements were $429,000 during the fiscal year ended September 30, 2010 and $411,000 during the fiscal year ended September 30, 2009.

Audit Related Fees. The aggregate fees billed to us by Crowe Horwath LLP for assurance and related services rendered by Crowe Horwath LLP that are reasonably related to the performance of the audit of and review of the financial statements and that are not already reported in “Audit Fees,” were $23,710 during the fiscal year ended September 30, 2010 and $7,699 during the fiscal year ended September 30, 2009.

Tax Fees. The aggregate fees billed to us by Crowe Horwath LLP for professional services rendered by Crowe Horwath LLP for tax consultations and tax compliance were $91,575 during the fiscal year ended September 30, 2010 and $88,250 during the fiscal year ended September 30, 2009.

All Other Fees. The aggregate fees billed to us by Crowe Horwath LLP for services related to the feasibility and subsequent formation of a captive insurance company called Provident Risk Management were $183,900 during the fiscal year ended September 30, 2010.  There were no fees billed to us during the fiscal year ended September 30, 2009 that are not described above.

 The Audit Committee pre-approves all auditing services and permitted non-audit services (including the fees and terms thereof) to be performed for us by an independent registered public accounting firm, subject to the de minimus exceptions for non-audit services described in Section 10A(i)(1)(B) of the Securities Exchange Act of 1934, as amended, which are approved by the Audit Committee prior to the completion of the audit. The Audit Committee pre-approved 100% of the audit related fees and tax fees described above during the fiscal years ended September 30, 2010, and 2009.

STOCKHOLDER PROPOSALS

In order to be eligible for inclusion in the proxy materials for next year’s annual meeting of stockholders, any stockholder proposal to take action at such meeting must be received at Provident New York Bancorp’s executive office, 400 Rella Boulevard, Montebello, New York 10901, no later than September 7, 2011. Any such proposals shall be subject to the requirements of the proxy rules adopted under the Exchange Act.

 
32

 

ADVANCE NOTICE OF BUSINESS TO BE CONDUCTED
AT AN ANNUAL MEETING

Our Bylaws provide an advance notice procedure for certain business, or nominations to the Board of Directors, to be brought before an annual meeting of stockholders. In order for a stockholder to properly bring business before an annual meeting, or to propose a nominee to the Board of Directors, the stockholder must deliver written notice to the Secretary of Provident New York Bancorp not less than ninety (90) days prior to the anniversary date of our proxy materials for the preceding year’s annual meeting; provided, however, that if the date of the annual meeting is advanced more than thirty (30) days prior to or delayed by more than thirty (30) days after the anniversary of the preceding year’s annual meeting, notice by the stockholder to be timely must be so delivered not later than the close of business on the tenth day following the day on which public announcement of the date of such annual meeting is first made. The notice must include, among other information, the stockholder’s name, record address, and number of shares owned, describe briefly the proposed business, the reasons for bringing the business before the annual meeting, and any material interest of the stockholder and the beneficial owner, if any, in the proposed business. In the case of nominations to the Board of Directors, certain information regarding the nominee must be provided. Nothing in this paragraph shall be deemed to require us to include in our proxy statement and proxy relating to an annual meeting any stockholder proposal that does not meet all of the requirements for inclusion established by the Securities and Exchange Commission in effect at the time such proposal is received.

Advance written notice for certain business, or nominations to the Board of Directors, to be brought before the next annual meeting must be given to us by October 7, 2011. If notice is received after October 7, 2011, it will be considered untimely, and we will not be required to present the matter at the stockholders meeting.

OTHER MATTERS

This proxy statement and accompanying notice of meeting provide notice that the stockholders will be asked to vote on the election of the Company’s director nominees, the Say-on-Pay proposal, the frequency on Say-on-Pay proposal, and the ratification of the of the appointment of Crowe Horwath LLP as the Company’s independent registered public accounting firm for the fiscal year ending September 30, 2011. In accordance with the Company’s Bylaws, no persons other than the Company’s nominees may be nominated for director election or elected at the annual meeting and no business may be transacted at the meeting except the election of the Company’s nominees, the vote on Say-on-Pay proposal, the vote on the frequency of Say-on-Pay proposal, and the stockholder vote on the ratification of the appointment of Crowe Horwath LLP as the Company’s independent registered public accounting firm for the fiscal year ending September 30, 2011 and such other matters as may be brought before the meeting by or at the direction of the Board or an authorized committee of the Board. If any matters should properly come before the Annual Meeting, it is intended that the Board of Directors, as holders of the proxies, will act as determined by a majority vote.

HOUSEHOLDING OF PROXY STATEMENTS AND ANNUAL REPORTS

Provident New York Bancorp intends to deliver only one Annual Report and Proxy Statement to multiple registered stockholders sharing the same address unless it has received contrary instructions from one or more of the stockholders. If individual stockholders wish to receive a separate copy of the Annual Report or Proxy Statement they may call or write and request separate copies currently or in the future as follows:

 
Stockholder Relations
 
Provident New York Bancorp
 
400 Rella Boulevard
 
Montebello, New York 10901
 
Phone: 
845.918.5580
 
Fax:
845.369.8066

Registered stockholders sharing the same address and receiving multiple copies of Annual Reports or Proxy Statements may request the delivery of a single copy by writing or calling the above address or phone number.

MISCELLANEOUS

The cost of solicitation of proxies will be borne by Provident New York Bancorp. Provident New York Bancorp will reimburse brokerage firms and other custodians, nominees and fiduciaries for reasonable expenses incurred by them in sending proxy materials to the beneficial owners of common stock. In addition to solicitations by mail, directors, officers and regular employees of Provident New York Bancorp may solicit proxies personally or by telephone without additional compensation.

 
33

 

A COPY OF PROVIDENT NEW YORK BANCORP’S ANNUAL REPORT ON FORM 10-K FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 WILL BE FURNISHED WITHOUT CHARGE TO STOCKHOLDERS AS OF THE RECORD DATE UPON WRITTEN REQUEST TO MIRANDA GRIMM, CONTROLLER, 400 RELLA BOULEVARD, MONTEBELLO, NEW YORK, 10901 OR BY CALLING 845.369.8040.

 
BY ORDER OF THE BOARD OF DIRECTORS
   
 
Katharine B. Brown
 
Secretary

Montebello, New York
January 5, 2011

 
34

 
REVOCABLE PROXY

Provident New York Bancorp
ANNUAL MEETING OF STOCKHOLDERS
FEBRUARY 17, 2011
11:00 A.M. LOCAL TIME

THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS

The Stockholder hereby appoints each member of the Board of Directors, acting as the official proxy committee with full powers of substitution, to act as attorneys and proxies for the undersigned to vote all shares of common stock of Provident New York Bancorp (the "Company') that the undersigned is entitled to vote at the Annual Meeting of Stockholders ("Annual Meeting") to be held at the Pearl River Hilton, 500 Veterans Memorial Drive, Pearl River, New York 10965 on February 17, 2011, at 11:00 a.m. local time, and at any adjournment thereof, and to act with respect to all voles that the undersigned would be entitled to cast, if then personally present, as follows.

THIS PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS PROXY WILL BE VOTED "FOR" PROPOSALS 1,2, AND 4, AND "FOR" A ONE-YEAR SAY-ON-PAY VOTE FOR PROPOSAL 3. IF ANY OTHER BUSINESS IS PRESENTED AT SUCH ANNUAL MEETING, THIS PROXY WILL BE VOTED AS DIRECTED BY A MAJORITY OF THE BOARD OF DIRECTORS. AT THE PRESENT TIME, THE BOARD OF DIRECTORS KNOWS OF NO OTHER BUSINESS TO BE PRESENTED AT THE ANNUAL MEETING.

Should the Stockholder be present and elect to vote at the Annual Meeting or at any adjournment thereof and after notification to the Secretary of the Company at the Annual Meeting of the stockholder's decision to terminate this Revocable Proxy, then the power of said attorneys and proxies shall be deemed terminated and of no further force and effect. This Revocable Proxy may also be revoked by sending written notice to the Secretary of the Company at the address set forth on the Notice of Annual Meeting of Stockholders, or by the filing of a later dated Revocable Proxy prior to a vote being taken on a particular proposal at the Annual Meeting.

The Stockholder acknowledges receipt from the Company prior to the execution of this Revocable Proxy of notice of the Annual Meeting, a proxy statement dated January 05, 2011 and audited financial statements.

PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS PROXY CARD PROMPTLY IN THE ENCLOSED POSTAGE-PAID ENVELOPE OR PROVIDE YOUR INSTRUCTIONS TO VOTE VIA THE INTERNET OR BY TELEPHONE.

(Continued, and to be marked, dated and signed, on the other side)

FOLD AND DETACH HERE


PROVIDENT NEW YORK BANCORP - ANNUAL MEETING, FEBRUARY 17, 2011

YOUR VOTE IS IMPORTANT!

Annual Meeting Materials are available on-line at: http://www.cfpproxy.com/5553

You can vote in one of three ways:

1.
Call toll free 1-866-814-2809 on a Touch-Tone Phone. There is NO CHARGE to you for this call.

or

2.
Via the Internet at https://www.proxyvotenow.com/pbny and follow the instructions.

or

3.
Mark, sign and date your proxy card and return it promptly in the enclosed envelope.
 
PLEASE SEE REVERSE SIDE FOR VOTING INSTRUCTIONS

 
 

 
 
x
PLEASE MARK VOTES AS IN THIS EXAMPLE
REVOCABLE
PROXY PROVIDENT NEW YORK BANCORP
 
Annual Meeting of Stockholders
FEBRUARY 17, 2011

1.
Election of four Directors for a three-year term;
 
 
For
o
 
Withold
o
For All
Except
o
   
2.
Approval, by non-binding vote, on the compensation of the Named Executive Officers (Say-on-Pay);
For
o
Against
o
Abstain
o
 
(01)   Dennis L. Coyle
(02)   Victoria Kossover
(03)   Burt Steinberg
(04)   George Strayton
         
3.
Recommendation, by non-binding vote, on the frequency of executive compensation votes (Say-on-Pay); and
One
Year
o
Two
Years
o
Three
Years
o
 
Abstain
o
instruction: To withhold authority to vote for any nominee(s), mark "For All Except" and write that nominee(s') name(s) or number(s) in the space provided below.
   
4.
Ratification of the appointment of Crowe Horwath LLP as the independent registered public accounting firm for the fiscal year ending September 30, 2011; and
For
o
Against
o
Abstain
o
             
The transaction of such other business as may properly come before the Annual Meeting or any adjournment thereof.
 
The Board of Directors recommends a vote "FOR" each of the listed proposals.
 
             
Mark here if you plan to attend the meeting
o
             
Mark here for address change and note change
o
               
               
               
               
Please be sure to date and sign this proxy card in the box below.
Date
   
Please sign exactly as your name appears on this proxy. When signing as attorney, executor, admin­istrator, trustee or guardian, please give your full title.
       
 
Sign above
Co-holder (if any) sign above
     
 
IF YOU WISH TO PROVIDE YOUR INSTRUCTIONS TO VOTE BY TELEPHONE OR INTERNET, PLEASE READ THE INSTRUCTIONS BELOW
 
 


 
FOLD AND DETACH HERE IF YOU ARE VOTING BY MAIL
 

PROXY VOTING INSTRUCTIONS

Stockholders of record have three ways to vote:
1.
By Mail; or
2.
By Telephone (using a Touch-Tone Phone); or
3.
By Internet.
A telephone or Internet vote authorizes the named proxies to vote your shares in the same manner as if you marked, signed, dated and returned this proxy. Please note telephone and Internet votes must be cast prior to 3 a.m., February 17, 2011. It is not necessary to return this proxy if you vote by telephone or Internet.

Vote by Telephone
Call Toil-Free on a Touch-Tone Phone anytime prior to
3 a.m., February 11, 2011:
1-866-814-2809
 
Vote by Internet
anytime prior to
3 a.m., February 11, 2011 go to
https://www.proxyvotenow.com/pbny

Please note that the last vote received, whether by telephone, Internet or by mail, will be the vote counted.

ON-LINE ANNUAL MEETING MATERIALS:
 
http://www.cfpproxy.com/5553
 
Your vote is important!
 
 

 
 CONFIDENTIAL
ESOP VOTE AUTHORIZATION

Provident New York Bancorp

ANNUAL MEETING OF STOCKHOLDERS
FEBRUARY 17, 2011
11:00 A.M. LOCAL TIME

The stockholder, a participant or beneficiary in the Provident Bank Employee Stock Ownership Plan (the "ESOP"), hereby directs GreatBanc Trust Company, as Trustee of the ESOP, to vote, as designated below, all the shares of Common Stock of Provident New York Bancorp allocable to the account of the undersigned in, the ESOP (the "Account Shares") at the Annual Meeting of Stockholders to be held at the Pearl River Hilton, 500 Veterans Memorial Drive, Pearl River, New York 10965, on Thursday, February 17, 2011 at 11:00 a.m., local time, and at any continuation, postponement or adjournment thereof.

The Trustee is hereby directed to cast all votes to which the undersigned is entitled as provided herein.

If any other business is presented at such meeting, this Confidential ESOP Vote Authorization Form (the "Form") will be voted by the Trustee in its discretion subject to its duties under applicable laws. The Trustee knows of no other business to be presented at the meeting. This Form, when properly executed, will be voted by the Trustee in the manner directed herein, subject to the Trustee's obligations under ERISA. If no voting instructions are marked the Trustee will vote the Account Shares proportionately to the vote of other allocated shares in the ESOP for which it receives timely voting instructions, as described in the Confidential ESOP Voting Instruction Letter accompanying this Form.

PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS PROXY CARD PROMPTLY IN THE ENCLOSED POSTAGE-PAID ENVELOPE OR PROVIDE YOUR INSTRUCTIONS TO VOTE VIA THE INTERNET OR BY TELEPHONE.

(Continued, and to be marked, dated and signed, on the other side)

FOLD AND DETACH HERE


PROVIDENT NEW YORK BANCORP - ANNUAL MEETING, FEBRUARY 17, 2011

YOUR VOTE IS IMPORTANT!

Annual Meeting Materials are available on-line at:

http://www.cfpproxy.com/5553

You can vote in one of three ways:

1.
Call toll free 1-866-814-2809 on a Touch-Tone Phone. There is NO CHARGE to you for this call.

or

2.
Via the Internet at https://www.proxyvotenow.com/pbny and follow the instructions.

or

3.
Mark, sign and date your proxy card and return it promptly in the enclosed envelope.

PLEASE SEE REVERSE SIDE FOR VOTING INSTRUCTIONS

 
 

 
 
x
PLEASE MARK VOTES AS IN THIS EXAMPLE
PROVIDENT NEW YORK BANCORP
Annual Meeting of Stockholders
FEBRUARY 17, 2011

1.
Election of four Directors for a three-year term;
 
 
For
o
 
Withold
o
For All
Except
o
 
 
E
 
2.
Approval, by non-binding vote, on the compensation of the Named Executive Officers (Say-on-Pay);
For
o
Against
o
Abstain
o
 
(01)   Dennis L. Coyle
(02)   Victoria Kossover
(03)   Burt Steinberg
(04)   George Strayton
       
 
S
 
3.
Recommendation, by non-binding vote, on the  frequency of executive compensation votes (Say-on-Pay); and
One
Year
o
Two
Years
o
Three
Years
o
 
Abstain
o
instruction: To withhold authority to vote for any nominee(s), mark "For All Except" and write that nominee(s') name(s) or number(s) in the space provided below.
 
 
O
 
4.
Ratification of the appointment of Crowe Horwath LLP as the independent registered public accounting firm for the fiscal year ending September 30, 2011; and
For
o
Against
o
Abstain
o
           
 
P
 
           
             
THIS CONFIDENTIAL ESOP VOTE AUTHORIZATION FORM IS DISTRIBUTED ON BEHALF OF THE TRUSTEE OF THE ESOP.
 
The Trustee of the ESOP is hereby authorized to vote each participant's Account Shares under the ESOP as indicated above. You will not be entitled to vote your Account Shares In person at the Annual Meeting. II we do not receive your Confidential ESOP Vote Authorization Form (the "Form") by February 11, 2011, or you sign your Form without indicating specific instructions, the Trustee will vote your Account Shares in proportion to the manner in which other participants have timely voted their Account Shares as described in the Confidential ESOP Voting Instruction Letter, subject to the determination that such a vote is for the exclusive benefit of ESOP participants and beneficiaries and in a accordance with the requirements of ERISA. Voting Instructions will be confidential.
 
We encourage all ESOP participants to exercise their right to vote their Account Shares by returning their Forms promptly. If you decide to change your voting instructions alter you have submitted your Form, you must obtain a new Form. If you have questions concerning the voles to be taken at the Annual Meeting, or concerning the procedure for completing and returning this Form, please contact Patrick DeCraene, who is a Vice President of the Trustee, at GreatBanc Trust Company, 801 Warrenville Road Suite 500, Lisle, IL 60532, telephone (630) 810-4500 and fax (630) 810-4501. Telephone calls or other communications with Mr. DeCraene will be kept confidential.
Please be sure to date and sign this authorization in the box below.
Date
     
     
The above signed acknowledges receipt from the Company prior to the execution of this Form of The Confidential ESOP Vote Authorization Form, notice of the Annual Meeting, a proxy statement dated January 5, 2011 and annual report for the most recently completed fiscal year.
 
Sign above
           

IF YOU WISH TO PROVIDE YOUR INSTRUCTIONS TO VOTE BY TELEPHONE OR INTERNET, PLEASE READ THE INSTRUCTIONS BELOW
 


 
FOLD AND DETACH HERE IF YOU ARE VOTING BY MAIL
 

PROXY VOTING INSTRUCTIONS

Participants have three ways to instruct the Trustee:

1.
By Mail; or
2.
By Telephone (using a Touch-Tone Phone); or
3.
By Internet.
A telephone or Internet vote authorizes the Trustee to vote your shares in the same manner as if you marked, signed, dated and returned this authorization. Please note telephone and Internet votes must be cast by February 11, 2011. It is not necessary to return this card it you vote by telephone or Internet.

Vote by Telephone
Call Toil-Free on a Touch-Tone Phone anytime prior to 3 a.m., February 11, 2011:
1-866-814-2809
 
Vote by Internet
anytime prior to
3 a.m., February 11, 2011 go to
https://www.proxyvotenow.com/pbny

Please note that the last vote received, whether by telephone, Internet or by mail, will be the vote counted.

ON-LINE ANNUAL MEETING MATERIALS:
 
http://www.cfpproxy.com/5553

Your vote is important!

 
 

 

CONFIDENTIAL
401(K) PLAN VOTE AUTHORIZATION
Provident New York Bancorp
ANNUAL MEETING OF STOCKHOLDERS
FEBRUARY 17, 2011
11:00 A.M. LOCAL TIME

I understand that my proportionate interest in the Employer Stock Fund is stated herein. I understand that I have the right to direct Principal Trust Company, as the Trustee under the 401(k) Plan, to vote my proportionate interest in said fund. I have been advised that my voting instructions are solicited on behalf of the Trustee, of the Provident Bank 401(k) Plan for the Annual Meeting of Stockholders to be held at the Pearl River Hilton, 500 Veterans Memorial Drive, Pearl River, New York 10965, at 11:00 AM local time on February 17, 2011, and at any continuation, adjournment or postponement thereof.

I hereby direct the Trustee to vote my shares as provided herein.

If any other business is presented at such meeting, this Confidential 401{k) Plan Vote Authorization Form (the "Form") will be voted by the Trustee in its discretion subject to its duties under applicable laws. At the present time, the Trustee knows of no other business to be presented at the meeting. This Form when properly executed will be voted by the Trustee, in the manner directed herein, subject to the Trustee's obligations under ERISA. If no voting instructions are marked the Trustee will vote your proportionate interest in the Employer Stock Fund proportionately to the vote of other interests in the Employer Stock Fund for which (he Trustee receives timely voting instructions as described in the Confidential 401(k) Plan Voting Instruction Letter accompanying this Form.

PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS PROXY CARD PROMPTLY IN THE ENCLOSED POSTAGE-PAID ENVELOPE OR PROVIDE YOUR INSTRUCTIONS TO VOTE VIA THE INTERNET OR BY TELEPHONE.

(Continued, and to be marked, dated and signed, on the other side)

FOLD AND DETACH HERE


PROVIDENT NEW YORK BANCORP - ANNUAL MEETING, FEBRUARY 17, 2011

YOUR VOTE IS IMPORTANT!

Annual Meeting Materials are available on-line at:

http://www.cfpproxy.com/5553

You can vote in one of three ways:

1.
Call toll free 1-866-814-2809 on a Touch-Tone Phone. There is NO CHARGE to you for this call.

or

2.
Via the Internet at https://www.proxyvotenow.com/pbny and follow the instructions.

or

3.
Mark, sign and date your proxy card and return it promptly in the enclosed envelope.

PLEASE SEE REVERSE SIDE FOR VOTING INSTRUCTIONS

 
 

 
 
x
PLEASE MARK VOTES AS IN THIS EXAMPLE
PROVIDENT NEW YORK BANCORP
Annual Meeting of Stockholders
FEBRUARY 17, 2011

1.
Election of four Directors for a three-year term;
 
 
For
o
 
Withold
o
For All
Except
o
 
 
4
 
2.
Approval, by non-binding vole, on the compensation of the Named Executive Officers (Say-on-Pay);
For
o
Against
o
Abstain
o
 
(01)   Dennis L. Coyle
(02)   Victoria Kossover
(03)   Burt Steinberg
(04)   George Strayton
       
 
0
 
3.
Recommendation, by non-binding vote, on the frequency of executive compensation votes (Say-on-Pay); and
One
Year
o
Two
Years
o
Three
Years
o
 
Abstain
o
instruction: To withhold authority to vote for any nominee(s), mark "For All Except" and write that nominee(s') name(s) or number(s) in the space provided below.
 
 
1
 
4.
Ratification of the appointment of Crowe Horwath LLP as the independent registered public accounting firm for the fiscal year ending September 30, 2011; and
For
o
Against
o
Abstain
o
           
 
(k)
 
           
             
THIS CONFIDENTIAL 401(k) PLAN VOTE AUTHORIZATION FORM IS DISTRIBUTED ON BEHALF OF THE TRUSTEE OF THIS 401(k) PLAN.
 
The Trustee of the 401(k) Plan is hereby authorized to vote each participant's proportionate interest in the Employer Stock Fund as indicated above. You are not entitled to vote shares in person at the Annual Meeting. II we do not receive this Confidential 401(k) Plan Vote Authorization Form (the "Form") by February 11, 2011, or you sign this Form without indicating specific instructions, the Trustee will vote shares representing your proportionate interest in the Employer Stock Fund, in proportion to the manner in which other participants have timely voted their interests as described in the Confidential 401(k) Plan Voting Instruction Letter, subject to the determination that such a vote is lor the exclusive benefit of plan participants and beneficiaries and in accordance with the requirements of ERISA. Voting instructions will be confidential.
 
We encourage all 401(k) Plan participants to exercise their right to vote their interest in the Employer Stock Fund by returning their Forms promptly. II you decide to change your voting instructions after you have submitted this Form, you must obtain a new Form.
 
Questions or comments concerning the voles to be taken at the Annua) Meeting, or concerning the procedure for completing and returning the Form, are directed to Ann Goas at (845) 369-8470, or email her at goasa@pbcpny.com. Telephone calls or other communications with Ms. Goas will be kept confidential.
Please be sure to date and sign this authorization in the box below.
Date
     
     
The above signed acknowledges receipt prior to the execution of this Form of the Confidential 401(k) Plan Vote Authorization Form, notice of the Annual Meeting, a proxy statement dated January 5, 2011 and annual report for the most recently completed fiscal year.
 
Sign above
           

IF YOU WISH TO PROVIDE YOUR INSTRUCTIONS TO VOTE BY TELEPHONE OR INTERNET, PLEASE READ THE INSTRUCTIONS BELOW
 
 
 

 
 
FOLD AND DETACH HERE IF YOU ARE VOTING BY MAIL
 

PROXY VOTING INSTRUCTIONS

Participants have three ways to instruct the Trustee:

1.
By Mail; or
2.
By Telephone (using a Touch-Tone Phone); or
3.
By Internet.
A telephone or Internet vote authorizes the Trustee to vote your shares in the same manner as if you marked, signed, dated and returned this authorization. Please note telephone and Internet votes must be cast by February 11, 2011. It is not necessary to return this card it you vote by telephone or Internet.

Vote by Telephone
Call Toil-Free on a Touch-Tone Phone anytime prior to
3 a.m., February 11, 2011:
1-866-814-2809
 
Vote by Internet
anytime prior to
3 a.m., February 11, 2011 go to
https://www.proxyvotenow.com/pbny

Please note that the last vote received, whether by telephone, Internet or by mail, will be the vote counted.

ON-LINE ANNUAL MEETING MATERIALS:
 
http://www.cfpproxy.com/5553

Your vote is important!