DEF 14A 1 d680774ddef14a.htm DEFINITIVE PROXY STATEMENT Definitive Proxy Statement
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SCHEDULE 14A

(Rule 14a-101)

INFORMATION REQUIRED IN PROXY STATEMENT

SCHEDULE 14A INFORMATION

Proxy Statement Pursuant to Section 14(a) of the Securities

Exchange Act of 1934

Filed by the Registrant   þ

Filed by a Party other than the Registrant   ¨

Check the appropriate box;

 

¨ Preliminary Proxy Statement

 

x Definitive Proxy Statement

 

¨ Definitive Additional Materials

 

¨ Soliciting Material Pursuant to Rule 14a-12

 

¨ Confidential, for the Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

Exelis Inc.

(Name of Registrant as Specified In Its Charter)

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

Payment of Filing Fee (Check the appropriate box):

 

þ No fee required.

 

¨ Fee computed on table below per Exchange Act Rules 14a-6(i) (1) and 0-11.

 

  (1) Title of each class of securities to which transaction applies:

 

  (2) Aggregate number of securities to which transaction applies:

 

  (3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined):

 

  (4) Proposed maximum aggregate value of transaction:

 

  (5) Total fee paid:

 

¨ Fee paid previously with preliminary materials.

 

¨ Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.

 

  (1) Amount Previously Paid:

 

  (2) Form, Schedule or Registration Statement No.:

 

  (3) Filing Party:

 

  (4) Date Filed:


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LOGO


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March 26, 2014

Exelis Inc.

1650 Tysons Blvd.

Suite 1700

McLean, VA 22102

Dear Fellow Shareholders:

Enclosed are the Notice of Annual Meeting and Proxy Statement for the Exelis Inc. 2014 Annual Meeting of Shareholders. This year’s meeting is intended to address only the business included on the agenda. Details of the business to be conducted at the Annual Meeting are given in the accompanying Notice of Annual Meeting and Proxy Statement which provides information required by applicable laws and regulations.

Your vote is important and we encourage you to vote whether you are a registered owner or a beneficial owner. In accordance with U.S. Securities and Exchange Commission rules, we are using the Internet as our primary means of furnishing proxy materials to shareholders. Because we are using the Internet, most shareholders will not receive paper copies of our proxy materials. We will instead send these shareholders a notice with instructions for accessing the proxy materials and voting via the Internet. This notice also provides information on how shareholders may obtain paper copies of our proxy materials if they so choose. We believe use of the Internet makes the proxy distribution process more efficient, less costly and helps in conserving natural resources.

If you are the registered owner of Exelis common stock, you may vote your shares by making a toll-free telephone call or using the Internet. Details of these voting options are explained in the Proxy Statement. If you choose to receive paper copies of our proxy materials, you can vote by completing and returning the enclosed proxy card by mail as soon as possible.

If you are a beneficial owner and someone else, such as your bank, broker or trustee is the owner of record, the owner of record will communicate with you about how to vote your shares.

Whether or not you plan to attend the Annual Meeting, please vote as soon as possible. If you are a registered owner of Exelis common stock and do not plan to vote in person at the Annual Meeting, you may vote via the Internet, by telephone or, if you receive a paper proxy card in the mail, by mailing the completed proxy card. Voting by any of these methods will ensure your representation at the Annual Meeting.

Sincerely,

 

LOGO

David F. Melcher

Chief Executive Officer and President

 

LOGO

Ralph F. Hake

Chairman of the Board of Directors


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March 26, 2014

NOTICE OF 2014 Annual Meeting

 

Time:

8:00 a.m. Eastern Time, on Wednesday, May 7, 2014

 

Place:

Exelis Headquarters, 1650 Tysons Boulevard, Suite 1700, McLean, VA 22102

 

Items of Business:

1.   To elect three Class III Directors as members of the Board of Directors for a three year term, each as named in the attached Proxy Statement.

 

  2.   To ratify the appointment of Deloitte & Touche LLP as the Exelis Inc. Independent Registered Public Accounting Firm for 2014.

 

  3.   To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to declassify the Board of Directors starting in 2015.

 

  4.   To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to allow shareholders to call a Special Meeting.

 

  5.   To approve, on an advisory basis, the compensation paid to our named executive officers, as described herein.

 

  6.   To transact such other business as may properly come before the meeting.

 

Who May Vote:

You can vote if you were a shareholder at the close of business on March 14, 2014, the record date.

 

Annual Report to Shareholders and Annual Report on Form 10-K:

Copies of our Annual Report to Shareholders and 2013 Annual Report on Form 10-K are provided to shareholders.

 

Mailing or Availability Date:

Beginning on or about March 26, 2014, this Notice of Annual Meeting and the 2014 Proxy Statement are being mailed or made available, as the case may be, to shareholders of record on March 14, 2014.

 

About Proxy Voting:

Your vote is important. Proxy voting permits shareholders unable to attend the Annual Meeting to vote their shares through a proxy. By appointing a proxy, your shares will be represented and voted in accordance with your instructions. If you do not provide instructions on how to vote, the proxies will vote as recommended by the Board of Directors. Most shareholders will not receive paper copies of our proxy materials and can vote their shares by following the Internet voting instructions provided on the Notice of Internet Availability of Proxy Materials. If you are a registered owner and requested a paper copy of the proxy materials you can vote your shares by completing and returning your proxy card or by following the Internet or telephone voting instructions provided on the proxy card. Beneficial owners who received or requested a paper copy of the proxy materials may vote their shares by completing and returning their voting instruction form or by following the Internet or telephone voting instructions provided on the voting instruction form. You can change your voting instructions or revoke your proxy at any time prior to the Annual Meeting by following the instructions on page 7 of this proxy and on the proxy card.


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  This communication presents only an overview of the more complete proxy materials that are available to you on the Internet. We encourage you to access and review all of the important information contained in the proxy materials before voting.

 

  Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to be held on Wednesday, May 7, 2014 at 8:00 a.m. at Exelis Headquarters, 1650 Tysons Boulevard, Suite 1700, McLean, VA 22102. The Company’s 2014 Proxy Statement, 2013 Annual Report on Form 10-K and Annual Report to Shareholders are available online at www.proxyvote.com

 

  If you want to receive a paper or email copy of these documents, you must request a copy. There is no charge to you for requesting a copy. Please make your request for a copy as instructed below on or before April 23, 2014 to facilitate timely delivery.

By order of the Board of Directors,

 

LOGO
Ann D. Davidson
Senior Vice President,
Chief Legal Officer and Corporate Secretary


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Table of Contents    Page  

Exelis Quick Facts

     2   

Information about the Proxy Statement and Voting

     6   

Share Ownership Guidelines

     11   

Stock Ownership of Directors and Executive Officers

     11   

Security Ownership of Certain Beneficial Owners

     13   

Section 16(a) Beneficial Ownership Reporting Compliance

     13   

Proposals to be Voted on at the 2014 Annual Meeting

     13   

1. To elect three Class III Director Nominees

     14   

2. To ratify Appointment of the Independent Registered Public Accounting Firm for 2014

     20   

3. To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to declassify the Board of Directors starting in 2015

     22   

4. To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to allow shareholders to call a Special Meeting

     23   

5. To approve, on an advisory basis, the compensation paid to our named executive officers, as described herein

     24   

Information about the Board of Directors

     26   

       Structure of the Board of Directors

     26   

      Director Independence

     26   

       Responsibilities of the Board of Directors

     27   

      Governance Principles

     27   

      Leadership Structure

     28   

       Communication with the Board of Directors

     28   

       Board and Committee Roles in Risk Oversight

     28   

       Director Selection, Composition and Diversity

     28   

       Non-management Director Compensation

     29   

      Director Expenses

     32   

       Indemnification and Insurance

     32   

       Policies for Approving Related Person Transactions

     32   

Code of Conduct

     33   

Committees of the Board of Directors

     33   

Report of the Audit Committee

     39   

Compensation Committee Report

     41   

Compensation Discussion and Analysis

     42   

Business Risk and Compensation

     61   

Summary Compensation Table

     62   

All Other Compensation Table

     63   

Grants of Plan-Based Awards

     64   

Special Compensation Arrangements for Mr. Melcher

     65   

Outstanding Equity Awards at Fiscal Year-End

     67   

Option Exercises and Stock Vested

     70   

Pension Benefits

     73   

Nonqualified Deferred Compensation

     76   

Potential Post-Employment Compensation Payments on Termination at Fiscal Year End

     81   

       Potential Post-Employment Compensation — Mr. Melcher

     81   

       Potential Post-Employment Compensation — Mr. Milligan

     81   

       Potential Post-Employment Compensation — Ms. Davidson

     81   

       Potential Post-Employment Compensation — Mr. Young

     81   

       Potential Post-Employment Compensation — Mr. Procopio

     81   

Annex 1

     A-1   

Annex 2

     A-1   

Annex 3

     A-4   

Annex 4

     A-4   

 

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Exelis Quick Facts

 

Annual Meeting Information

 

Date: May 7, 2014

 

Time: 8:00 a.m.

 

Location: 1650 Tysons Boulevard, Suite 1700, McLean, VA 22102

 

Record Date: March 14, 2014

 

Transfer Agent: Computershare

 

Corporate Headquarters: 1650 Tysons Boulevard, Suite 1700, McLean, VA 22102

 

Corporate Website: www.exelisinc.com

 

Investor Relations Website:

http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-irhome

 

Annual Report on Form 10-K:

http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-sec#9298308

 

Annual Report to Shareholders:

http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-reportsannual

 

Code of Conduct:

http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-govhighlights

 

Annual Meeting Agenda Items to be voted on:

 

1. To elect Class III Directors:

 

      Paul J. Kern

      Mark L. Reuss

      Billie I. Williamson

 

2. To ratify the appointment of Deloitte & Touche as the Company’s Independent Registered Public Accounting Firm for 2014.

 

3. To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to declassify the Board of Directors starting in 2015.

 

4. To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to allow shareholders to call a Special Meeting.

 

5. To approve, on an advisory basis, the compensation paid to our named executive officers, as described in the 2014 Proxy Statement.

  Management
Recommendation

 

FOR EACH

CLASS III

DIRECTOR

 

 

 

 

FOR

 

 

 

 

FOR

 

 

 

 

 

FOR

 

 

 

FOR

Directors Standing for Election   Independent   Committee Assignment      

Paul J. Kern

  yes   Compensation and Personnel Committee, Chair; Nominating and Governance Committee     

Mark L. Reuss

  yes   Compensation and Personnel Committee     

Billie I. Williamson

  yes   Audit Committee, Audit Committee Financial Expert; Nominating and Governance Committee     
          
     
Board and Committee Information      Director Compensation Information

      Board Meetings in 2013 - 5

      Committee Meetings in 2013

 

¡        Compensation and Personnel - 6

 

¡        Nominating and Governance - 5

 

¡        Audit - 9

 

Independent Non-Executive Chair:

Ralph F. Hake

    

Director Share Ownership Guidelines

¡         5X the Annual Retainer Amount

Director Compensation:

      Retainer - $100,000

      Restricted Stock Units - $90,000

      Audit Committee Chair - Additional Compensation: $15,000 Retainer

      Non-Executive Chair Additional Compensation: $62,500 Retainer and $62,500 Restricted Stock Units

        
   

Board Size following the 2014 Annual Meeting of Shareholders: 9 Directors

    

 

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Key Governance Policies:

    

      Independent Chairman of the Board

      Committees 100% Independent

¡        Audit

¡        Compensation and Personnel

¡         Nominating and Governance

      Majority Vote Standard in Uncontested Elections

      Limited Perquisites

      No tax gross-ups in change of control

  

      Policy Against Hedging or Speculating in Company Stock

      Share Ownership Guidelines for Directors and Officers

      Clawback Policy

      Compensation Tied to Performance

      Annual Say-on-Pay Vote

      

We do:

      Use an independent compensation consultant

      Pay for performance

      Have strong share ownership guidelines

      Mitigate risk through oversight, controls and appropriate incentives in our balanced compensation programs

      Have change of control provisions that only trigger upon consummation of the change of control transaction

  

We do not:

      Pay dividend equivalents on RSU awards unless and until the RSUs vest

      Reprice stock options

      Include equity awards in pension calculations

      Provide tax gross ups for any perquisites or in connection with payments made in the event of change of control

      Have directors or executive officers who have pledged shares

 

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2013 Say on Pay: Approximately 93% of Shareholders Approved Exelis Executive Compensation on an advisory basis at the May 2013 Annual Meeting.

Full Year 2013 Exelis Pay for Performance

Cash-Based Incentives

 

Pay Component   Performance During 2013   Actual/Projected Payout
2013 Annual Incentive Plan (AIP)  

      EPS = $1.55 (versus target of $1.50)

      Revenue = $4.81 billion (versus target of $5.05 billion)

      Operating Cash Flow = $587 million (versus target of $508 million)

      Return on Invested Capital = 16% (versus > 15% target)

  Actual bonus = 121.5% of target
Total Shareholder Return (TSR) Cash Award  

Exelis TSR from 1/1/12 through 12/31/13:

      92nd percentile of S&P 1500 Aerospace/Defense Index

      Second within the concentrated peer group

  2012-2014 TSR Award projected payout is 200% of target based on TSR to date relative to peer groups.
 

Exelis TSR from 1/1/13 through 12/31/13:

      63rd percentile of S&P 1500 Aerospace/Defense Index

      Third within the concentrated peer group

  2013-2015 TSR Award projected payout is 150.8% of target based on TSR to date relative to peer groups.
CEO Compensation Tied to Performance: 84.9%
CEO Share Ownership Guidelines: 5X Base Salary   Stock Options Granted — 829,016
Base Salary — $930,000   Restricted Stock Units Granted — 108,011
Annual Incentive Bonus — $1,242,900   TSR $1,200,000 Target Award

 

Executive Compensation Program Design Highlights

Our executive compensation program is designed to achieve the following key objectives:

 

    align executive and shareholder interests by providing incentives linked to earnings per share performance, revenue, free cash flow, return on invested capital; TSR relative to two different Aerospace / Defense industry peer groups;

 

    achieve long-term shareholder value creation without undue business risk;

 

    create a clear link between an executive’s compensation and his or her individual contribution and performance;

 

    attract and retain the most creative and talented industry leaders, recognizing the extremely competitive nature of the defense industry in which we operate; and

 

    maintain compensation programs and practices that are competitive with and comparable to the compensation programs and practices of peer companies in the Aerospace and Defense industries and other comparable companies.

 

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Key Executive Compensation Decisions in 2013

TSR goals used in our TSR awards were based equally on performance compared to the following two reference groups, so that our performance would be measured relative to performance of other companies in the Aerospace and Defense industries:

 

  ¡    A concentrated peer group of 7 companies, including Exelis. (SAIC, Inc. was removed from the concentrated peer group due to its September 2013 spin-off of its technical, engineering and enterprise information technology businesses) and the
  ¡    S&P 1500 Aerospace/Defense Index

Long-term incentive awards consisted of 40% non-qualified stock options, 30% restricted stock units and 30% TSR awards to align with long-term value creation.

 

Independent Registered Public Accounting Firm: We ask that our shareholders ratify the appointment of Deloitte & Touche as our independent registered public accounting firm for fiscal 2014.

Below is summary information about Deloitte & Touche fees for services during fiscal years 2013 and 2012:

 

                                          Fiscal Year Ended                        
      2013     2012

Audit Fees(1)

   $        3,477,500   $        4,500,000

Audit-Related Fees(2)

   $        1,682,569   $        2,085,212

Tax Fees(3)

   $        1,253,915     $ 568,429

All Other Fees(4)

     —       —  

Total

   $        6,413,984   $        7,153,641
  (1) Fees for audit services billed in 2013 and 2012 consisted of:
    Audit of the Company’s annual consolidated financial statements;
    Audit of the internal controls pursuant to Section 404 of the Sarbanes-Oxley Act of 2002 for the year ended December 31, 2013;
    Reviews of the Company’s quarterly financial statements; and
  (2) Audit-related fees reflect fees for services that are related to the performance of the audit or review of the Company’s financial statements including the support of business acquisition and divestiture activities and audits of employee benefit plans. Fees incurred in 2012 and 2013 include fees associated with the stand-alone audit of one of our subsidiaries.
  (3) Fees for tax services consisted of tax compliance and tax planning.
  (4) No other fees were billed in 2013 or 2012.

 

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2014 Proxy Statement

Introduction

Your vote is very important. For this reason, the Board of Directors of Exelis Inc. (“Exelis” or the “Company”) is requesting that you allow your common stock to be represented at the annual meeting by the proxies named on the proxy card. This statement is being sent or made available to you in connection with this request and has been prepared for the Board by our management.

 

Separation from ITT Corporation:

On October 31, 2011 (the “Distribution Date”), Exelis Inc. became an independent, publicly traded company (the “Separation” or “Spin-Off”) as a result of ITT Corporation’s (“ITT”) distribution of its shares of Exelis to ITT shareholders. On the Distribution Date, ITT shareholders of record as of the close of business on October 17, 2011 (the “Distribution Record Date”) were entitled to receive one share of Exelis common stock and one share of Xylem Inc. (“Xylem”) common stock for every share of ITT common stock held as of the Distribution Record Date (the “Distribution”). The Exelis 2014 Proxy Statement provides information related to Exelis’ second full year as an independent, publicly traded company. References to ITT are included only as needed to explain necessary historical information.

Information about the Proxy Statement and Voting

 

Why did I receive these proxy materials?

Beginning on or about March 26, 2014, this Proxy Statement is being mailed or made available, as the case may be, to shareholders who were Exelis shareholders as of the March 14, 2014 record date (the “Record Date”), as part of the Board of Directors’ solicitation of proxies for the Exelis 2014 Annual Meeting and any postponements or adjournments thereof. This Proxy Statement, the Annual Report to Shareholders, and the 2013 Annual Report on Form 10-K (which have been furnished to shareholders eligible to vote at the 2014 Annual Meeting) contain information that the Board of Directors believes offers an informed view of Exelis and meets the regulations of the SEC for proxy solicitations.

 

Who is entitled to vote?

You can vote if you owned shares of the Company’s common stock as of the close of business on the Record Date.

 

What items of business will I be voting on?

You are voting on the following items of business, which are described on pages 13 to 25:

 

1. To elect three Class III Directors as members of the Board of Directors for a three-year term, each as named in the attached Proxy Statement.

 

2. Tor ratify the appointment of Deloitte & Touche LLP (“Deloitte”) as the Company’s Independent Registered Public Accounting Firm for 2014.

 

3. To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to declassify the Board of Directors starting in 2015.

 

4. To vote on a proposal to amend the Exelis Amended and Restated Articles of Incorporation to allow shareholders to call a Special Meeting.

 

5. To approve, on an advisory basis, the compensation paid to our named executive officers (also referred to as “NEOs”), as described herein.

 

6. To transact such other business as may properly come before the meeting.

 

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How do I vote?

If you are a registered owner, you can either vote in person at the Annual Meeting or by proxy, whether or not you attend the Annual Meeting. If you are a beneficial owner, you may vote by submitting voting instructions to your bank, broker, trustee or other nominee. If you are a beneficial owner and your shares are held in a bank or brokerage account, you will need to obtain a proxy, executed in your favor, from your bank or broker to be able to vote in person at the Annual Meeting. If you are a beneficial owner and your shares are held through any of the Exelis savings plans for salaried or hourly employees, your shares held in the Exelis savings plans cannot be voted in person at the Annual Meeting.

 

What are the proxy voting procedures?

If you vote by proxy, you can vote by following the voting procedures on the proxy card. You may vote:

 

  By the Internet,

 

  By Telephone, if calling from the United States, or

 

  By Mail.

 

Why does the Board solicit proxies from shareholders?

Since it is impractical for all shareholders to attend the Annual Meeting and vote in person, the Board of Directors recommends that you appoint the three people named on the accompanying proxy card to act as your proxies at the 2014 Annual Meeting.

 

How do the proxies vote?

The proxies vote your shares in accordance with your voting instructions. If you appoint the proxies but do not provide voting instructions, they will vote as recommended by the Board of Directors, except as discussed below under “What is a broker non-vote”. If any other matters not described in this Proxy Statement are properly brought before the meeting for a vote, the proxies will use their discretion in deciding how to vote on those matters.

 

How many votes do I have?

You have one vote for every share of Exelis common stock that you owned on the Record Date.

 

How does the Board of Directors recommend that I vote on the proposals?

The Board of Directors recommends a vote FOR the election of each of the Class III Director nominees of the Board of Directors (Item 1), FOR the ratification of the appointment of Deloitte as the Exelis Independent Registered Public Accounting Firm for 2014 (Item 2), FOR the proposal to declassify the Board of Directors starting in 2015 (Item 3), FOR the proposal to allow shareholders to call a Special Meeting (Item 4) and FOR the advisory approval of the compensation of our named executive officers (Item 5).

 

What if I change my mind?

You can revoke your proxy at any time before it is exercised by mailing a new proxy card with a later date or casting a new vote by the Internet or telephone, as applicable. You can also send a written revocation to the Corporate Secretary at the Exelis Corporate Headquarters address listed on page 2 of the Proxy Statement. If you come to the Annual Meeting, you can ask that the proxy you submitted earlier not be used.

 

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What is a “broker-non vote”?

The NYSE has rules that govern brokers who have record ownership of listed company stock held in brokerage accounts for their clients who beneficially own the shares. Under these rules, brokers who do not receive voting instructions from their clients have the discretion to vote uninstructed shares on certain matters (“discretionary matters”) but do not have discretion to vote uninstructed shares as to certain other matters (“non-discretionary matters”). A broker may return a proxy card on behalf of a beneficial owner from whom the broker has not received instructions that casts a vote with regard to discretionary matters but expressly states that the broker is not voting as to non-discretionary matters. The broker’s inability to vote with respect to the non-discretionary matters to which the broker has not received instructions from the beneficial owner is referred to as a “broker non-vote.” Under current NYSE interpretations, agenda Item 2, the ratification of Deloitte as the Company’s Independent Registered Public Accounting Firm is considered a discretionary item. Your broker does not have discretion to vote your shares held in street name on Items 1, 3, 4 or 5, each of which is considered a non-discretionary item.

Under Indiana law, the law of the state where the Company is incorporated, broker non-votes and abstentions are counted to determine whether there is a quorum present but an abstention or broker non-vote will have no effect on the outcome of the proposals. There are five formal items scheduled to be voted upon at the Annual Meeting as described on pages 13 to 25. As of the date of this Proxy Statement, the Board of Directors is not aware of any business other than as described in this Proxy Statement that will be presented for a vote at the 2014 Annual Meeting.

 

How many votes are required to elect Directors or approve a proposal? How many votes are required for an agenda item to pass?

The Amended and Restated Articles of Incorporation and By-laws provide that in uncontested elections, Directors shall be elected by a majority of the votes cast (that is, the number of votes cast “for” a Director nominee must exceed the number of votes cast “against” that nominee). The By-laws provide that in uncontested elections, any Director nominee who fails to be elected by a majority, but who also is a Director at the time, shall promptly provide a written resignation, as a holdover Director, to the Chairman of the Board or the Corporate Secretary. The Nominating and Governance Committee (or the equivalent committee then in existence) shall promptly consider the resignation and all relevant facts and circumstances concerning any vote and the best interests of the Company and its shareholders. The Board will act on the Nominating and Governance Committee’s recommendation no later than its next regularly scheduled Board meeting or within 90 days after certification of the shareholder vote, whichever is earlier, and the Board will promptly publicly disclose its decision and the reasons for its decision. Further, Items 2 through 4 of the proposed agenda items require that the votes cast in favor of the proposal exceed the votes cast against the proposal. Item 5 is advisory in nature and is non-binding.

 

How many shares of Exelis stock are outstanding?

As of the Record Date, 190,141,571 shares of Exelis common stock were outstanding and entitled to vote at the Annual Meeting.

 

How many holders of Exelis outstanding shares must be present to hold the Annual Meeting?

In order to conduct business at the Annual Meeting it is necessary to have a quorum. The presence in person or by proxy of holders of a majority of the outstanding shares of common stock entitled to vote will constitute a quorum for the transaction of business at the Annual Meeting. In the event of abstentions or broker non-votes, the shares represented will be considered present for quorum purposes.

 

How do I vote?

With respect to agenda Items 1 through 5 you may vote for, against or abstain from voting.

 

What is the difference between a beneficial owner and a registered owner?

If shares you own are held in an Exelis savings plan for salaried or hourly employees, a stock brokerage account, bank or by another holder of record, you are considered the “beneficial owner” because someone else holds the shares on your behalf. If

 

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the shares you own are held in a Morgan Stanley account for restricted stock or restricted stock units or registered in your name directly with Computershare, our transfer agent, you are the registered owner and the “shareholder of record.”

 

How do I vote if I am a participant in Exelis’ savings plans for salaried or hourly employees?

If you participate in any of the Exelis savings plans for salaried or hourly employees, your plan trustee will vote the Exelis shares credited to your savings plan account in accordance with your voting instructions, except as otherwise provided in accordance with the Employee Retirement Income Security Act of 1974 (“ERISA”), as amended. You will receive only one proxy card. Your savings plan shares and any shares you own as the shareholder of record, including ownership through the Exelis Direct Purchase, Sale and Dividend Reinvestment Plan, will be set out separately on the proxy card. The trustee votes the shares on your behalf because you are the beneficial owner, not the shareholder of record, of the savings plan shares. The trustee votes the savings plan shares for which no voting instructions are received (“Undirected Shares”) in the same proportion as the shares for which the trustee receives voting instructions, except as otherwise provided in accordance with ERISA. Under the savings plans, participants are “named fiduciaries” to the extent of their authority to direct the voting of Exelis shares credited to their savings plan accounts and their proportionate share of Undirected Shares. By submitting voting instructions by telephone, the Internet or by signing and returning the voting instruction card, you direct the trustee of the savings plans to vote these shares, in person or by proxy at the Annual Meeting. Exelis salaried or hourly plan participants should mail their confidential voting instruction card to Broadridge Financial Solutions, Inc. (“Broadridge”), acting as tabulation agent, or vote by telephone or Internet. Instructions must be received by Broadridge no later than 11:59 p.m. Eastern Time three days before the Annual Meeting.

 

How many shares are held by participants in the Exelis employee savings plans?

As of the Record Date, Wells Fargo Institutional Retirement and Trust, as the trustee for the employee salaried savings plan, held 6,033,706 shares of Exelis common stock (approximately 3.17% of the outstanding shares) and JP Morgan Chase & Co., as the trustee for the hourly employee savings plans, held 314,957 shares of Exelis common stock (approximately .17% of the outstanding shares).

 

Who counts the votes? Is my vote confidential?

A representative from Broadridge counts the votes. A representative of Broadridge will act as an Inspector of Election for the 2014 Annual Meeting. The Inspector of Election monitors the voting and certifies whether the votes of shareholders are kept in confidence in compliance with the Exelis confidential voting policy.

 

Who pays for the proxy solicitation cost?

Exelis pays the full cost of soliciting proxies from registered owners. Exelis has appointed Okapi Partners LLC to help with the solicitation effort. Exelis will pay Okapi Partners LLC a fee of $10,000 plus reimbursement of expenses, to assist with the solicitation and reimburse brokers, nominees, custodians and other fiduciaries for their costs in sending proxy materials to beneficial owners.

 

Who solicits proxies?

Directors, officers or other regular employees of Exelis may solicit proxies from shareholders in person or by telephone, facsimile transmission or other electronic communication.

 

How can I submit a proposal for the 2015 Annual Meeting?

Rule 14a-8 of the Securities Exchange Act of 1934, or the “Exchange Act,” establishes the eligibility requirements and the procedures that must be followed for a shareholder proposal to be included in a public company’s proxy materials. If you want us to consider including a shareholder proposal in next year’s proxy statement, you must deliver such proposal, in writing, to Ann D. Davidson, our Chief Legal Officer and Corporate Secretary at our principal executive offices on or before

 

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November 26, 2014 and comply with applicable eligibility requirements and procedures. Any other matters proposed to be submitted for consideration at next year’s annual meeting of shareholders (other than a shareholder proposal included in our proxy materials pursuant to Rule 14a-8 of the rules promulgated under the Securities Exchange Act of 1934, as amended) must be given in writing to our Corporate Secretary and received at our principal executive offices not less than 90 days nor more than 120 days prior to the date we first sent or made these proxy materials available to shareholders. Therefore, to be presented at our 2015 Annual Meeting, such a proposal must be received on or after November 26, 2014 but not later than December 26, 2014. The proposal must contain specific information required by our By-laws, which are on file with the Securities and Exchange Commission and may be obtained from our Corporate Secretary upon written request. If a shareholder proposal is received before or after the range of dates specified above, our proxy materials for the next annual meeting of shareholder may confer discretionary authority to vote on such matter without any discussion of the matter in the proxy materials.

 

Can a shareholder nominate Director Candidates?

In accordance with procedures and requirements set forth in our By-laws shareholders may propose nominees for election to the Board of Directors only after providing timely written notice, as set forth in the preceding section. To be timely, notice of Director nomination or any other business for consideration at the shareholders’ meeting must be received by our Corporate Secretary at our principal executive offices no less than 90 days nor more than 120 days prior to the date we released our Proxy Statement to shareholders in connection with last years’ annual meeting. Therefore, to be presented at our 2015 Annual Meeting, such a proposal must be received on or after November 26, 2014 but not later than December 26, 2014. The nomination and notice must meet all other qualifications and requirements of the Company’s Corporate Governance Principles, By-laws and Regulation 14A of the Exchange Act. The nominee will be evaluated by the Nominating and Governance Committee of the Board using the same standards as it uses for all Director nominees. These standards are discussed in further detail below at pages 28 to 29 under “Information about the Board of Directors-Director Selection, Composition, and Diversity.” No one may be nominated for election as a Director after he or she has reached 72 years of age. (You can request a copy of the nomination requirements from the Corporate Secretary of Exelis.)

 

Where can I find the voting results of the Annual Meeting?

We will announce preliminary voting results at the 2014 Annual Meeting and will publish final results in a Current Report on Form 8-K that we expect to file with the SEC within four business days after the 2014 Annual Meeting. If final voting results are not available to us in time to file a Form 8-K with the SEC within four business days after the 2014 Annual Meeting, we intend to file a Form 8-K to disclose preliminary voting results and, within four business days after the final results are known, we will file an additional Form 8-K with the SEC to disclose the final voting results.

 

Householding of Proxy Materials:

SEC rules permit companies and intermediaries such as brokers to satisfy delivery requirements for proxy statements and notices with respect to two or more shareholders sharing the same address by delivering a single proxy statement or a single notice addressed to those shareholders. This process, which is commonly referred to as “householding”, provides cost savings for companies. Some brokers household proxy materials, delivering a single proxy statement or notice to multiple shareholders sharing an address unless contrary instructions have been received from the affected shareholders. Once you have received notice from your broker that they will be sending householding materials to your address, householding will continue until you are notified otherwise or until you revoke your consent. If, at any time, you no longer wish to participate in householding and would prefer to receive a separate proxy statement or notice, please notify your broker. You can request prompt delivery of a copy of the proxy materials by writing to: Corporate Secretary, Exelis Inc., 1650 Tysons Boulevard, Suite 1700, McLean, VA 22102 or by calling 703.790.6300.

We make available, free of charge on our website, all of our filings that are made electronically with the SEC, including Forms 10-K, 10-Q, and 8-K. To access these filings, go to our website (www.exelisinc.com) and click on “SEC Filings” under the “Investors” heading. Copies of our Annual Report on Form 10-K for the year ended December 31, 2013, including financial statements and schedules thereto, filed with the SEC, are also available without charge to shareholders upon written request addressed to: Corporate Secretary, Exelis Inc., 1650 Tysons Boulevard, Suite 1700, McLean, Virginia 22102.

 

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Internet Availability of Proxy Materials:

In accordance with SEC rules, we are using the Internet as our primary means of furnishing proxy materials to shareholders. Because we are using the Internet, most shareholders will not receive paper copies of our proxy materials. We will instead send these shareholders a Notice of Internet Availability of Proxy Materials with instructions for accessing the proxy materials, including our Proxy Statement, Annual Report to Shareholders and 2013 Annual Report on Form 10-K, and voting via the Internet. The Notice of Internet Availability of Proxy Materials also provides information on how shareholders may obtain paper copies of our proxy materials if they so choose.

 

Share Ownership Guidelines:

The Compensation and Personnel Committee (“Compensation Committee”) established share ownership guidelines, as set forth below, for our non-management Directors and corporate officers that are consistent with general market practices. Share ownership guidelines for non-management Directors and corporate officers were first approved by the Exelis Board of Directors in December of 2011. The approved guidelines require share ownership, expressed as a multiple of base salary, for all senior corporate officers. The guidelines specify the desired levels of Company stock ownership and encourage a set of behaviors for each corporate officer to reach the guideline levels. Non-management Directors receive a portion of their retainer in restricted stock units (also referred to as “RSUs”), which are paid in shares when the restricted stock units vest. Non-management Directors are encouraged to hold such shares until their total share ownership meets or exceeds the ownership guidelines. The share ownership guidelines for non-management Directors and senior corporate officers are as follows:

 

Non-management Directors

   5 X Annual Cash Retainer Amount

CEO

   5 X Annual Base Salary

CFO

   3 X Annual Base Salary

Executive Vice Presidents

   3 X Annual Base Salary

Senior Vice Presidents

   2 X Annual Base Salary

Corporate Vice Presidents

   1 X Annual Base Salary

In achieving these ownership levels, shares owned outright, Exelis restricted stock and restricted stock units, shares held in the Exelis dividend reinvestment plan, shares owned in the Exelis Salaried Investment and Savings Plan (the “ISP”), and “phantom” shares held in a fund that tracks the Company’s stock in the deferred compensation plan are considered. With respect to corporate officers, to attain the ownership levels set forth in the guidelines, it is expected that any restricted shares or restricted stock units paid in shares when the restricted stock units vest will be held, and that all shares acquired through the exercise of stock options will be held, until the guidelines are met, except, in all cases, to the extent necessary to meet tax obligations. Compliance with the guidelines is monitored periodically. Non-management Directors and corporate officers are afforded five years to meet the guidelines. As of January 31, 2014, non-management Directors and corporate officers have attained levels that will permit attainment of share ownership at the guideline levels within five years. Several senior corporate officers, including Mr. Melcher, have ownership levels in excess of the guidelines.

 

Non-Executive Chair:

Stock Ownership of Directors and Executive Officers:

The following table shows, as of January 31, 2014, the beneficial ownership of Exelis common stock and options exercisable within 60 days of that date by each Director, by each of the executive officers named in the Summary Compensation Table on page 62, and by all Directors and executive officers as a group. In addition, we have provided information about ownership of options and restricted stock units that provide economic linkage to Exelis common stock but do not represent actual beneficial ownership of shares.

The number of shares beneficially owned by each non-management Director or executive officer has been determined under the rules of the SEC, which provide that beneficial ownership includes any shares as to which a person has the right to acquire beneficial ownership within 60 days through the exercise of any option or other right. Unless otherwise indicated, each non-management Director or executive officer has sole dispositive and voting power or shares those powers with his or her spouse.

 

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There were 189,448,735 shares of Exelis common stock outstanding on January 31, 2014.

Stock Ownership of Directors and Executive Officers

 

          Amount and Nature of Beneficial Ownership    

Additional Economic

Linkage Information

Name of Beneficial Owner   Title of Class  

Common

Stock

       Options(1)  

Restricted

Stock

Units

 

Total

Shares

Beneficially

Owned(2)

      

Percentage

of Class

Beneficially

Owned

   

Total

Options

 

Total

Restricted

Stock

Units

David F. Melcher

  Common Stock   90,525   (3)   2,170,718   —     2,261,243         1.194%      3,476,689   510,380

Herman E. Bulls

  Common Stock   12,367       —     —     12,367         0.007%      —     7,719

Christina A. Gold*

  Common Stock   36,043       5,820   6,553   48,416         0.026%      5,820   6,553

Ralph F. Hake

  Common Stock   34,728   (4)   9,790   13,517   58,035   (4)     0.031%      9,790   26,596

John J. Hamre

  Common Stock   30,022       5,820   13,522   49,364         0.026%      5,820   21,241

Paul J. Kern

  Common Stock   21,324       9,050   8,257   38,631         0.020%      9,050   15,976

Steven R. Loranger*

  Common Stock   279,286       413,202   —     692,488         0.336%      413,202   0

Patrick J. Moore

  Common Stock   14,110   (5)   —     8,257   22,367         0.012%      —     15,976

Mark L. Reuss

  Common Stock   12,367       —     —     12,367         0.007%      —     7,719

Billie I. Williamson

  Common Stock   12,684   (6)   —     —     12,684   (6)     0.007%      —     7,719

R. David Yost

  Common Stock   20,000       —     12,367   32,367         0.017%      —     20,086

Peter J. Milligan

  Common Stock   25,833       514,286   —     540,119         0.285%      837,414   122,604

Ann D. Davidson

  Common Stock   23,179       431,687       454,866         0.240%      644,403   86,695

Christopher D. Young

  Common Stock   36,786       316,464   —     353,250         0.186%      508,213   82,282

A. John Procopio

  Common Stock   4,116       81,053   —     85,169         0.045%      256,900   96,647

All Directors and Executive Officers as a Group (20 persons)

  Common Stock   679,010       4,252,002   62,473   4,993,485         2.636%      6,901,775   1,163,007
* Mrs. Gold and Mr. Loranger did not stand for re-election at the May 2013 Annual Meeting of Shareholders.
(1) More detail on outstanding option awards held by Messrs. Melcher, Milligan, Young and Procopio, and Ms. Davidson is provided in the “2013 Outstanding Equity Awards Fiscal Year-End” table.

 

(2) With respect to non-management Directors, total shares beneficially owned include shares underlying restricted stock units that have vested, but where delivery of the underlying shares is deferred until a later date.

 

(3) Includes 3,000 shares held by Mr. Melcher’s spouse as to which Mr. Melcher disclaims beneficial ownership. Includes 262 shares acquired through dividend reinvestments on January 2, 2014.

 

(4) Includes 12,566 shares held by a family trust of which Mr. Hake is the trustee and as to which Mr. Hake disclaims beneficial ownership

 

(5) Includes 10,000 shares held by trust of which Mr. Moore and his spouse are trustees and of which Mr. Moore’s spouse is a beneficiary.

 

(6) Includes 204 shares held by the Ida Family Limited Partnership, of which Ms. Williamson is the general partner.

 

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Security Ownership of Certain Beneficial Owners:

The following table sets forth the number of shares of our common stock beneficially owned, directly or indirectly, be each person known to us to beneficially own more than 5% of our outstanding common stock. This information is based solely upon the beneficial ownership of these persons as reported to us as of the date of the most recent Schedule 13D or 13G filed with the SEC on behalf of such person. Each person or entity has sole voting and investment power with respect to the shares beneficially owned by that person or entity, except as otherwise indicated. This information does not include holdings by the trustee with respect to individual participants in the Exelis Salaried Investment and Savings Plan. The percentages below are based on the number of shares of our common stock issued and outstanding as of December 31, 2013.

 

Name and address of

beneficial owner

     Amount
and
nature of
beneficial
ownership
     Percent of
Class
 

BlackRock, Inc.(1)

       19,756,568         10.5

40 East 52nd Street,

New York, NY 10022

       

AJO, LP(2)

230 S. Broad Street, 20th Floor

Philadelphia, PA 19102

       12,062,390         6.4

Vanguard Group(3)

       11,590,186         6.13

100 Vanguard Blvd.

Malvern, PA 19355

       

 

(1) As reported on a Schedule 13G filed on January 10, 2014, BlackRock, Inc. has sole voting power with respect to 15,564,372 shares, shared voting power with respect to 0 shares, shared dispositive power with respect to 0 shares and sole dispositive power with respect to 19,756,568 shares.
(2) As reported on a Schedule 13G filed on February 11, 2014, AJO,LP has sole voting power with respect to 7,127,790 shares, shared voting power with respect to 0 shares, shared dispositive power with respect to 0 shares and sole dispositive power with respect to 12,062,390 shares.
(3) As reported on a Schedule 13G filed on February 12, 2014, Vanguard Group has sole voting power with respect to 118,057 shares, shared voting power with respect to 0 shares, and sole dispositive power with respect to 11,484,929 shares and shared dispositive power with respect to 105,257 shares.

 

Section 16(a) Beneficial Ownership Reporting Compliance:

Section 16(a) of the Exchange Act requires that the Company’s executive officers and directors, and any persons beneficially owning more than 10% of a registered class of the Company’s equity securities, file reports of ownership and changes in ownership with the SEC within specified time periods. To the Company’s knowledge, based upon a review of the copies of the reports furnished to the Company and written representations that no other reports were required, all filing requirements were satisfied in a timely manner for the year ended December 31, 2013.

Proposals to be Voted on at the 2014 Annual Meeting

 

Election of Directors:

Our Amended and Restated Articles of Incorporation provides for a classified Board of Directors divided into three classes designated Class I, Class II and Class III, each serving staggered three-year terms. The terms of the Class III directors expire at the 2014 Annual Meeting of Shareholders. The terms of the Class I and Class II Directors will expire at the 2015 and 2016 Annual Meetings of Shareholders, respectively. Directors elected by the shareholders at an annual meeting to succeed those Directors whose terms expire at such meeting are of the same class as the directors they succeed and are elected for a term to expire at the third annual meeting of shareholders after their election and until their successors are duly elected and qualified.

 

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Should the shareholders approve the proposal to amend the Company’s Amended and Restated Articles of Incorporation to declassify the Board of Directors, Class I Directors will stand for election on an annual basis beginning in 2015. Class II and III Directors will stand for election on an annual basis beginning in 2016 and 2017, respectively.

The election of directors requires the affirmative vote of a majority of the votes cast at the Annual Meeting of Shareholders. Accordingly, abstentions and broker non-votes will not have any effect on the election of a director.

The full Board of Directors has considered and nominated three Class III nominees for election as Directors at the 2014 Annual Meeting, to serve for a three-year term. Each of the Class III nominees is currently serving as a Director of Exelis and has agreed to continue to serve if elected until his or her earlier retirement, resignation or death. If unforeseen circumstances arise before the 2014 Annual Meeting and a nominee becomes unable to serve, the Board of Directors could reduce the size of the Board or nominate another candidate for election.

If the Board of Directors nominates another candidate, the proxies could use their discretion to vote for that nominee.

 

Proposal 1. — Election of Class III Director Nominees:

The following information describes the biographical information, offices held, other business directorships, additional director experience, qualifications, attributes and skills and the class and term of each nominee. Beneficial ownership of equity securities of the nominees is described in the discussion of “Stock Ownership of Directors and Executive Officers” starting on page 12.

Class III — Directors Standing for Election Whose Terms Expire in 2014:

 

LOGO  

 

General Paul J. Kern, U.S. Army (Ret.)

 

Senior Counselor, The Cohen Group

Director Biographical Information: General Kern, age 68, has served as a Senior Counselor to the Cohen Group since January 2005. He served as President and Chief Operating Officer of AM General LLC, a world leader in the design, engineering, production, and technical and parts support of military and special purpose vehicles from August 2008 to January 2010. In November 2004, General Kern retired from the United States Army as Commanding General, Army Materiel Command (AMC). General Kern graduated from the U.S. Military Academy at West Point. He holds masters degrees in both Civil and Mechanical Engineering from the University of Michigan, and he was a Senior Security Fellow at the John F. Kennedy School at Harvard University.

Directorships at Public Companies for the Preceding Five Years: General Kern has been a Director of Exelis since October 2011. He has been a Director of ITT a diversified leading manufacturer of highly engineered critical components and customized technology solutions for growing industrial end-markets since August 2008. General Kern has served as a Director of iRobot Corporation, a designer and builder of robots, since 2006. From 2005 to 2007, he was a Director of EDO Corporation, a provider of information technology solutions and systems engineering, which was acquired by ITT in December 2007. He was a director of Anteon Corporation, a designer and manufacturer of products for the aerospace, defense, intelligence and commercial markets, from 2005 until 2006 when it was sold to General Dynamics.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: General Kern has extensive international strategic business and defense-related experience. He is a leading figure on defense transformation, as well as a highly decorated combat veteran. General Kern achieved recognized prominence as a four-star general with the Army and spearheaded Army efforts to direct supply chain improvement efforts, modernize weapons systems, and maintain field readiness, while still controlling costs. He serves on the advisory boards of Oakridge National Lab Advisory Board and FNH USA. General Kern also serves on the Board of Directors of CoVant Technologies LLC, and AT Solutions, a subsidiary of CoVant Technologies. Mr. Kern is a member of the Defense Science Board and National Academy of Engineering.

 

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LOGO  

Mark L. Reuss

 

Executive Vice President, Global Product Development, Purchasing and Supply Chain, General Motors Company

Director Biographical Information: Mr. Reuss, age 50, serves as General Motors Executive Vice President, Global Product Development, Purchasing and Supply Chain. From 2009 to 2013, Mr. Reuss was GM Vice President and President of GM North America. Before this, he briefly served as Vice President of Engineering, responsible for all engineering for GM worldwide. Mr. Reuss managed GM’s operations in Australia and New Zealand as Chairman and Managing Director of GM Holden Ltd. from February 2008 until July 2009. He also served on the GM Asia Pacific Strategy Board and was President of Australia’s Federal Chamber of Automotive Industries, leading negotiations for long-term government support and a 10-year policy plan to restructure the Australian auto industry. Mr. Reuss previously held numerous engineering and management positions across GM brands. He serves on the Advisory board of the University of Michigan Ross School of Business, the Advisory Board of Cranbrook Horizon Upward Bound and the Cranbrook Schools Board of Trustees and is Vice Chairman of the GM Foundation. Mr. Reuss received a bachelor of engineering degree in mechanical engineering from Vanderbilt University and a master of business administration from Duke University.

Directorships at Public Companies for the Preceding Five Years: Mr. Reuss has served as an Exelis Director since early November 2011.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: Mr. Reuss is responsible for GM’s performance, manufacturing, portfolio and dealer network in the United States, Canada and Mexico. He brings over 30 years of experience in global business, operations management, engineering and long-term government support contract negotiations. He has served on the GM North America Disclosure and Audit Committee since December 2009.

 

LOGO  

Billie I. Williamson

 

Retired Partner, Ernst & Young, LLP.

Director Biographical Information: Ms. Williamson, age 61, served as Ernst & Young’s Americas Inclusiveness Officer and Senior Assurance Partner prior to her retirement at the end of 2011. She began her career at Ernst & Young in 1974 and spent the first 19 years in the audit practice, becoming one of only five female partners promoted in 1984. She then left to become CFO of AMX Corp. in Dallas and subsequently Senior Vice President, Finance of Marriott International, Inc. in Washington, D. C. She rejoined Ernst & Young in 1998 where she became a senior client-serving partner. From 2006-2008, Ms. Williamson served as a member of Ernst & Young’s Americas Executive Board which functions as the Board of Directors for E&Y. She also served on the U.S. Executive Board, responsible for partnership matters for the firm. Ms. Williamson is on the board of Annie’s Inc., Extrusions, Inc., a privately held company, and is a partner in the Ida Family Ltd. Partnership. In February 2013, Ms. Williamson was elected to the board of Energy Futures Holdings Corporation, a privately held energy company with a portfolio of competitive and regulated energy companies. Ms. Williamson graduated from Southern Methodist University and was granted her CPA Certificate in the State of Texas in 1976. Ms. Williamson serves on the Board of Directors of the Dallas Holocaust Museum / Center for Education and Tolerance, Board of the Governors for the Dallas Symphony Association, is a member of the Board of Trustees for the Dallas Symphony Foundation, and is a member of the Hockaday School Audit Committee and the Audit and Finance Committee of the Communities Foundation of Texas.

 

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Directorships at Public Companies for the Preceding Five Years: Ms. Williamson has served as an Exelis Director since January 1, 2012. In March 2012, Ms. Williamson joined the Board of Directors of Annie’s Inc., a natural and organic food company, where she is a member of the Compensation and Audit Committees.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: As a Senior Assurance Partner at Ernst & Young, Ms. Williamson served some of the firm’s largest global accounts in aerospace, technology and other industries. She worked with Chief Executive Officers of major companies to structure acquisitions and determine financial strategy. As a member of Ernst & Young’s Americas Executive Board, Ms. Williamson dealt with strategic and operational matters, providing additional relevant experience.

The Board of Directors recommends that you vote FOR the election of each of the proposed three Class III nominees listed above to the Exelis Board of Directors.

Continuing Members of the Board of Directors

The following information describes the offices held, biographical information, other business directorships, additional director experience, qualifications, attributes and skills, and the class and term of each director whose term continues beyond the 2014 Annual Meeting and who is not subject to election this year. Beneficial ownership of equity securities of continuing members of the Board of Directors is described in the discussion of “Stock Ownership of Directors and Executive Officers” starting on page 12.

Class I — Directors Whose Terms Will Expire In 2015

 

LOGO  

Ralph F. Hake, Non-Executive Chairman, Exelis Inc.

 

Former Chairman and Chief Executive Officer, Maytag Corporation

Director Biographical Information: Mr. Hake, age 65, was Chairman and Chief Executive Officer of Maytag Corporation, an appliance manufacturer and distributor, from June 2001 to March 2006. He served as Executive Vice President and Chief Financial Officer for Fluor Corporation, an engineering and construction firm from 1999 to 2001. From 1987 to 1999, Mr. Hake served in various executive capacities at Whirlpool Corporation, a manufacturer and distributor of home appliances, including Chief Financial Officer and Senior Executive Vice President for global operations. Mr. Hake is a 1971 business and economics graduate of the University of Cincinnati and holds an M.B.A. from the University of Chicago.

Directorships at Public Companies for the Preceding Five Years: Mr. Hake has been a Director of Exelis since October 2011. He was a Director of ITT Corporation from 2002 to November 2011. He has served as a Director of Owens-Corning Corporation, a provider of composites and building materials, since 2006. Mr. Hake was a Director of Maytag Corporation from June 2001 through March 2006. Mr. Hake served as non-executive Chairman of Smurfit-Stone Corporation from 2010 until its acquisition by RockTenn Company on May 28, 2011. Mr. Hake served as a Director of RockTenn through January 25, 2013.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: Mr. Hake has extensive global management and financial experience. He served on the Board of Directors for the National Association of Manufacturers and was Chairman of the organization’s taxation and economic policy group.

 

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LOGO

 

David F. Melcher

 

Chief Executive Officer and President, Exelis Inc.

Director Biographical Information: Lieutenant General (Ret.) David F. Melcher, age 59, serves as Chief Executive Officer and President of Exelis. Previously he was President of ITT Defense & Information Solutions and served on the ITT Strategic Council from December 2008 until the Company’s Spin-Off from ITT on October 31, 2011. Mr. Melcher joined ITT in August 2008 as Vice President of Strategy and Business Development for Defense & Information Solutions following 32 years of distinguished service in the U.S. Army. He currently serves on the Executive Committee of the Board of Directors for the Aerospace Industries Association and the National Defense Industrial Association’s Board of Trustees. Mr. Melcher holds a bachelor’s degree in civil engineering from the U.S. Military Academy at West Point and two masters degrees, including one in business administration from Harvard University and another in public administration from Shippensburg University.

Directorships at Public Companies for the Preceding Five Years: Mr. Melcher serves as a Director and as the Chief Executive Officer and President of Exelis. In December 2013 Mr. Melcher joined the Board of Directors of C. R. Bard, Inc., a leading multinational developer, manufacturer, and marketer of medical technologies in the vascular, urology, oncology and surgical specialty product fields.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: As Chief Executive Officer and President, Mr. Melcher has extensive knowledge of our Company’s business and operations. He has more than 25 years of defense community experience in program management, strategy development and finance, working with key decision makers within the Army, Department of Defense, Office of Management and Budget, and Congress. Mr. Melcher has extensive international strategic business, budget, policymaking and defense-related experience, has demonstrated leadership and management experience with the U.S. Army, and has served as the Army’s Military Deputy for Budget and Deputy Chief of Staff for Programs in the Pentagon, and as Commander of the Corps of Engineers, Southwestern Division in Dallas, TX.

 

LOGO

 

Herman E. Bulls

 

International Director and Chairman of Public Institutions at

Jones Lang LaSalle

Director Biographical Information: Mr. Bulls, age 58, is the founder and Chairman of Jones Lang LaSalle’s Public Institutions specialty, a practice focused on delivering integrated real estate solutions to government entities, nonprofit organizations, transportation facilities, and higher education institutions. He also serves as an International Director of Global Markets at Jones Lang LaSalle focusing on business developments, mergers and acquisitions. Mr. Bulls serves as Chief Executive Officer of Bulls Advisory Group, a real estate consulting and advisory firm. He also co-founded and served as President and CEO of Bulls Capital Partners, a commercial mortgage banking firm. Before joining Jones Lang LaSalle, Mr. Bulls completed almost 12 years of active duty service with the United States Army working in the Office of the Assistant Secretary of the Army for Financial Management at the Pentagon and as an Assistant Professor of Economics and Finance at West Point. He retired as a Colonel in the U.S. Army Reserves in 2008. He is a member of the Executive Leadership Council, an organization of senior African American business executives from Fortune 500 companies, and former Chairman of the Board of Directors of the Executive Leadership Foundation. He is a former Vice Chairman and currently serves as a director of the West Point Association of Graduates Board of Directors, and is a member of Leadership

 

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Washington, and the Real Estate Executive Council (REEC). Mr. Bulls is a founding member and served as the inaugural President of the African American Real Estate Professionals (AAREP) of Washington, D.C. He is also a member of the Real Estate Advisory Committee for the New York State Teachers’ Retirement System (NYSTRS), one of the largest pension funds in the nation. Mr. Bulls received a bachelor of science degree in engineering from the U.S. Military Academy at West Point and a master’s of business administration degree in finance from Harvard Business School. Mr. Bulls has served on the board of USAA, a privately held insurance and financial services company since November 2010.

Directorships at Public Companies for the Preceding Five Years: Mr. Bulls has served as an Exelis director since early November, 2011. Mr. Bulls has served on the board of Comfort Systems, USA, Inc., a provider of heating, ventilation and air conditioning services, since February 2001 and Tyco International Ltd. since March 5, 2014.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: Mr. Bulls brings over 35 years’ experience in development, leadership, operations, teaching, investment management and business development/retention. He serves as a Director for Rasmussen College, a post-secondary, for-profit educational services organization.

Class II — Directors Whose Term Expires In 2016

 

LOGO  

John J. Hamre

 

President and Chief Executive Officer, Center for Strategic & International Studies

(“CSIS”)

Director Biographical Information: Dr. Hamre, age 63, was elected President and Chief Executive Officer of CSIS, a public policy research institution dedicated to strategic, bipartisan global analysis and policy impact, in April of 2000. Prior to joining CSIS, he served as U.S. Deputy Secretary of Defense from 1997 to 2000 and Under Secretary of Defense (Comptroller) from 1993 to 1997. He received a B.A. degree, with highest distinction, from Augustana College in Sioux Falls, South Dakota, was a Rockefeller Fellow at Harvard Divinity School and was awarded a Ph.D., with distinction, from the School of Advanced International Studies, Johns Hopkins University, in 1978.

Directorships at Public Companies for the Preceding Five Years: Dr. Hamre has been a Director of Exelis since October 2011. He served as a Director of ITT, a diversified leading manufacturer of highly engineered critical components and customized technology solutions for growing industrial end-markets from 2000 to 2011. He has served as a Director of SAIC, Inc. a provider of scientific, engineering, systems integration and technical services to government and commercial markets since 2005. In September 2013 SAIC, Inc. spun off SAIC, as a separate public company, and renamed itself Leidos. Dr. Hamre now serves as a director of the new SAIC and continues to serve as a director of Leidos (formerly SAIC, Inc.). He also served as a Director of Xylem Inc., a leading global water technology provider from October 2011 to May 2013. Dr. Hamre was previously a Director of Choicepoint, Inc., a provider of identification and credential verification services, from May 2002 through September 2008 and Oshkosh Corporation, a designer, manufacturer and marketer of specialty vehicles and vehicle bodies from 2009 through January 2012.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: Dr. Hamre has extensive strategic and international experience, particularly with respect to defense related businesses. He has achieved recognized prominence in strategic, international and defense fields. Dr. Hamre is a Director of MITRE Corporation, a not-for-profit organization chartered to work in the public interest, with expertise in systems engineering, information technology, operational concepts, and enterprise modernization and is a member of the Governance Business Division Committee of the Bechtel Corporation board, a leader in engineering, construction, management, and development services.

 

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LOGO

  

Patrick J. Moore

 

President and Chief Executive Officer of PJM Advisors, LLC

Director Biographical Information: Mr. Moore, age 59, currently serves as President and Chief Executive Officer of PJM Advisors, LLC, an investment and advisory firm. Mr. Moore holds a bachelor’s degree in business administration from DePaul University and currently serves on the university’s board of trustees. He also serves as a Director on the Boards of the Metropolitan YMCA of St. Louis, Boys Hope/Girls Hope, St. Louis Zoological Society and the Big Shoulders Fund.

Directorships at Public Companies for the Preceding Five Years: Mr. Moore has served as an Exelis Director since early November 2011. He also has served as a Director of Archer Daniels Midland Company, a global food processing and commodities trading corporation, since November 2003 and was a Director of Ralcorp Holdings, Inc., a manufacturer of private brand food products, until its acquisition by ConAgra on January 29, 2013. Mr. Moore was a Director at Smurfit-Stone Corporation from 2002 to 2011.

Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: Mr. Moore serves on the North American Review Board of American Air Liquide. Mr. Moore has extensive governance, operational and financial experience in multiple industry sectors, including board service at various public companies. He served as the former Chairman and Chief Executive Officer of Smurfit-Stone Container Corporation, an industry leader in the manufacturing of integrated containerboard and corrugated packaging products and one of the world’s largest paper recyclers, and as its Chief Executive Officer from June 2010 to May 2011 when it was acquired by RockTenn Corporation.

 

LOGO

 

R. David Yost

 

Former Chief Executive Officer of AmerisourceBergen Corporation

Director Biographical Information: Mr. Yost, age 66, served as Director and Chief Executive Officer of AmerisourceBergen, a comprehensive pharmaceutical services provider, from August 2001 until July 1, 2011. Previously, he served as President of AmerisourceBergen, Chairman and Chief Executive Officer of AmeriSource Health Corporation, and President and Chief Executive Officer of AmeriSource Health. Mr. Yost served as a member of the Board at Penn Medicine, overseeing the University of Pennsylvania School of Medicine and hospital from 2006 to 2012. He serves on the U.S. Air Force Academy Endowment Board. Mr. Yost is a graduate of the U.S. Air Force Academy and holds a master of business administration from the University of California, Los Angeles (UCLA).

Directorships at Public Companies for the Preceding Five Years: Mr. Yost has served as an Exelis Director since early November 2011. Mr. Yost was a Director and Chief Executive Officer of AmerisourceBergen from August 2001 to July 2011. Since 2009, he has served on the board of Tyco International Ltd., a leading provider of electronic security products and services, fire protection and detection products and services. In January 2012, Mr. Yost joined the Board of Directors at Marsh & McLennan Companies, a global professional services firm providing advice and solutions in the areas of risk, strategy, and human capital. In August 2012, Mr. Yost joined the Board of Directors at Bank of America Corporation, a bank holding company and financial holding company.

 

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Additional Director Experience, Qualifications, Attributes or Skills Relevant to Board Membership: Mr. Yost brings over 36 years of experience in business leadership, operations, manufacturing and services in the healthcare equipment and services industry.

 

Proposal 2. — Ratification of Appointment of the Independent Registered Public Accounting Firm for 2014:

The Board of Directors has appointed Deloitte as the Exelis independent registered public accounting firm for 2014, based on the appointment by the Exelis Audit Committee. Shareholder ratification is not required for making such appointment for the fiscal year ending December 31, 2014 because the Audit Committee has responsibility for the appointment of our independent registered public accounting firm. The appointment is being submitted to shareholders for ratification with a view toward soliciting the opinion of shareholders, which opinion will be taken into consideration in future deliberations. No determination has been made as to what action the Board of Directors or the Audit Committee would take if shareholders do not ratify the appointment. Even if the appointment is ratified, the Audit Committee retains discretion to appoint a new independent registered public accounting firm at any time if the Audit Committee concludes such a change would be in the best interests of Exelis and its shareholders. We expect that representatives of Deloitte will be present at the Annual Meeting and will have an opportunity to make a statement if they desire to do so and to respond to appropriate questions. Deloitte is a registered public accounting firm as provided by the Public Company Accounting Oversight Board (“PCAOB”). Representatives of Deloitte attended all regularly scheduled meetings of the Audit Committee during 2013. The Audit Committee annually reviews and considers Deloitte’s performance of the Company’s Audit.

Performance factors reviewed include Deloitte’s:

 

      Independence

 

      Financial strength

 

      Peer review program

      Experience

 

      Industry insight

 

      Commitment to quality report

      Technical capabilities

 

      Leadership

 

      Appropriateness of fees charged

      Client service assessment

 

      Non-audit services

 

      Compliance and ethics programs

      Responsiveness

 

      Management structure

 

The Audit Committee also reviewed the terms and conditions of Deloitte’s engagement letter. The Audit Committee discussed these considerations as well as Deloitte’s fees and services with Deloitte and Company management. The Audit Committee also determined that any non-audit services (services other than those described in the annual audit services engagement letter) provided by Deloitte were permitted under the rules and regulations concerning auditor independence promulgated by the SEC and rules promulgated by the PCAOB in Rule 3526.

Independent Registered Public Accounting Firm Fees

The following table summarizes aggregate fees billed for the years ended December 31, 2013 and 2012 by Deloitte, the member firms of Deloitte Touche Tohmatsu, and their respective affiliates:

Below is summary information about Deloitte & Touche fees for services during fiscal years 2013 and 2012:

 

      Fiscal Year Ended
      2013       

2012

Audit Fees(1)

   $ 3,477,500         $4,500,000

Audit-Related Fees(2)

   $ 1,682,569         $2,085,212

Tax Fees(3)

   $ 1,253,915         $568,429

All Other Fees(4)

     —          —  

Total

   $ 6,413,984         $7,153,641

 

(1) Fees for audit services billed in 2013 and 2012 consisted of:

 

    Audit of the Company’s annual consolidated financial statements;

 

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    Audit of the internal controls pursuant to Section 404 of the Sarbanes-Oxley Act of 2002 for the year ended December 31, 2013;
    Reviews of the Company’s quarterly financial statements; and

 

(2) Audit-related fees reflect fees for services that are related to the performance of the audit or review of the Company’s financial statements including the support of business acquisition and divestiture activities and audits of employee benefit plans. Fees incurred in 2012 and 2013 include fees associated with the stand-alone audit of one of our subsidiaries.

 

(3) Fees for tax services consisted of tax compliance and tax planning.

 

(4) No other fees were billed in 2013 or 2012.

Pre-Approval of Audit and Non-Audit Services

The Audit Committee pre-approves audit and permitted non-audit services provided by Deloitte. The Audit Committee has also adopted a policy on pre-approval of permitted audit related and non-audit services provided by Deloitte and permitted certain non-audit services provided by outside internal audit service providers. The purpose of the policy is to identify thresholds for services, project amounts and circumstances where Deloitte and any outside internal audit service providers may perform permitted non-audit services. A second level of review and approval by the Audit Committee is required when such permitted non-audit services, project amounts, or circumstances exceed specified amounts.

The Audit Committee has determined that, where practical, all permitted non-audit services shall first be placed for competitive bid prior to selection of a service provider. Management may select the party deemed best suited for the particular engagement, which may or may not be Deloitte. Providers other than Deloitte shall be preferred in the selection process for permitted non-audit service-related work. The policy and its implementation are reviewed and reaffirmed on a regular basis to assure conformance with applicable rules.

The Audit Committee has approved specific categories of audit, audit-related and tax services incremental to the normal auditing function, which Deloitte may provide without further Audit Committee pre-approval. These categories include among others, the following:

 

1. Professional services rendered for the audits of the consolidated and combined financial statements, statutory audits, reviews of the quarterly consolidated financial statements and assistance with review of documents filed with the SEC. Due diligence, closing balance sheet audit services, purchase price dispute support and other services related to mergers, acquisitions and divestitures;
2. Employee benefit advisory services, independent audits and preparation of tax returns for the Company’s defined contribution, defined benefit and health and welfare benefit plans, preparation of the associated tax returns or other employee benefit advisory services;
3. Tax compliance and certain tax planning; and
4. Accounting consultations and support related to generally accepted accounting principles (“GAAP”).

The Audit Committee has also approved specific categories of audit-related services, including the assessment and review of internal controls and the effectiveness of those controls, which outside internal audit service providers may provide without further approval.

If fees for any pre-approved non-audit services provided by either Deloitte or any outside internal audit service provider exceed a pre-determined threshold during any calendar year, any additional proposed non-audit services provided by that service provider must be submitted for second-level approval by the Audit Committee. Other audit, audit-related and tax services which have not been pre-approved are subject to specific prior approval. The Audit Committee reviews the fees paid or committed to Deloitte on at least a quarterly basis.

The Company may not engage Deloitte to provide the services described below:

 

1. Bookkeeping or other services related to the accounting records or financial statements of the Company;
2. Financial information systems design and implementation;

 

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3. Appraisal or valuation services, fairness opinions, or contribution-in-kind reports;
4. Actuarial services;
5. Internal audit outsourcing services;
6. Management functions or human resources services;
7. Broker-dealer, investment adviser or investment banking services; or
8. Legal services and other expert services unrelated to the audit.

Employees of Deloitte who are senior manager level or above, including lead or concurring partners and who have been involved with the Company in the independent audit, shall not be employed by the Company in any capacity for a period of five years after the termination of their activities on the Company account.

The Board of Directors recommends you vote FOR the ratification of appointment of the Company’s Independent Registered Public Accounting Firm for 2014.

 

Proposal 3. —    To Approve a Proposal to Amend the Exelis Amended and Restated Articles of Incorporation to Declassify the Board Starting in 2015:

The Board of Directors has unanimously adopted, and recommends that the Company’s shareholders approve an amendment to our Amended and Restated Articles of Incorporation (the “Articles of Incorporation”) that would phase in the declassification of our Board of Directors (the “Declassification Amendment”) as described below and set forth on Annex 1. The Board of Directors has adopted corresponding amendments to our Amended and Restated By-laws (the “By-laws”), as described below and set forth on Annex 2, which will become effective if the Declassification Amendment receives the requisite approval by shareholders at the Annual Meeting and the filing of such amendment with the Indiana Secretary of State.

Background of the Proposal

The Nominating and Governance Committee and the Board of Directors regularly review our corporate governance practices to ensure that such practices, including the procedures for the election of directors, remain in the best interests of the Company, its shareholders and other relevant constituencies. The Board of Directors believes that its classified structure, which was implemented in 2011 when Exelis became an independent, publicly traded company, provided stability and continuity in the leadership of the business and affairs of the Company. A classified board also allowed Exelis, as a newly public company to focus on its long-term growth strategies and commitment to long-term shareholder value. While the Board believes these remain important considerations, the Board recognizes the benefit of providing our shareholders an opportunity to vote on the performance of all our directors on an annual basis, The Board also recognizes the corporate governance sentiment among some shareholders and investors in favor of annual elections.

Exelis is an Indiana corporation. Indiana corporate law requires public companies incorporated in Indiana to have a classified board unless the company provides in its by-laws within thirty (30) days of becoming a public company a provision electing to not be governed by the Indiana law mandate with respect to classified boards. Because the Company timely included language in its by-laws electing not to be governed by the mandatory classification provision of Indiana law, Exelis is able to present this management proposal to declassify our Board.

The Nominating and Governance Committee, which is composed entirely of independent directors, and the Board of Directors thoughtfully considered the proposal to declassify our Board. Upon the unanimous recommendation of the Nominating and Governance Committee, the Board of Directors determined that it is appropriate to propose declassifying the Board on a phased-in basis, commencing with the Company’s 2015 Annual Meeting of Shareholders, subject to the requisite approval by shareholders of this Proposal. This phase-in period is intended to support the Company’s execution of its long-term business strategy in support of value creation and the long-term interests of all shareholders and other constituencies, while also being responsive to the concerns of certain shareholders and investors that believe annual elections increase the accountability of directors to the shareholders.

Proposed Amendment to Articles of Incorporation and By-laws

Currently, members of our Board of Directors are elected for staggered terms of three years. If the Declassification Amendment is approved, commencing with the class of directors standing for election at our 2015 Annual Meeting of

 

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Shareholders, the directors up for election each year will stand for election for one-year terms, expiring at the next annual meeting of shareholders. The directors who are elected or appointed prior to the 2015 Annual Meeting will continue to hold office until the end of the three-year terms for which they were elected or appointed to serve. In all cases, each director will hold office until his or her successor has been elected and qualified or until such director’s earlier death, retirement, resignation. Annex I shows the proposed changes to Exelis’ Articles of Incorporation. Annex 2 shows the proposed changes to Exelis’ By-laws, with deletions indicated by strikeouts and additions indicated by underlining.

Effective Date

Under the laws of the state of Indiana, if the Declassification Amendment proposal receives the requisite approval by the shareholders at the Annual Meeting, the proposed amendment to Article Fifth of the Articles of Incorporation described above will become effective upon the filing of appropriate amendment documentation with the Indiana Secretary of State, which filing is expected to take place shortly after shareholder approval.

Under the laws of the state of Indiana, the Declassification Amendment proposal is approved if the shareholder votes cast favoring the action exceed the votes opposing the action. Abstentions and broker non-votes will have no effect on the outcome of the proposal. The amendment to the Amended and Restated Articles of Incorporation will become effective upon the filing of Articles of Amendment to the Amended and Restated Articles of Incorporation with the Indiana Secretary of State containing changes substantially in the form attached as Annex 1, which the Company intends to do promptly after the Annual Meeting, at which time the corresponding amendments to the By-laws, substantially in the form attached as Annex 2, would become effective. If this proposal does not receive the requisite approval by the shareholders at the Annual Meeting, the proposed amendments to the Articles of Incorporation and By-laws will not be implemented and the Company’s Board will remain classified.

BOARD RECOMMENDATION: The Board of Directors recommends that you vote FOR the proposal to approve the amendment to the Company’s Amended and Restated Articles of Incorporation to declassify the Board of Directors and provide for the annual election of directors commencing with the Annual Meeting to be held in 2015.

 

Proposal 4. —    To Approve a Proposal to Amend the Exelis Amended and Restated Articles of Incorporation to Amend the Exelis Amended and Restated Articles of Incorporation to provide for Shareholder Right to call a Special Meeting:

Background of the Proposal

Currently, the Company’s Amended and Restated Articles of Incorporation provide that only the entire Board of Directors (by majority vote) and the Chairman of the Board may call a special meeting of shareholders. The Board of Directors has determined that extending the right to call a special meeting of shareholders to those shareholders having a significant economic interest in the Company is in the best interest of shareholders of the Company. The Board of Directors believes that establishing an ownership threshold of, and economic interest in, at least twenty-five percent (25%) of the voting power of the outstanding shares of capital stock of the Company for shareholders to request a special meeting strikes an appropriate balance between enhancing the rights of shareholders and seeking to avoid the situations that could arise if the threshold were set too low. The Board of Directors believes that a special meeting should only be held to cover special or extraordinary events, such as when fiduciary, strategic, significant transactional or similar considerations dictate that the matter be addressed on an expeditious basis, rather than waiting until the next annual meeting. Organizing and preparing for a special meeting involves significant management commitment of time and focus, and imposes substantial legal, administrative and distribution costs. The Board of Directors believes that setting the threshold too low carries a risk of frequent meeting requests, potentially covering agenda items relevant only to particular constituencies as opposed to shareholders generally, with significant cost, management distraction and diversion of other corporate resources. The Board of Directors therefore has concluded that a lower threshold would not be in the best interest of shareholders and accordingly has chosen to propose a threshold percentage of twenty-five percent (25%).

Proposed Amendment to Articles of Incorporation and By-laws

The Company’s Board of Directors has proposed, and recommends that shareholders approve at the Annual Meeting, an amendment to the Company’s Amended and Restated Articles of Incorporation that would require the Secretary of the Company to call a special meeting upon the written request of shareholders of record having, as of the date of the special meeting request, at least twenty-five (25%) percent of the voting power (excluding derivative securities from the determination of satisfaction of

 

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such threshold in order to ensure that the shareholder(s) seeking to call a special meeting have a true economic interest in the Company) of the outstanding shares of capital stock of the Company, provided that such special meeting request is in accordance with the By-laws of the Company (the “Special Meeting Amendment”).

The Board of Directors has also adopted corresponding amendments to the Company’s By-laws, which amendments will become effective upon the approval by shareholders of the Special Meeting Amendment proposal to amend the Company’s Amended and Restated Articles of Incorporation and filing of such amendment with the Indiana Secretary of State. The By-laws amendment contains procedural and informational requirements shareholders must satisfy in order to call a special meeting. The procedural and informational requirements for shareholders to call a special meeting include: no business may be conducted at the special meeting except as set forth in the Company’s notice of meeting; no shareholder special meeting request shall be effective if received by the Secretary during the period commencing 90 days prior to the first anniversary of the date of the immediately preceding annual meeting and ending on the date of the next annual meeting; a special meeting request shall not be effective if an annual or special meeting of shareholders that included an identical or substantially similar item of business (“similar business”) was held not more than 120 days before the special meeting request was received by the Secretary; a special meeting will not be held if the Board of Directors or the Chairman of the Board has called or calls for an annual or special meeting to be held within 90 days after the special meeting request is received by the Secretary and the business to be conducted at such meeting included the similar business; any reduction in the aggregate net long position of the requesting shareholder below the twenty-five percent (25%) threshold following the delivery of the special meeting request shall constitute a revocation of such special meeting request; and in determining whether the twenty-five percent (25%) threshold has been satisfied where multiple requests are submitted, only requests dated and delivered to the Secretary within 60 days of the earliest dated special meeting request and identifying substantially the same purpose or purposes of the special meeting and substantially the same matters proposed to be acted on at the meeting will be considered together. The descriptions of the proposed amendments to the Amended and Restated Articles of Incorporation and By-laws are qualified in their entirety by the text of the proposed amendments to the Amended and Restated Articles of Incorporation, set forth in Annex 3, and the corresponding amendment to the By-laws, set forth in Annex 4 with deletions indicated by strikeouts and additions indicated by underlining.

Effective Date

Under the laws of the state of Indiana, the Special Meeting Amendment is approved if the shareholder votes favoring the action exceed the votes opposing the action. Abstentions and broker non-votes will have no effect on the outcome of this proposal. The amendment to the Amended and Restated Articles of Incorporation will become effective upon the filing of Articles of Amendment to the Amended and Restated Articles of Incorporation with the Secretary of State of the State of Indiana containing changes substantially in the form attached as Annex 3, which the Company intends to do promptly after the Annual Meeting, at which time the corresponding amendments to the By-laws, substantially in the form attached as Annex 4, would become effective. If this proposal does not receive the requisite approval by the shareholders at the Annual Meeting, the proposed amendments to the Articles of Incorporation and By-laws will not be implemented and the right to call a special meeting will remain exclusively with the Board of Directors and the Chairman of the Board.

BOARD RECOMMENDATION: The Board of Directors recommends you vote FOR the proposal to amend the Company’s Amended and Restated Articles of Incorporation to allow shareholders to call special meetings.

 

Proposal 5. —    To Approve, on an Advisory Basis, the Compensation Paid to our Named Executive Officers, as Described Herein:

In accordance with the requirements of Section 14A of the Exchange Act (which was added by the Dodd-Frank Wall Street Reform and Consumer Protection Act (the “Dodd-Frank Act”)) and the related rules of the SEC, we are including in these proxy materials a separate resolution subject to shareholder vote to approve, on an advisory basis, the compensation of our named executive officers. The text of the resolution in respect of Proposal No. 5 is as follows:

“RESOLVED, that the compensation paid to the Company’s named executive officers as disclosed in this Proxy Statement pursuant to the rules of the SEC, including the Compensation Discussion and Analysis, compensation tables, and any related narrative discussion, is hereby APPROVED.”

In considering their vote, shareholders may wish to review with care the information on the Company’s compensation policies and decisions regarding the named executive officers presented in Compensation Discussion and Analysis on pages 44 to 60.

 

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In particular, shareholders should note that the Company’s Compensation Committee bases its executive compensation decisions on the following key objectives:

 

  align executive and shareholder interests by providing incentives linked to earnings per share performance, revenue, free cash flow, return on invested capital; TSR relative to two different Aerospace / Defense industry peer groups;

 

  achieve long-term shareholder value creation without undue business risk;

 

  create a clear link between an executive’s compensation and his or her individual contribution and performance;

 

  attract and retain the most creative and talented industry leaders, recognizing the extremely competitive nature of the defense industry in which we operate in; and

 

  maintain compensation programs and practices that are competitive with and comparable to the compensation programs and practices of peer companies in the Aerospace and Defense industries and other comparable companies.

While the results of the vote are advisory in nature, the Board of Directors intends to carefully consider the results of the vote.

The Board of Directors has adopted a policy providing for an annual advisory vote on executive compensation. Unless the Board of Directors modifies this policy, the next advisory vote on executive compensation will occur at the 2015 annual meeting of shareholders.

The Board of Directors recommends that you vote FOR the approval of the compensation of our named executive officers.

 

Equity Compensation Plan Information:

The following table sets forth information concerning the shares of common stock that may be issued under equity compensation plans as of December 31, 2013.

 

Plan Category

     (a) Number of
Securities to be
Issued Upon
Exercise of
Outstanding
Options,
Warrants and
Rights
(Millions)
       (b) Weighted-
Average Exercise
Price of
Outstanding
Options,
Warrants and
Rights ($)
     (c) Number of
Securities
Remaining
Available for
Future Issuance
Under Equity
Compensation
Plans (Excluding
Securities
Reflected in
Column (a))
(Millions)
 

Equity Compensation Plans Approved by Security Holders(1)(2)

       11.46(3)           11.13(4)         18.8(5)   

 

 

Equity Compensation Plans Not Approved by
Security Holders

       —                 —                —         

Total

       11.46               11.13              18.8       

 

(1) Equity compensation plans approved by shareholders include the 1996 ITT Restricted Stock Plan for non-management Directors (the “ITT 1996 Plan”), the ITT 2003 Equity Incentive Plan (the “ITT 2003 Plan”) Plan and the Exelis Inc. 2011 Omnibus Incentive Plan (the “2011 Plan”) and the Amended and Restated Exelis Inc. 2011 Omnibus Incentive Plan (the “Amended 2011 Plan”), which was approved by the Company’s shareholders at the 2013 Annual Meeting.

 

(2) All of the securities reflected in this column are under the 2011 Plan and the Amended 2011 Plan, as no additional awards may be granted under the other plans referred to in footnote (1) above other than the Amended 2011 Plan. However, securities subject to outstanding awards under the plans referred to in footnote (1) that terminate by expiration, forfeiture, cancellation, or otherwise without the issuance of such shares, are settled in cash in lieu of shares, or are exchanged for awards not involving shares, will be available again for grant under the Amended 2011 Plan.

 

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(3) The weighted-average remaining contractual life of the total number of outstanding options was 7.5 years as disclosed in Note 14 to the Consolidated and Combined Financial Statements in the Company’s 2013 Annual Report on Form 10-K. Exelis has 3.48 million restricted stock and restricted stock unit awards outstanding as of December 31, 2013. When added to the 11.46 million options outstanding, Exelis has a total of 14.94 million awards outstanding as of December 31, 2013.

 

(4) The weighted-average exercise price pertains only to 11.46 million of outstanding options and excludes outstanding restricted stock units, as restricted stock units do not have exercise prices.

 

(5) As of December 31, 2013, the number of shares available for future issuance under the Amended 2011 Plan with respect to options and restricted stock unit awards was approximately 18.8 million shares, which is included in the total above.

Information about the Board of Directors

 

Structure of the Board of Directors — Meetings of the Board and Committees:

During 2013, there were 5 regularly scheduled Exelis Board meetings and 20 meetings of its three standing Committees. All Directors attended at least 80% of all meetings of the Exelis Board and standing Committees on which they served. In conjunction with the regular meetings, those Directors who are not employees of Exelis met privately (without management) following each Board meeting during the year. The non-executive Chairman presides over these private meetings. It is Company practice that all Directors attend the Company’s Annual Meeting. All Directors attended the 2013 Annual Meeting of Shareholders. For 2014, the Board has scheduled five regular meetings.

 

Director Independence:

The Company’s By-laws require that a majority of the Directors must be independent directors. Additionally, the Company’s non-management Directors must meet the independence standards of the NYSE and the Company’s Corporate Governance Principles. The Charters of the Audit, Compensation and Personnel and Nominating and Governance Committees require all members of those committees to be independent directors in accordance with the rules of the NYSE.

Each year, the Company’s Directors and executive officers complete annual questionnaires designed to elicit information about potential related person transactions. Additionally, Directors and executive officers must promptly advise the Corporate Secretary if there are any changes to the information previously provided.

The Nominating and Governance Committee annually reviews and considers all relevant facts and circumstances with respect to independence for each Director standing for election prior to recommending selection as part of the slate of Directors presented to the shareholders for election at the Company’s Annual Meeting. The Nominating and Governance Committee reviews its recommendations with the full Board, which separately considers and evaluates the independence of Directors standing for re-election using the standards described above on an annual basis.

In February 2014, the Board considered regular commercial sales and payments in the ordinary course of business as well as charitable contributions with respect to each of the non-management Directors, including the Class III Directors, standing for election at the Company’s 2014 Annual Meeting. In particular, the Board evaluated the amount of sales to Exelis or purchases by Exelis with respect to companies where any of the Directors serve or served as an employee, executive officer or director.

In no instance was a Director a current employee, or was an immediate family member of a Director a current executive officer of a company that has made payments to, or received payments from the Company for property or services in an amount which, in any of the last three fiscal years, exceeded the greater of $1 million, or 2% of each respective company’s consolidated gross revenues. The Board also considered the Company’s charitable contributions to non-profit organizations with respect to each of the non-management Directors. No contribution exceeded 1% of the consolidated gross revenues of any non-profit organization. With respect to each non-management Director, Exelis made no contribution of $120,000 or greater to any charitable or non-profit organization.

In affirmatively determining the independence of Directors who serve on the Compensation Committee, the Board also considered other factors it considered relevant to determining whether any such Director has a relationship to the Company

 

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which is material to that Director’s ability to be independent from management in connection with the duties of a Compensation Committee member, including among other things, the source of compensation of each such Director, including any consulting, advisory or other compensatory fees paid by the Company, and whether the Director has an affiliate relationship with the Company, a subsidiary of the Company, or an affiliate of a subsidiary of the Company.

Based on its annual review, the Board of Directors has affirmatively determined, after considering all relevant facts and circumstances, that each of Messrs. Bulls, Hake, Hamre, Kern, Moore, Reuss and Yost, and Ms. Williamson is independent and none has a material relationship with the Company and that all non-management Directors, including all members of the Audit, Compensation and Personnel and Nominating and Governance Committees meet NYSE corporate governance rules and independence standards for listed companies, which is also the independence standard for directors as set forth in the Company’s Corporate Governance Principles. Material relationships can include commercial, industrial, banking, consulting, legal, accounting, charitable, and familial relationships, among others. Mr. Melcher is the Chief Executive Officer and President of Exelis and is not an independent director.

 

Responsibilities of the Board of Directors:

The Board of Directors sets policy for Exelis and advises and counsels the Chief Executive Officer and the executive officers who manage the Company’s business and affairs. The Board of Directors is responsible for assuring that:

 

  the Company’s businesses are conducted in conformity with applicable laws and regulations;

 

  the Company’s systems of financial reporting and internal controls are adequate and properly implemented and the Company has appropriate risk management structures in place;

 

  there is continuity in the leadership of the Company;

 

  management develops sound business strategies;

 

  adequate capital and managerial resources are available to implement the business strategies;

 

  the Company’s long-term strategies, significant investments in new businesses, joint ventures and partnerships and significant business acquisitions, including assessment of balance sheet impacts and other financial matters, are reviewed and approved; and

 

  the Company’s operating plans and capital, research and development and engineering budgets are reviewed and approved.

 

Governance Principles:

The Board of Directors has adopted the Corporate Governance Principles and Charters for each of its standing committees. The Corporate Governance Principles provide, among other things, that the Board of Directors is responsible for selecting the Chairman of the Board of Directors and the Chief Executive Officer in any way it considers in the best interests of the Company. The Board of Directors of the Company has determined that the Chairman should be a non-executive Chair, to provide additional guidance, advice, and counsel and to allow the Chief Executive Officer and President to focus on managing Exelis businesses and strategy. The non-executive Chair presides at regularly scheduled private sessions of the non-management Directors and, with input from the Chief Executive Officer, establishes the agenda for meetings of the Board of Directors. The Corporate Governance Principles further provide that Directors must be able to devote the requisite time for preparation and attendance at regularly scheduled Board of Directors and Board of Directors Committee meetings, as well as be able to participate in other matters necessary for good corporate governance. To help assure that Directors are able to fulfill their commitments to the Company, the Corporate Governance Principles provide that Directors who are chief executive officers of publicly traded companies may serve on not more than two public company boards (including the Exelis Board of Directors) in addition to service on their own board and other Directors who are not chief executive officers of publicly traded companies may not serve on more than four public company boards (including the Exelis Board of

 

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Directors). The Corporate Governance Principles and Committee charters are reviewed by the Board at least annually and posted on the Company’s website at http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-govhighlights. A copy of the Corporate Governance Principles will be provided, free of charge, to any shareholder upon request to the Corporate Secretary of Exelis.

 

Leadership Structure:

The Board of Directors believes that the decision as to whether to combine or separate the chief executive officer and Chairman of the Board of Directors positions will depend on the facts and circumstances facing the Company at a given time and could change over time. In today’s challenging economic and regulatory environment, directors, more than ever, are required to spend a substantial amount of time and energy in successfully navigating a wide variety of issues and in guiding the policies and practices of the companies they oversee. To that end, although we do not have a formal policy with respect to separation of the Chairman and Chief Executive Officer positions, we believe that, having a separate Chairman, whose sole job is to lead the Board, allows our Chief Executive Officer and President to completely focus his time and energy on running the day-to-day operations of our Company. The Board believes that the Company’s current leadership structure does not adversely affect the Board’s role in risk oversight of the Company.

 

Communication with the Board of Directors:

Interested parties may contact the non-executive Chairman, all outside Directors as a group, the entire Board of Directors, a committee of the Board of Directors or an individual Director by submitting a letter to the desired recipient in a sealed envelope labeled “non-executive Chairman,” “Outside Directors,” “Board of Directors”, or with the name of the Board committee or a specific director. This sealed envelope should be placed in a larger envelope and mailed to the Corporate Secretary, Exelis Inc. 1650 Tysons Blvd., Suite 1700, McLean VA, 22102, USA. The Corporate Secretary will forward the sealed envelope to the designated recipient.

 

Board and Committee Roles in Oversight of Risk:

The Board of Directors has primary responsibility for overall risk oversight, including the Company’s risk profile and management controls. The Audit Committee of the Board monitors the Company’s operational and regulatory risk management and risk assessment program, including risk mitigation processes. The General Internal Auditor has responsibility for assessing, monitoring and auditing the Company’s global risk profile, reports directly to the Audit Committee and reports on a functional basis to the Chief Financial Officer. The Audit Committee and the Board of Directors monitors financial liquidity and financing risk. The Compensation Committee reviews and assesses compensation and incentive program risks to ensure that the Company’s compensation programs encourage innovation and balance appropriate business risk and rewards without encouraging risk-taking behaviors which may have a material adverse effect on the Company. The Compensation Committee structures compensation so that unnecessary or excessive risk-taking behavior is discouraged and behaviors correlated with long-term value creation are encouraged. The Board and its Audit and Compensation Committees receive regular reports with respect to the Company’s risk profile and risk management controls.

 

Director Selection, Composition and Diversity:

Directors of the Company must be persons of integrity, with significant accomplishments and recognized business stature. The Nominating and Governance Committee desires that the Board of Directors be diverse in terms of its viewpoints, professional experience, education and skills as well as race, gender and national origin. In addition, the Exelis Corporate Governance Principles state that, as part of the membership criteria for new Board members, individuals must possess such attributes and experiences that are necessary to provide a broad range of personal characteristics including diversity, management skills, and technological, business and international experience.

On an annual basis, as part of its self-evaluation, the Board of Directors assesses whether the mix of directors is appropriate for the Company. In addition, the Nominating and Governance Committee assesses the effectiveness of these criteria by referring to the criteria when it periodically assesses the composition of the Board. To be considered by the Nominating and Governance Committee as a Director candidate, a nominee must meet the requirements of the Corporate Governance Principles.

 

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The Board of Directors believes that the Company’s directors, in the aggregate, provide the broad range of personal characteristics, attributes and experiences appropriate for the Company. Following the 2014 Annual Meeting, assuming all director nominees are elected, the Board will include one female director and one African American director, as well as directors from diverse professional backgrounds, including technology, financial, pharmaceutical and manufacturing industries as well as governmental and non-governmental agencies. When it has a vacancy to fill, the Board of Directors considers diverse candidates for membership on the Board and includes diversity as a specific factor when conducting any search. As part of its process in identifying new candidates to join the Board of the Directors, the Nominating and Governance Committee considers whether and to what extent a candidate’s attributes and experiences will individually and collectively complement the existing Board, recognizing that the Exelis businesses and operations are diverse and global in nature.

In addition to these minimum qualifications, the Nominating and Governance Committee evaluates each nominee’s skills to determine if those skills are complementary to the skills demonstrated by current Board members. The Nominating and Governance Committee also evaluates the Board’s needs for operational, technical, management, financial, international or other expertise.

Prior to recommending nominees for election as Directors, the Company’s Nominating and Governance Committee engages in a deliberative, evaluative process to ensure each nominee possesses the skills and attributes that individually and collectively will contribute to an effective Board of Directors. Biographical information for each candidate for election as a Director is evaluated and candidates for election participate in interviews with existing Board members and management. Each candidate is subject to thorough background checks. Director nominees must be willing to commit the requisite time for preparation and attendance at regularly scheduled Board and Committee meetings and participation in other matters necessary for good corporate governance.

The Nominating and Governance Committee identifies Director candidates through a variety of sources including search firms, personal references and business contacts. The Nominating and Governance Committee will consider director nominees recommended by shareholders for election to the Company’s Board who meet the qualification standards described above (See Section II F of the Nominating and Governance Charter at http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-govhighlights) The Nominating and Governance Committee also evaluates and makes recommendations to the Board of Directors concerning appointment of Directors to Board Committees, selection of Board Committee Chairs, Committee member qualifications, Committee member appointment and removal, Committee structure and operations and proposal of the Board slate for election at the Annual Meeting of Shareholders, consistent with criteria approved by the Board of Directors.

 

Non-management Director Compensation:

The Board of Directors typically reviews non-management Director compensation on a biennial basis. Non-management Director compensation was last reviewed in May 2013. Upon the recommendation of Pay Governance LLC, an independent compensation consulting firm, and after review by the Compensation Committee, the Exelis Nominating and Governance Committee recommended, and the full Board of Directors of Exelis approved, a total compensation level of $190,000 for Exelis non-management Directors comprised of $100,000 in cash or deferred cash, at each non-management Director’s election, and $90,000 in restricted stock units for the full-year tenure. The full-year tenure extends from the date of the Annual Meeting to the day prior to the next Annual Meeting. Incremental pay for the full-year tenure includes an additional $15,000 cash retainer for the Audit Committee Chair. The non-executive Chairman of the Board receives an additional $125,000 comprised of $62,500 in cash retainer and $62,500 in restricted stock units for the full-year tenure. The incremental payments for the Audit Committee Chair and the non-executive Chairman were based on the significant responsibilities involved with these positions and a consideration of current competitive data. Directors choosing deferred cash may elect to have the deferred cash deposited into an interest-bearing cash account, at an interest rate determined as of the Company’s annual meeting, or deposited into an account that tracks the performance of Exelis common stock.

Key features of Director RSUs:

 

    Accrue dividend equivalents during the restriction period. Accrued dividends are paid on vesting.
    Settle in shares.
    Vest the day immediately prior to the Annual Meeting date or upon separation from service for any of the following reasons.
  ¡    the Director’s death;

 

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  ¡    the Director’s Disability (complete and permanent inability of the Director to perform all of his or her duties as a member of the Board);
  ¡    the Director’s retirement from the Board at or after age 72; or
    the Director’s separation from service on account of the acceptance by the Director of a position (other than an honorary position) in the government of the United States, any State or any municipality or any subdivision thereof or any organization performing any quasi-governmental function.
    If the Director’s service on the Board terminates for any reason other than one listed above prior to the vesting date, the Award shall be forfeited immediately.

The following table sets forth information concerning the 2013 compensation awarded to non-management Directors of Exelis for the fiscal year ending December 31, 2013.

Director Compensation Table

 

Name

   Fees
Earned or
Paid in
Cash
($)(1)
     Stock
Awards
($)(2)
     Total
($)
 

Ralph F. Hake

     162,500         152,500         315,000   

Christina A. Gold*

     —           —           —     

John J. Hamre

     100,000         90,000         190,000   

Paul J. Kern

     100,000         90,000         190,000   

Steven R. Loranger*

     —           —           —     

Herman E. Bulls

     100,000         90,000         190,000   

Patrick J. Moore

     115,000         90,000         205,000   

Mark L. Reuss

     100,000         90,000         190,000   

Billie I. Williamson

     100,000         90,000         190,000   

R. David Yost

     100,000         90,000         190,000   

 

  * Mrs. Gold and Mr. Loranger did not stand for reelection at the May 2013 Annual Meeting of Shareholders.

 

  (1) Non-management Directors had the choice to irrevocably elect deferral of their cash retainer into an interest-bearing cash account or an account that tracks the performance of Exelis stock.

 

  (2) Amounts reflect the grant date fair value computed in accordance with Financial Accounting Standards Board Accounting Standards Codification Topic 718, Stock Compensation (“FASB ASC Topic 718”). Other than Mr. Hake and Mr. Moore, the Non-executive Chair and Audit Committee Chair respectively, non-management Directors do not receive differing amounts of equity compensation. The grant date fair value for restricted stock units was $11.66 per unit, the closing price of Exelis stock on the grant date, which was May 8, 2013.

 

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The table below represents restricted stock, restricted stock units and stock options outstanding as of December 31, 2013 for our non-management Directors.

Restricted Stock, Restricted Stock Unit and

Stock Option Awards Outstanding at Fiscal Year-End

 

Name

   Outstanding
Restricted Stock and
Restricted Stock
Unit Awards(#)
     Outstanding Stock
Option Awards(#)
 

Herman E. Bulls

     7,719         —    

Christina A. Gold*

     17,547         5,820   

Ralph F. Hake

     28,838         9,790   

John J. Hamre

     23,613         5,820   

Paul J. Kern

     15,976         9,050   

Steven R. Loranger(1)*

     —           602,437   

Patrick J. Moore

     15,976         —    

Mark L. Reuss

     7,719         —     

Billie I. Williamson

     7,719         —     

R. David Yost

     20,086         —     

 

* Mrs. Gold and Mr. Loranger did not stand for reelection at the May 2013 Annual Meeting of Shareholders.

 

(1) Mr. Loranger’s outstanding stock option awards were received as an employee of ITT prior to the Spin-Off.

All Exelis non-management Directors were granted restricted stock units under the 2011 Plan. Restricted shares previously awarded under the ITT 1996 Plan which preceded the ITT 2003 Plan, and under which restricted shares are still outstanding, provided that each Director’s restricted shares are held in escrow and may not be transferred in any manner until one of the following events occurs:

 

    the fifth anniversary of the grant of the shares unless extended as described below;

 

    the Director retires at age 72;

 

    there is a change of control of the Company;

 

    the Director becomes disabled or dies;

 

    the Director’s service is terminated in certain specified, limited circumstances; or

 

    any other circumstance in which the Compensation Committee believes, in its sole discretion, that the purposes for which the grants of restricted stock were made have been fulfilled and, as such, is consistent with the intention of the 1996 Plan.

Under the ITT 2003 Plan and the ITT 1996 Plan, non-management Directors may choose to extend the restriction period for not more than two successive five-year periods, or until six months and one day following the non-management Director’s termination from service from the Board of Directors under certain permitted circumstances. Under the 2011 Plan, non-management Directors may choose to extend the restriction period until the date the Director separates from service or the earlier of the separation from service date or a date selected subsequent to the scheduled vesting date. The non-management Director may make a subsequent deferral election for a period of not less than five years from the date such amounts would otherwise have been settled and paid under the deferral election then in effect, subject to Section 409A of the Internal Revenue Code of 1986, as amended (“Section 409A”). Section 409A is an Internal Revenue Code section that deals specifically with non-qualified deferred compensation plans and provides requirements and rules for timing of deferrals and distributions under those plans.

 

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The ITT 1996 Plan also provided that if a Director ceased serving on the Board under any other circumstances, shares with respect to which the ITT 1996 Plan restrictions have not been lifted would be forfeited. Under the ITT 2003 Plan, the period of restriction for restricted stock awarded is five years. The Nominating and Governance Committee and the Compensation Committee may determine that a Director, whose service from the Board of Directors is terminated, has fulfilled the purpose for which the grant of restricted stock was made and lift the restriction for all or a portion of restricted stock awards. Time and form of payment for outstanding restricted stock received after 2004, as well as elections to have the cash retainer deferred after 2004, have been modified, with the consent of each Director, to comply with Section 409A.

 

Director Expenses:

Exelis reimburses non-management Directors for expenses they incur to travel to and from Board of Director, Committee and shareholder meetings and for other Company-business related expenses (including travel expenses of spouses if they are specifically invited to attend an event for appropriate business purposes). Such travel may include use of the Company aircraft, if available and approved in advance by the Chief Executive Officer and President of Exelis. Director airfare is reimbursed at no greater than first-class travel rates.

 

Indemnification and Insurance:

As permitted by its By-laws, Exelis indemnifies its Directors to the full extent permitted by law and maintains insurance to protect the Directors from liabilities, including certain instances where it could not otherwise indemnify them. All Directors are covered under a non-contributory group accidental death and dismemberment policy that provides each of them with $1,500,000 of coverage. They may elect to purchase additional coverage under that policy for them and their family members. Non-management Directors also may elect to participate in an optional non-contributory group life insurance plan that provides $100,000 of coverage.

 

Policies for Approving Related Person Transactions:

The Company and the Board have adopted formal written policies for evaluation of potential related person transactions, as those terms are defined in the SEC’s rules for executive compensation and related person disclosure, which provide for review and pre-approval of transactions which may or are expected to exceed $120,000 involving non-management Directors, Executive Officers, beneficial owners of five percent or more of the Company’s common stock or other securities and any immediate family of such persons. The Company’s policy generally groups transactions with related persons into two categories: (1) transactions requiring the approval of the Nominating and Governance Committee and (2) certain transactions, including ordinary course transactions below established financial thresholds, that are deemed pre-approved by the Nominating and Governance Committee. In reviewing related person transactions that are not deemed pre-approved for approval or ratification, the Nominating and Governance Committee considers the relevant facts and circumstances, including:

 

  Whether terms or conditions of the transaction are generally available to third-parties under similar terms or conditions;
  Availability of alternative suppliers or customers; and
  Level of interest or benefit to the related person;
  Benefit to the Company.
 

 

The Nominating and Governance Committee is deemed to have pre-approved certain transactions identified in Item 404(a) of Regulation S-K that are not required to be disclosed even if the amount involved exceeds $120,000. In addition, any transaction with another company at which a related person’s only relationship is as an employee (other than an executive officer), director and/or beneficial owner of less than 10% of that company’s shares is deemed pre-approved; provided, however, that with respect to directors, if a director is a current employee, or an immediate family member is a current executive officer, of a company that has made payments to, or received payments from, the Company for property or services in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million, or 2% of such other company’s consolidated gross revenues, such transaction shall be reviewed by the Nominating and Governance Committee and not considered appropriate for automatic pre-approval. Regardless of whether a transaction is deemed pre-approved; all transactions in any amount are required to be reported to the

 

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Nominating and Governance Committee. Subsequent to the adoption of the written procedures above, the Company has followed these procedures regarding all reportable related person transactions. The Company’s Related Person Transaction Policy is posted on the Company’s website at: http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-govhighlights.

 

Code of Conduct:

The Company has adopted the Exelis Code of Conduct which applies to all employees, including the Company’s Chief Executive Officer, Chief Financial Officer and Principal Accounting Officer and, where applicable, to its non-management Directors. The Code of Conduct is posted on the Company’s website at:

http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-govhighlights. The Company discloses any changes or waivers from the Code of Conduct for the Company’s Chief Executive Officer, Chief Financial Officer, Principal Accounting Officer, its non-management Directors and other executive officers on its website. In addition, the Company will disclose within four business days any substantive changes in or waivers of the Code of Conduct granted to our Chief Executive Officer, Chief Financial Officer and Principal Accounting Officer, or persons performing similar functions, by posting such information on our website rather than by filing a Form 8-K. There were no substantive changes in or waivers of the Code of Conduct granted to our Chief Executive Officer, Chief Financial Officer and Principal Accounting Officer, or persons performing similar functions in 2013. A copy of the Code of Conduct will be provided, free of charge, to any shareholder upon request to the Corporate Secretary of Exelis.

 

Committees of the Board of Directors:

 

Director    Independent    Audit   

Compensation and

Personnel

   Nominating and
Governance

Herman E. Bulls

   X    X         X

Ralph F. Hake

   X    X    X     

John J. Hamre

   X              X - Chair

Paul J. Kern

   X         X - Chair    X

Patrick J. Moore

   X    X - Chair          

Mark L. Reuss

   X         X     

Billie I. Williamson

   X    X         X

R. David Yost

   X         X     

Audit Committee Responsibilities:    The Audit Committee has responsibility, among other things, to meet periodically with management and with both our independent registered public accounting firm and internal auditor to review audit results and the adequacy of and compliance with our system of internal controls. In addition, the Audit Committee will appoint or discharge our independent auditor, and review and approve auditing services, audit related services and permissible non-audit services to be provided by the independent auditor in order to evaluate the impact of undertaking such added services on the independence of the auditor. The responsibilities of the Audit Committee are more fully described in our Audit Committee charter. The Board of Directors has affirmatively determined that each of the members of the Audit Committee is independent and financially literate. Further, the Board of Directors has determined that Mr. Moore, Mr. Bulls, Mr. Hake and Ms. Williamson possess accounting or related financial management expertise within the meaning of the NYSE listing standards and that Ms. Williamson qualifies as an “audit committee financial expert” as defined under the applicable SEC rules.

Compensation and Personnel Committee Responsibilities:    The Compensation Committee oversees all compensation and benefit programs and actions that affect our senior executive officers, including the NEOs. The Compensation Committee also provides strategic direction for our overall compensation structure, policies and programs and oversees and approves the continuity planning process. The responsibilities of the Compensation Committee are more fully described in the Compensation Committee charter.

Each member of the Compensation Committee is a non-management Director. The Board has reviewed the background, experience, financial interests, employment, commercial, charitable, familial and other relationships of each of Messrs. Kern,

 

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Hake, Reuss and Yost, and has determined that, each such person is (i) a “Non-Employee director” of the Company as defined under Rule 16b-3 of the Exchange Act and (ii) an “outside director” as defined under Treasury Regulation Section 1.162-27(e)(3)(i) of the Internal Revenue Code of 1986, as amended.

Compensation Committee Interlocks and Insider Participation:    There are no Compensation Committee interlocks involving any members of the Compensation Committee. None of the members of the Compensation Committee during fiscal year 2013 or as of the date of this Proxy Statement has been an officer or employee of the Company and no executive officer of the Company served on the Compensation Committee or board of any company that employed any member of the Compensation Committee or Board of Directors.

Nominating and Governance Committee Responsibilities:    The Nominating and Governance Committee is responsible for, among other things, developing and recommending to the Board of Directors criteria for identifying and evaluating director candidates; identifying, reviewing the qualifications of and proposing candidates for election to the Board of Directors; and assessing the contributions and independence of incumbent directors in determining whether to recommend them for reelection to the Board of Directors. The Nominating and Governance Committee also reviews and recommends action to the Board of Directors on matters concerning transactions with related persons and matters involving corporate governance and, in general, oversees the evaluation of the Board of Directors. The responsibilities of the Nominating and Governance Committee are more fully described in the Nominating and Governance Committee charter.

Audit Committee

 

2013 Audit Committee Members:
    Patrick J. Moore, Chair
    Herman E.Bulls
    Ralph F. Hake
    Billie I. Williamson
Meetings in 2013:     9
Audit Committee Responsibilities:     Subject to any action that may be taken by the full Board, the Audit Committee has the ultimate authority and responsibility to determine Deloitte (our independent registered public accounting firm) qualifications, independence and compensation, and to appoint (or nominate for shareholder ratification), evaluate, and where appropriate, consider rotation or replacement of Deloitte.
    Review and discuss with management and the independent auditors the audited financial statements of the Company including discussion of the Company’s disclosures under Management’s Discussion and Analysis of Financial Conditions and Results of Operations and make a recommendation regarding whether the annual audited financial statements should be included in any public filing including the Company’s Annual Report on Form 10-K (or the Annual Report to Shareholders if distributed prior to the filing of Form 10-K).
    Review and discuss with management, the independent registered public accountants and the internal auditor the quarterly consolidated financial statements of the Company, including a discussion of the Company’s disclosures under “Management’s Discussion and Analysis of Financial Condition and Results of Operations,” and the results of the independent registered public accountants’ review of those statements prior to the Company’s filing of each Form 10-Q with the SEC.
    Review and consider with Deloitte matters required to be discussed by Statement of Auditing Standards (“SAS”) PCAOB Auditing Standard No. 16 (the framework for effective communication between the independent auditor and the Company in relation to the audit of financial statements).
    Review with management and Deloitte the effect of regulatory and accounting initiatives on the Company’s financial statements.

 

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    As a whole, or through the Audit Committee Chair, review and discuss with Deloitte the Company’s interim financial results to be included in the Company’s earnings report or quarterly reports to be filed with the SEC, including discussion of the Company’s disclosures under Management’s Discussion and Analysis of Financial Condition and Results of Operations prior to the filing of its Form 10-Q with the SEC.
    Review and discuss with management the types of information to be disclosed and the types of presentations to be made with respect to the Company’s earnings press releases and rating agencies.
    Discuss with management and Deloitte the quality and adequacy of the Company’s internal controls and their effectiveness, and meet regularly and privately with the General Auditor or head of the internal audit function.
    Annually request from Deloitte a formal written statement delineating all relationships between Deloitte and the Company, consistent with the PCAOB Rule 3526. With respect to such relationships, the Audit Committee shall:
      Discuss with Deloitte any disclosed relationships and the impact of the relationship on Deloitte’s independence; and
      Assess and recommend appropriate action in response to the Deloitte report to satisfy itself of the auditor’s independence.
    Adopt and monitor implementation and compliance with the Company’s Audit Services, Audit Related Services and Non-Audit Services Policy, which addresses approval requirements and the limited circumstances in which Deloitte or other service providers may be retained for non-audit services. Pre-approve or delegate to one or more independent members, when appropriate, to pre-approve the retention of the independent auditor for audit related and permitted non-audit services. Other tax related consulting and special projects and fees for any other services to be provided by the independent auditor and internal audit service providers must be submitted to the Audit Committee consistent with the Company’s Audit Services, Audit Related Services and Non-Audit Services Policy.
    Confirm the scope of audits to be performed by Deloitte and any outside internal audit service provider, monitor progress and review results. Review fees and expenses charged by Deloitte and any party retained to provide internal audit services.
    On an annual basis, discuss with Deloitte its internal quality control procedures, material issues raised in quality control or peer review and any inquiries by governmental or professional authorities within the last five years (and any steps taken to deal with issues raised) regarding the firm’s independent audits of other clients.
    Review significant findings or unsatisfactory internal audit reports or audit problems or difficulties encountered by Deloitte, in the course of the audit work, including any restrictions on the scope of its activities or on access to requested information, and any significant disagreements with management, and monitor management’s response to such matters. Without excluding other possibilities, the Audit Committee may wish to review with the independent registered public accounting firm (i) any accounting adjustments that were noted or proposed by such firm but were “passed” (as immaterial or otherwise) and (ii) any communications regarding auditing or accounting issues.
    Provide oversight and discuss with management, internal auditors and Deloitte, the adequacy and effectiveness of the Company’s overall risk assessment and risk management process, including all risk mitigation processes.
    Review the Company’s capital structure including stock repurchases, debt offering and other financings and dividends.

 

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    Review the Company’s rating agencies reviews.
    Review the Company’s capital allocation including capital expenditures and research and development.
    Review its performance and Charter at least annually and make recommendations to the Board of Directors for approval and adoption of its Charter.
    Review regularly and consider the Company’s reserves including environmental, safety and health reserves.
    Review expense accounts of senior executives.
    Update the Board of Directors on a regular basis with respect to matters coming to its attention that may have a significant impact on the Company’s financial condition or affairs; the Company’s compliance with legal or regulatory requirements and the performance and independence of Deloitte and the internal audit function.
    Review major issues regarding accounting principles and financial statement presentations, significant changes to the Company’s selection or application of accounting principles and major issues relating to the Company’s internal controls including any specifically required steps to correct identified major internal control issues. The Audit Committee also reviews management or Deloitte’s analyses regarding significant financial reporting issues and judgments made in preparing financial statements including analyses of alternative GAAP methods as well as the effect of regulatory and accounting initiatives and off-balance sheet structures, if any, on the Company’s financial statements.
    Review all material related party transactions prior to initiation of the transaction and make recommendations to the Board of Directors for approval or disapproval.
    In conjunction with the Board of Directors, evaluate the qualifications of its members and its own performance on an annual basis.
    Meet separately, on a regular basis, with Deloitte, internal auditors, and members of management, as well as privately as a Committee.
    Establish policies regarding the Company’s employment and retention of current or former employees of Deloitte or outsourced internal auditor.
    With respect to complaints concerning accounting, internal accounting controls or auditing matters:
      Review and approve procedures for receipt, retention and treatment of complaints received by the Company; and
      Establish procedures for the confidential, anonymous submission of complaints to the Audit Committee.
    Establish levels for payment by the Company of fees to Deloitte and any advisors retained by the Audit Committee.
    Receive regular reports from the Chief Executive Officer, the Chief Financial Officer and from the Company’s disclosure control committee representative on the status of the Company’s disclosure controls and related certifications, including disclosure of any material weaknesses or significant deficiencies in the design or operation of internal controls and any fraud that involves management or other employees with a significant role in internal controls.
    Prepare the Report of the Audit Committee for the Company’s Proxy Statement.

 

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Although more than one member of the Board of Directors satisfies the requirements of an audit committee financial expert, the Board of Directors has identified Billie I. Williamson as the Company’s audit committee financial expert. A copy of the Audit Committee Charter is available on the Company’s website at: http://investors.exelisinc.com/phoenix.zhtml?c= 248208&p=irol-govhighlights. The Company will provide, free of charge, a copy of the Audit Committee Charter to any shareholder, upon request to the Corporate Secretary of Exelis.

Compensation and Personnel Committee

 

2013 Compensation and Personnel Committee Members are:
    Paul J. Kern, Chair
    Ralph F. Hake
    Mark L. Reuss
    R. David Yost
Meetings in 2013:     6
Compensation and Personnel Committee Responsibilities::     The Committee’s primary objective is to establish a competitive executive compensation program that clearly links executive compensation to business performance and shareholder return, without excessive enterprise risk.
    Approve and oversee administration of the Company’s employee compensation program including incentive plans and equity-based compensation plans.
    Evaluate senior management and Chief Executive Officer performance, evaluate enterprise risk and other risk factors with respect to compensation objectives, set annual performance objectives for the Chief Executive Officer and approve individual compensation actions for the Chief Executive Officer and officers at the corporate vice president level and above, as well as certain other selected positions.
    Oversee the establishment and administration of the Company’s benefit programs.
    Select, retain and determine the terms of engagement for independent compensation and benefits consultants and other outside counsel, as needed, to provide independent advice to the Committee with respect to the Company’s current and proposed executive compensation and employee benefit programs. In 2013 the Committee obtained such advice.
    Oversee and approve the continuity planning process and review with the full Board of Directors, which provides final approval.
    Prepare the Compensation Committee Report for the Company’s Proxy Statement.
    Review its performance and Charter at least annually and make recommendations to the Board of Directors for approval and adoption of its Charter.

Detail regarding the processes and procedures used to determine executive compensation is found in the Compensation Discussion and Analysis starting on page 44. A copy of the Compensation and Personnel Committee Charter is available on the Company’s website at: http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-govhighlights. The Company will provide, free of charge, a copy of the Compensation and Personnel Committee Charter to any shareholder, upon request to the Corporate Secretary of Exelis.

 

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Nominating and Governance Committee

 

2013 Nominating and Governance Committee Members:
    John J. Hamre, Chair
    Herman E. Bulls
    Paul J. Kern
    Billie I. Williamson
Meetings in 2013:     5
Nominating and Governance Committee Responsibilities:     Develop, annually review, update and recommend to the Board of Directors corporate governance principles for the Company.
    In the event it is necessary to select a new chief executive officer, lead the process for candidate evaluation, consideration and screening. The full Board of Directors has the final responsibility to select the Company’s chief executive officer.
    Evaluate and make recommendations to the Board of Directors concerning the composition, governance and structure of the Board.
    Make recommendations to the Board of Directors concerning the qualifications, compensation and retirement age of Directors.
    Administer the Board of Directors’ annual evaluation process.
    Consider questions of independence and possible conflicts of interest of members of the Board of Directors and executive officers and ensure compliance with the rules of the NYSE and the Clayton Antitrust Act.
    Review and recommend to the full Board matters and agenda items relating to the Company’s Annual Meeting of Shareholders.
    Review the form of Annual Report to Shareholders, Proxy Statement and related materials.
    Review the Company’s business continuity and disaster recovery programs and plans.
    Review the Company’s communication and advertising program and other activities involving community relations, major charitable contributions and promotion of the Company’s public image.
    Determine desired Board and Director skills and attributes and conduct searches for prospective board members whose skills and attributes reflect those desired for the Board of Directors.
    Identify, evaluate and propose nominees for election to the Board of Directors.
    Make recommendations to the Board of Directors concerning the appointment of Directors to Board Committees and the selection of Board Committee Chairs.
    Evaluate and make recommendations regarding senior management requests for approval to accept membership on outside boards.
    Review its performance and Charter at least annually and make recommendations to the Board of Directors for approval and adoption of its Charter.

As described on page the Nominating and Governance Committee will consider director nominees recommended by shareholders for election to the Company’s Board who meet the qualification standards. (See Section II.F of the Nominating and Governance Charter at http://investors.exelisinc.com/phoenix.zhtml?c=248208&p=irol-govhighlights)

 

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Report of the Audit Committee

The following Report of the Audit Committee does not constitute soliciting material and the Report should not be deemed filed or incorporated by reference into any other previous or future filings by the Company under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent the Company specifically incorporates this Report by reference therein.

Role of the Audit Committee.    The Audit Committee of the Board of Directors provides oversight on matters relating to the Company’s financial reporting process and ensures that the Company develops and maintains adequate financial controls and procedures, and monitors compliance with these processes. This includes responsibility for, among other things:

 

  determination of qualifications, performance and independence of Deloitte & Touche LLP (“Deloitte”), the Company’s independent registered public accounting firm;

 

  the appointment, compensation, retention, audit and oversight work of Deloitte in preparing or issuing audit reports and related work;

 

  review of financial reports and other financial information provided by the Company, its systems of internal accounting and financial controls, and the annual independent audit of the Company’s financial statements;

 

  oversight and review of procedures developed for consideration of accounting, internal accounting controls and auditing-related complaints;

 

  review of risk assessment and risk management processes on a company-wide basis; and

 

  adoption of and monitoring the implementation and compliance with the Company’s Audit Services, Audit-Related Services and Non-Audit Services Policy.

The Audit Committee has oversight responsibility for confirming the scope and monitoring the progress and results of internal audits conducted by the Company’s internal auditor. The Audit Committee discussed with the Company’s internal auditors and Deloitte the plans for their respective audits. The Audit Committee met with the internal auditors and Deloitte, with and without management present, and discussed results of their examinations, their evaluation of the Company’s internal controls, and the Company’s financial reporting.

The Company’s management has primary responsibility for the financial statements, including the Company’s system of disclosure and internal controls. The Audit Committee may investigate any matter brought to its attention. In that regard, the Audit Committee has full access to all books, records, facilities and personnel of the Company and the Audit Committee may retain outside counsel, auditors or other independent experts to assist the Committee in performing its responsibilities. Any individual may also bring matters to the Audit Committee confidentially or on an anonymous basis, by submitting the matter in a sealed envelope addressed to the “Audit Committee” to the Corporate Secretary who then forwards the sealed envelope to the Audit Committee.

Sarbanes-Oxley Act of 2002 (“SOX”) Compliance.    The Audit Committee has responsibility for monitoring all elements of the Company’s compliance with Sections 302 and 404 of SOX relating to internal control over financial reporting.

Audit Committee Charter.    The Board of Directors has adopted a written charter for the Audit Committee, which the Board of Directors and the Audit Committee review, and at least annually update and reaffirm. The Charter sets out the purpose, membership and organization, and key responsibilities of the Audit Committee.

Composition of the Audit Committee.    The Audit Committee comprises four members of the Company’s Board. The Board of Directors has determined that each Audit Committee member meets the independence standards set out in the requirements of the New York Stock Exchange currently in effect, including the audit committee independence requirements of Rule 10A-3 of the Exchange Act. No member of the Audit Committee has any relationship with the Company that may interfere with the exercise of independence from management and the Company. All members of the Audit Committee, in the business judgment of the full Board of Directors, are financially literate and several have accounting or related financial management expertise.

 

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Regular Review of Financial Statements.    The Audit Committee reviewed and discussed the Company’s audited financial statements with management. The Audit Committee, management and Deloitte reviewed and discussed the Company’s unaudited financial statements before the release of a quarter’s earnings report and filing on Form 10-Q, and the Company’s audited financial statements before the annual earnings release and filing of the Company’s 2013 Form 10-K.

Communications with Deloitte.    The Audit Committee has discussed with Deloitte the matters required to be discussed by Auditing Standard No. 16 Communications with Audit Committees, issued by the Public Company Accounting Oversight Board. The Audit Committee met privately with Deloitte five times during 2013.

Independence of Deloitte.    Deloitte is directly accountable to the Audit Committee and the Board of Directors. The Audit Committee has received the written disclosures and the letter from Deloitte required by applicable requirements of the Public Company Accounting Oversight Board regarding Deloitte’s communications with the Audit Committee concerning independence and has discussed with Deloitte their independence from management and the Company, any disclosed relationships and the impact of those relationships on Deloitte’s independence.

Recommendation Regarding Annual Report on Form 10-K.    In performing its oversight function with regard to the 2013 financial statements, the Audit Committee relied on financial statements and information prepared by the Company’s management. It also relied on information provided by the internal audit staff as well as Deloitte. The Audit Committee reviewed and discussed with management the Company’s audited financial statements as of and for the year ended December 31, 2013. Based on these discussions, and the information received and reviewed, the Audit Committee recommended to the Company’s Board of Directors and the Board of Directors has approved including the audited financial statements in the Company’s Annual Report on Form 10-K for the year ended December 31, 2013.

This report is furnished by the members of the Audit Committee.

Patrick J. Moore, Chair

Herman E. Bulls

Ralph F. Hake

Billie I. Williamson

 

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Compensation Committee Report

The following Report of the Compensation and Personnel Committee does not constitute soliciting material and the Report should not be deemed filed or incorporated by reference into any other previous or future filings by the Company under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent the Company specifically incorporates this Report by reference therein.

The Compensation and Personnel Committee of the Board of Directors (the “Compensation Committee”) approves and oversees administration of the Company’s executive compensation program and senior leadership development and continuity programs. The Compensation Committee’s primary objective is to establish a competitive executive compensation program that clearly links executive compensation to business performance and shareholder return. The Compensation Committee considers appropriate risk factors in structuring compensation to discourage unnecessary or excessive risk-taking behaviors and encourage long-term value creation.

Recommendation Regarding Compensation Discussion and Analysis

In performing its oversight function during 2013 with regard to the Compensation Discussion and Analysis prepared by management, the Compensation Committee relied on statements and information prepared by the Company’s management. It also relied on information provided by Pay Governance, LLC, the independent compensation consultant to the Compensation Committee. The Compensation Committee reviewed and discussed the Compensation Discussion and Analysis included in this Proxy Statement with management. Based on this review and discussion, the Compensation Committee recommended to the Company’s Board of Directors that the Compensation Discussion and Analysis be included in the Company’s Annual Report on Form 10-K for 2013 and this Proxy Statement.

This report is furnished by the members of the 2013 Exelis Compensation and Personnel Committee.

Paul J. Kern, Chair

Ralph F. Hake

Mark L. Reuss

R. David Yost

 

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Compensation Discussion and Analysis

Executive Summary

 

Exelis’ Named Executive Officers (“NEOs”) for 2013:

 

    David F. Melcher, Chief Executive Officer and President;

 

    Peter J. Milligan, Senior Vice President and Chief Financial Officer;

 

    Ann D. Davidson, Senior Vice President, Chief Legal Officer and Corporate Secretary;

 

    Christopher D. Young, Executive Vice President, Exelis and President of Geospatial Systems; and

 

    A. John Procopio, Senior Vice President and Chief Human Resources Officer

 

Say on Pay:

On May 8, 2013, we held an advisory vote to approve named executive officer compensation (“Say on Pay”). Approximately 93% of the votes cast were in favor of our named executive officer compensation. The Compensation Committee was advised of the results of this advisory vote. The Compensation Committee considered the results, and based on the support in favor of our named executive compensation, determined to maintain the current compensation philosophy and policies implementing that philosophy. Shareholders will be asked to provide an advisory vote on executive compensation on an annual basis.

 

Compensation Philosophy:

The Compensation Committee established that the Company’s executive compensation program is designed to support Exelis’ business strategy and to be reasonable, fair, fully disclosed and consistently aligned with long-term value creation. The Compensation Committee believes this compensation philosophy encourages individual and group behaviors that balance risk and reward and assists Exelis in achieving steady, sustained growth and earnings performance. To that end, the Compensation Committee adopted what it believes is a best practice executive compensation program that emphasizes Pay for Performance. A substantial portion of executive compensation is tied to the Company’s internal business financial performance and share price performance. If internal business performance or share price performance falls below identified thresholds, at-risk incentive compensation is reduced or not paid at all.

 

2013 NEO Pay:

Pay for Performance: Compensation for our NEOs ties a significant portion of compensation to performance. Pay components include salary, long-term awards, including restricted stock units (“RSUs”), stock options and Total Shareholder Return (“TSR”), and Annual Incentive Plan (“AIP”) awards. Compensation for NEOs discussed in this Compensation Discussion and Analysis reflects Exelis financial performance for 2013. The values of RSU and option grants provide absolute alignment with the growth or decline in Exelis share price. The AIP provides a cash payout if certain financial metrics, including earnings per share (“EPS”), are met. The TSR award provides for a cash payment based on Exelis TSR performance relative to the two Aerospace/Defense industry peer groups which comprise the Exelis TSR performance index described on page 55. 2013 cash-based incentives are described in the table below:

 

Pay Component   Performance During 2013   Actual/Projected Payout

2013 Annual Incentive Plan (AIP)

 

      EPS = $1.55 (versus target of $1.50)

 

      Revenue = $4.81 billion (versus target of $5.05 billion)

 

      Operating Cash Flow = $587 million (versus target of $508 million)

 

      Return on Invested Capital = 16% (versus > 15% target)

  Actual bonus = 121.5% of target

 

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2012 – 2014 Total Shareholder Return (TSR) Cash Award

 

Exelis TSR from 1/1/12 through 12/31/13:

 

      92nd percentile of S&P 1500 Aerospace/Defense Index

 

      Second within the Concentrated peer group

  2012-2014 TSR Award projected payout is 200% of target based on TSR to date relative to peer groups.

2013 – 2015 Total Shareholder Return (TSR) Cash Award

 

Exelis TSR from 1/1/13 through 12/31/13:

 

      63rd percentile of S&P 1500 Aerospace/Defense Index

 

      Third within the concentrated peer group

  2013-2015 TSR Award projected payout is 150.8% of target based on TSR to date relative to peer groups.

 

Pay at Risk:

 

    The AIP award is an element of NEO compensation which rewards annual operating performance and earnings per share appreciation.

 

    2013 TSR awards for the 2013-2015 performance period provide an element of executive compensation based on relative share price performance over three years as measured against two Aerospace and Defense industry peer groups. TSR payments, if any, are made in cash.

 

    2013 stock option and RSU grants directly tie NEO compensation to absolute share price performance.

 

LOGO

 

 

Key Governance Policies Related to Compensation:

 

 

We do:

 

      use an independent compensation consultant

 

      pay for performance

 

      mitigate compensation risk through oversight, controls and appropriate incentives in our balanced compensation programs

 

      have change of control provisions that only trigger upon consummation of the change of control transaction

 

      have limited perquisites

 

      have an annual Say-on-Pay vote

 

      have a clawback policy

 

      have an anti-hedging policy

 

      have stock ownership guidelines

 

We do not:

 

      pay dividend equivalents on RSU awards granted to our employees unless and until the RSU vest.

 

      reprice stock options

 

      include equity awards in pension calculations

 

      provide tax gross ups for any perquisites or in connection with payments made in the event of change of control

 

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Compensation Discussion and Analysis

 

How the Compensation Committee made compensation decisions for the 2013 NEOs:

The Compensation Committee retained an independent consultant, Pay Governance LLC (the “Compensation Consultant”) in 2013 as an advisor for NEO compensation. The Compensation Consultant provided objective expert analyses, assessments, research and recommendations for executive compensation programs, incentives, perquisites, and compensation standards as well as analysis of material prepared by Exelis for the Compensation Committee review. The Compensation Consultant also provided base salary, annual incentive targets and long-term incentive targets for a group of peer companies (the “Exelis Compensation Peer Group”) to be used as a reference.

 

Independent Compensation Consultant:

The services performed by the independent Compensation Consultant were for and at the direction of the Compensation Committee. The Compensation Committee is directly responsible for the appointment, compensation, and oversight of the Compensation Consultant.

In connection with the engagement of the Compensation Consultant, the Compensation Committee considered various factors bearing on the independence of the Compensation Consultant, including, but not limited to, the following:

 

    Provision of other services to Exelis by the Compensation Consultant;

 

    Relationships of the Compensation Consultant with members of the Compensation and Personnel Committee, including business and personal relationships;

 

    Relationships of the Compensation Consultant with executive officers of Exelis, including business and personal relationships;

 

    Stock ownership of Exelis by the Consultant; and

 

    The amount of fees received by the Compensation Consultant.

The Compensation Committee affirmatively determined the Compensation Consultant was independent and has no conflicts of interest with the Company or the Board of Directors.

In 2013 the Compensation Consultant also acted as an advisor to the Nominating and Governance Committee in connection with Director compensation. In 2013, Exelis’ human resources, finance and legal departments supported the work of the Compensation Committee, provided information, answered questions and responded to requests from the Compensation Consultant.

The Exelis Compensation Peer Group is described below. The Compensation Committee considered this competitive market data in addition to recommendations from Exelis’ Chief Executive Officer and Senior Vice President, Chief Human Resources Officer in determining executive compensation. The Compensation Committee delegated to the Senior Vice President, Chief Human Resources Officer responsibility for administering the executive compensation program.

 

Exelis Compensation Peer Group:

The Exelis Compensation Peer Group for compensation comparison consists of select Aerospace / Defense companies with annual revenues greater than $1 billion that were available in the Towers Watson’s compensation survey database. The Compensation Committee considers these companies as being most representative of the companies which comprise the marketplace in which Exelis competes for business talent. Data from these companies were adjusted, using a regression analysis, to reflect Exelis’ annual revenue. Data reviewed included competitive market information for each compensation component and total compensation.

 

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The 2013 Exelis Compensation Peer Group consists of:

 

     Alliant Techsystems Inc.

 

     Lockheed Martin Corporation

     BAE Systems plc

 

     Northrop Grumman Corporation

     The Boeing Company

 

     Rockwell Collins, Inc.

     Curtiss-Wright Corporation

 

     Rolls-Royce

     General Dynamics Corporation

 

     SAIC, Inc.1 / Leidos

     General Atomics

 

     Space Systems / Loral, Inc.

     Hexcel Corporation

 

     Spirit AeroSystems Holdings, Inc.

     Honeywell International Inc.

 

     Textron Inc.

     Huntington Ingalls Industries, Inc.

 

     United Technologies Corporation

     L-3 Communications Holdings, Inc.

 

 

1 In September 2013 SAIC, Inc. spun off its technical, engineering and enterprise information technology services business which was named Science Applications International Corporation (‘SAIC’) and renamed itself Leidos. Exelis will continue to use Leidos as part of its compensation peer group.

For 2013, the Exelis Compensation Peer Group from 2012 was modified to delete Goodrich Corporation because it was acquired during 2012 and Kaman Corporation because its compensation data was not available in the Towers Watson’s survey database. SAIC, Rolls-Royce, and General Atomics were added because, in the view of the Compensation Committee, these companies met the criteria described above.

 

Annual Compensation Committee Process for Determining CEO and NEO Compensation:

 

Goals and Objectives

Approved

  Mid-year performance assessment   Year-end Performance Preliminary Review  

Actions Based on

Performance

First Quarter

(ending March 31, 2013)

      CEO Goals and Objectives

      Annual Incentive Performance Goals

 

Third Quarter

(ending September 30, 2013)

      Review progress toward goals

 

Fourth Quarter

(ending December 31, 2013)

      Performance Review for CEO and NEOs

 

First Quarter 2014

(ending March 31, 2014)

      Approve Salaries for 2014

      Certify performance goal results, as applicable, for RSU, Options, TSR awards

      Approve AIP payout for prior year

 

Exelis Compensation Cycle:

The Compensation Committee reviews compensation in detail during the first quarter of every year. This review includes:

 

    Annual performance reviews for the prior year,

 

    Base salary merit increases — normally provided in March.

 

    AIP target awards, and

 

    Long-term incentive target awards (including stock options, restricted stock units and TSR awards).

The actual award date of stock options, restricted stock units and target TSR awards is determined on the date the Compensation Committee approves these awards, which is typically the March meeting of the Compensation Committee. (Meeting dates for the following year’s regular Exelis Board and Committee meetings are scheduled during the prior year.) Target TSR awards reflect a three-year performance period starting on January 1 of the year in which the Compensation

 

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Committee approves the award. Participants in the Long-Term Incentive Award Program receive notification of their award as soon as reasonably practical after the grant date. The Compensation Committee reviewed and assessed the performance of the NEOs during 2013. The Compensation Committee will continue to review and assess the performance of the Chief Executive Officer and all senior executives and authorize compensation actions it believes are appropriate and commensurate with relevant competitive data and the approved compensation program.

 

Qualitative Considerations:

The Compensation Committee considered individual performance, including consideration of the following qualitative performance factors, in addition to the quantitative measures discussed in this Compensation Discussion and Analysis. While there is no formal weighting of qualitative factors, the following factors were considered in making compensation decisions:

 

Consideration   Objective
Portfolio Repositioning   Rationalize business around core, attractive market segments
Differentiated Organic Growth   Align strategies and resources around attractive portfolio positions
Strategic Execution   Outperform market expectations
Cultural Transformation   Optimize organization around Exelis Vision and Values

 

Compensation Objectives, Principles and Approaches:

The compensation program objectives, principles and approaches reflect Exelis business needs and strategy. The following sections provide more detailed information about the Exelis compensation program.

 

Objective    General Principle    Specific Approach
Attract and retain well-rounded, capable leaders.    Design an executive compensation program to attract and retain high performing executives.    Target total direct compensation at the competitive median of the Exelis Compensation Peer Group adjusted for revenue size.
Align at-risk compensation with business performance.    The measures of performance in our compensation programs must be aligned with measures key to the success of our businesses. If our businesses succeed, our shareholders will benefit.    Provide annual and long-term incentive opportunity based on business performance to drive shareholder value.

Align at-risk compensation

with levels of executive responsibility.

   As executives advance in the Company, the leverage of at-risk pay relative to fixed pay increases.    Structure NEO compensation so that a substantial portion of compensation is at risk for executives with greater levels of responsibility.

 

Primary Compensation Components:

 

 

       

NEO Compensation

     =         Base Salary            +      Annual Incentive           +         Long-Term Incentives   

 

  1. Salary — Base salary comprises the smallest component of total direct compensation, reflecting the Compensation Committee’s commitment to aligning NEO compensation with Exelis performance. Salary is not a risk-based element of compensation.

 

  2. Annual Incentive Plan Awards (AIP) — AIP payouts are based on annual performance against approved objective corporate financial goals. AIP payouts are not guaranteed. Annual performance must meet minimum performance levels for a payout to be earned.

 

  3. Long-Term Incentive Awards — Restricted Stock Units, Non-qualified Stock Options and TSR awards comprise the Long-Term Incentive Awards. Equity awards align NEO compensation with shareholder value and are the largest component of NEO compensation. The TSR awards measures Company share price performance relative to a peer group of companies (the Exelis TSR Performance Index discussed on page 55) over a three year period. Performance below the 25th percentile results in zero payout.

 

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NEO Compensation Comparisons:

Annual base salary, annual incentive targets and long-term incentive targets for Exelis’ NEO positions were compared with those of similar positions in the Exelis Compensation Peer Group. This information was used to provide the market median dollar value for annual base salary, annual incentives and long-term incentives. Compensation levels that are approximately 10% above or below the market median dollar value are considered to be within the market median range. The Compensation Committee considers a position’s strategic value, Exelis’ objectives and strategies and individual experience and performance in the position when making comparative decisions. The Compensation Committee could, but was not required to, consider prior year’s compensation, including short-term or long-term incentive payouts, restricted stock unit vesting or option exercises in compensation decisions for the named executive officers.

 

NEO Compensation — Percentage of Median:

The following chart sets out the 2013 annual base salary, annual incentive target, long-term incentive target and the total compensation for each NEO relative to the market median dollar value. For Messrs. Melcher and Milligan and Ms. Davidson, the compensation components and overall compensation reflect the relatively short tenure of each individual in their current corporate positions. In 2013, Ms. Davidson received a 5.3 % salary increase to align her salary level closer to the market range and to recognize her performance and contributions to the Company in her role.

Individual Executive Positions — Percentage of Median

 

Named Executive Officer  

2013

Annual

Base

Salary

($)

   

2013 Annual Base
Salary as

Percentage of the

Aerospace/Defense

Median Dollar

Value

 

Target

2013

Annual

Incentive

Award

 

Target 2013

Annual Incentive

Award as

Percentage of

Aerospace/Defense

Median Dollar

Value

 

2013 Long-

Term

Incentive

Award ($)

 

2013 Long-Term

Incentive Award

as Percentage of

Aerospace/Defense

Median Dollar Value

 

Anticipated Total

Annual

Compensation as

Percentage of

Aerospace/Defense

Median

David F. Melcher,

Chief Executive Officer and President

    930,000      90.1%   110%

of Annual

Base

Salary

  71.0%    

(Below median

range)

  4,000,000   103.9%   93.6%

Peter J. Milligan,

Senior Vice President, Chief Financial Officer

    481,800      88.4%    

(Below median

range)

  80%

of Annual

Base

Salary

  98.0%   990,000   88.7%    

(Below median
range)

  88%    

(Below median
range)

Ann D. Davidson,

Senior Vice President, Chief Legal Officer and Corporate Secretary

    410,000      87.2%    

(Below median

range)

  65%

of Annual

Base

Salary

  91%   650,000   96.3%   88.8%    

(Below median
range)

Christopher D. Young

Executive Vice President, and President and General Manager of Geospatial Systems

    389,600      105.5%   65%

of Annual

Base

Salary

  104%   570,000   101.4%   104.9%

A. John Procopio,

Senior Vice President,
Chief Human Resources Officer

    368,500      98.8%   65%

of Annual

Base

Salary

  101%   502,000   108.4%   103.4%

 

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The following sections, including information supplied in tabular form, provide information about principles and approaches with respect to Base Salary, the AIP and long-term incentive target awards for Exelis. The Compensation Committee developed programs for our Base Salary, AIP and long-term incentive target awards, reflecting what the Compensation Committee considered appropriate measures, goals, and targets based on our competitive marketplace.

BASE SALARY

 

General Principle

  

Specific Approach

A competitive salary provides a necessary element of stability.    Salary levels reflect comparable competitive market levels among a peer group of Aerospace/Defense companies, adjusted by revenue size, as provided by the Compensation Consultant. Data was adjusted using regression analysis to reflect Exelis’ size. Salary levels are reviewed annually.
Base salary should recognize individual performance, market value of a position, and the incumbent’s tenure, experience, responsibilities, contribution to Exelis and growth in his or her role. Mr. Melcher declined a salary increase for the 2013 year in light of challenging conditions in the marketplace.    Merit increases are based on overall performance and relative competitive market position.

ANNUAL INCENTIVE PLAN (AIP)

 

AIP Payment = Annual Base Salary x Target AIP Percent x Approved Performance  Factor

Subject to Compensation Committee Approval

Overview of the AIP

 

General Principle

  

Specific Approach

The AIP target award for NEOs recognizes contributions to the year’s results and is determined by performance against specific corporate financial metrics, as well as qualitative factors, as described in more detail in “Compensation Discussion and Analysis — Our Executive Compensation Program — Qualitative Considerations.”

 

AIP target awards are structured to achieve competitive compensation levels when targeted performance results are achieved. Objective formulas are used to establish potential AIP performance awards.

  

The AIP incorporates metrics critical to achieving optimal operating performance.

 

The AIP provides for a cash payment to participating executives established as a target percentage of base salary. AIP target awards are set with reference to the median of competitive practice based on the Exelis Compensation Peer Group. The Compensation Committee may approve negative discretionary adjustments with respect to NEOs.

AIP awards to NEOs are made under the Exelis Inc. Annual Incentive Plan for Executive Officers, which first became effective as of October 31, 2011 following the Spin-Off of Exelis from ITT. The Exelis Inc. Annual Incentive Plan for Executive Officers was subsequently approved by Exelis shareholders on May 8, 2013. 2013 target AIP awards for NEOs were approved by our Compensation Committee in March 2013 under the October 31, 2011 Exelis Inc. Annual Incentive Plan for Executive Officers.

 

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2013 Performance Metrics

To focus the businesses on the operating performance of the enterprise, 2013 internal performance metric attainment and payout design emphasized corporate performance. The Compensation Committee determined that the metrics noted below would be most closely predictive of optimal operating performance in 2013.

 

 
Earnings Per Share: Earnings per share measures the return per outstanding diluted common share. This provides a way to align executive compensation with shareholder value creation.
 
Revenue: Revenue reflects Exelis’ emphasis on growth. Revenue is defined as reported GAAP revenue excluding the impact of foreign currency fluctuations and contributions from acquisitions and divestitures.
 
Operating Cash Flow: Operating cash flow reflects Exelis’ emphasis on cash flow generation. For purposes of AIP, Operating Cash Flow is GAAP net cash flow from operating activities, less capital expenditures plus interest, cash taxes and other expense (income), and adjusted for other non-cash special items.
 
Return on Invested Capital: ROIC measures Exelis’ ability to profitably invest available capital. ROIC = Operating Income ÷ Five Point Average Invested Capital. Invested Capital is defined as: Total Assets – Pension Related Deferred Tax Assets – Non-Interest Bearing Current Liabilities. The Five Point Average describes the year-end invested capital position as well as the invested capital position for each of the preceding four quarters.

2013 Internal Performance Metrics

 

2013 Metrics   Percentage Weight

Earnings per Share

  30%

Revenue

  30%
Operating Cash Flow   20%
Return on Invested Capital   20%

2013 Internal Performance Metrics and Payout Design

Exelis pays for AIP performance that clearly demonstrates achievement of plan goals. Exelis establishes strong incentives for revenue and earnings per share performance and sets aggressive goals for operating cash flow and ROIC metrics. In order to achieve an AIP payout, each metric must meet a certain threshold for that component to be considered in the calculation. For example, revenue performance below the 90% revenue target would result in the revenue metric being reflected as zero in the AIP calculation. In 2013, each performance component of the AIP and the overall AIP award was capped at 200%. Results between points were interpolated.

 

     2013 Metric Attainment and Payout Design  
     Revenue and Earnings per Share     ROIC     Operating Cash Flow  

Performance Percentage of Target

    90     100     108     85     100     116     80     100     116

Payout Percentage of Target

    50     100     200     50     100     200     50     100     200

2013 AIP Performance Targets and Performance

The Compensation Committee, after considering management recommendations, established 2013 AIP performance targets for the NEOs based on the applicable performance metrics and Exelis’ approved annual operating plan, taking into consideration Exelis’ aspirational business goals. Successful attainment of both qualitative factors and quantitative factors (described in “Compensation Discussion and Analysis — Our Executive Compensation Program — Qualitative Considerations” and “Compensation Discussion and Analysis — 2013 Internal Performance Metric Attainment and Payout Design”) are achievable only if the enterprise and the individual NEOs perform at levels established by the Compensation Committee. As permitted by the AIP, the Compensation Committee may exclude the impact of acquisitions, dispositions and other special items in computing the AIP payout.

 

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2013 AIP Awards Paid in 2014

On February 19, 2014, the 2013 AIP awards for Messrs. Milligan, Young and Procopio and Ms. Davidson were reviewed and approved by Mr. Melcher in his role as Chief Executive Officer and President of Exelis and 2013 AIP awards for all NEOs, including Mr. Melcher, were reviewed and approved by the Compensation Committee. Negative discretion was exercised for Mr. Young by the Compensation Committee, after consideration of the recommendation of Mr. Melcher, to more appropriately reflect the specific 2013 performance of the Geospatial business unit. 2013 AIP Awards for NEOs are included in the Summary Compensation Table below in the “Non-Equity Incentive Plan Compensation” column. The Compensation Committee excluded the impact of acquisitions, dispositions and other special items in computing AIP performance relating to AIP targets. The performance and payout percentages for each component of the AIP were as follows:

 

Metric (all $ amounts in millions

Except for EPS and ROIC)

  Performance Target at 100%
Payment and Weighting
   

2013

Performance

   

Performance

Percentage of

Target

   

Payout
Percentage of

Target

   

Weighted

Attainment

 

Earnings Per Share

    $1.50         30     $1.55          103     112     33.6

Revenue

    $5,050        30     $4,810        95     84     25.1

Operating Cash Flow

    $508          20     $587           116     196     39.2

Return on Invested Capital

    15%        20     16%        106     117     23.3

The following table illustrates the calculation of the 2013 AIP Awards paid in 2014. (Sum of Components may differ from Actual Award amounts due to rounding.)

 

Named Executive

Officer

 

Base Salary

$ (a)

 

Annual

Incentive

Target

as a
Percentage of

Base Salary

(b)

   

Earnings

Per Share

Percentage

Achieved

   

Revenue

Percentage

Achieved

   

Operating

Cash

Flow

Percentage

Achieved

   

ROIC

Percentage

Achieved

   

Total

Performance

Percentage

Achieved

(c)

   

Actual AIP

2013

Awards

(a) *(b) *(c)

($)

 

David F. Melcher

  930,000     110 %     103 %     95 %     116 %     106 %     121.5 %     1,242,900   

Peter J. Milligan

  481,800     80 %     103 %     95 %     116 %     106 %     121.5 %     468,300   

Ann D. Davidson

  410,000     65 %     103 %     95 %     116 %     106 %     121.5 %     323,800   

Christopher D. Young

  389,600     65 %     103 %     95 %     116 %     106 %     121.5 %     279,900   

A. John Procopio

  368,500     65 %     103 %     95 %     116 %     106 %     121.5 %     291,000   

 

Long-Term Incentive Awards Program:

The Exelis long-term incentive award for senior executives has three components, each of which directly ties long-term compensation to long-term value creation and shareholder return. The 2013 long-term incentive program awards were allocated as follows:

2013 Named Executive Officers

Long-Term Incentive Mix

 

LOGO

 

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The 2013 awards were granted on March 8, 2013. A valuation based on the March 8, 2013 grant date was used to determine the number of options and restricted stock units to be granted pursuant to this allocation. The number of options to be granted was based on the Black-Scholes value on the March 8, 2013 grant date. The number of restricted stock units to be granted was based on the closing price of Exelis stock on the grant date. TSR awards represented 30% of the total target long-term award.

The Compensation Committee selected vesting terms for restricted stock units and non-qualified stock options based on the Compensation Consultant’s review and assessment of current competitive practice, as well as the Compensation Committee’s view of the vesting terms appropriate for Exelis. The Compensation Committee determined allocations among restricted stock units and non-qualified stock options based on the view that a balanced award of restricted stock units and non-qualified stock options provides a combination of incentives for absolute share price appreciation. The Compensation Committee considers the Compensation Consultant’s review and assessment of current competitive practice, as well as individual performance, in determining the individual’s total target award.

On March 6, 2014 awards were granted to NEOs for the 2014 performance year. The Compensation Committee determined to adjust the long-term incentive mix for named executive officers to reduce the percentage of non-qualified options. The 2014 long-term incentive mix allocation adopted by the Compensation Committee is comprised of 20% non-qualified stock options, 40% restricted stock units and 40% TSR. Further, restricted stock units awarded in 2014 will vest in one-third annual installments on the anniversary of the grant date. These adjustments reflect current competitive market trends in the Exelis Compensation Peer Group.

2014 Named Executive Officers

Long-Term Incentive Mix

 

LOGO

Restrictive Covenants for Exelis Long-Term Incentive Awards: Starting in 2012, the Compensation Committee approved modifications to the restricted stock unit, non-qualified stock option and TSR award terms and conditions upon termination of employment by the participant.

 

    Non-solicitation: In order for the participant to receive an award the participant must accept the terms and conditions, including a restrictive covenant which provides that the participant will not, within the restricted period, influence or attempt to influence Exelis customers for the purpose of soliciting business or Exelis employees for the purposes of hiring such employees for a period of one year following termination.

 

    Non-competition: In order for the participants who have attained age 60 having completed five years of service, to receive continued vesting of awards following retirement, the participant must accept the terms of a non-competition agreement for a term consistent with the award with respect to continued vesting. If the participant does not accept the terms of the non-competition agreement, the awards will be subject to standard pro-rata vesting upon termination due to retirement.

 

 

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Breach of either the non-solicitation or non-competition provisions will result in forfeiture of the award, or if the participant has disposed of all or any portion of the award prior to the date of such forfeiture, recovery of an amount equal to the aggregate after-tax proceeds.

Restricted Stock Unit Component

Grants of restricted stock units provide NEOs with stock ownership of unrestricted shares after the restriction lapses. NEOs received restricted stock unit awards because, in the judgment of the Compensation Committee and based on management recommendations, these individuals were in positions most likely to assist in the achievement of Exelis’ long-term value creation goals and to create shareholder value over time. The Compensation Committee reviewed all proposed awards of restricted stock units for NEOs prior to grant, including awards based on performance, retention-based awards and awards contemplated for new executive employees as part of employment offers.

Key elements of the 2013 restricted stock unit award program were:

 

    Restricted stock units provide the same economic risk or reward as restricted stock, but recipients do not have voting rights and do not receive cash dividends during the restriction period. Dividend equivalents are accrued and paid in cash upon vesting of the restricted stock units. Vested restricted stock units are generally settled in shares.

 

    Restricted stock units are generally subject to a three-year restriction period. In certain cases, such as for new hires or to facilitate retention, selected employees may receive restricted stock units subject to different vesting terms. Restricted stock units may not be sold, assigned, pledged, exchanged, transferred, hypothecated or encumbered, other than to the Company as a result of forfeiture

 

    If an acceleration event occurs (as described in “Compensation Tables — Change of Control Arrangements”), restricted stock units vest in full.

 

    If an employee dies or becomes disabled, restricted stock units vest in full.

 

    If an employee leaves Exelis prior to vesting either through resignation or termination for cause, restricted stock units are forfeited.

 

    If an employee retires or is terminated other than for cause, a pro-rata portion of the restricted stock unit award vests. With respect to termination other than for cause, the pro rata portion includes vesting that reflects the applicable severance period. For 2013, restricted stock unit awards continue to vest for employees who are retirement eligible and agree to the non-competition and non-solicitation covenants described in “Compensation Discussion and Analysis — Restrictive Covenants for Exelis Long-Term Incentive Awards”.

Non-Qualified Stock Options Component

Non-qualified stock options permit optionees to buy Exelis stock in the future at a price equal to the stock’s value on the date the option was granted, which is referred to as the option exercise price. Non-qualified stock option terms were selected after the Compensation Committee’s review and assessment of terms the market and general competitive practice.

For Mr. Melcher, non-qualified stock options granted in 2010 and 2011 prior to the Spin-Off from ITT do not vest until three years after the award date. This delayed vesting is referred to as three-year cliff vesting. Non-qualified stock option awards granted to Mr. Melcher prior to 2010 vest in one-third cumulative annual installments on the anniversary date of the award. Stock options granted to Mr. Melcher on November 11, 2011 and on March 6, 2012 vest in one-third cumulative annual installments on the anniversary date of the award. Stock options awarded to Messrs. Milligan, Young, and Procopio and Ms. Davidson in 2011, 2012 and 2013 vest in one-third cumulative annual installments on the anniversary date of the award. In 2013, the fair value of stock options granted under the employee stock option program was calculated using a Black-Scholes valuation model.

Key elements of the 2013 non-qualified stock option program were:

 

    The option exercise price of stock options awarded was the NYSE closing price of Exelis common stock on the date the award was approved by the Compensation Committee.

 

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    For options granted to new executives, the option exercise price of approved stock option awards is the closing price on the grant date, generally five days following the first day of employment.

 

    Options cannot be exercised prior to vesting.

 

    Options awarded in 2013 expire ten years after the grant date.

 

    If an employee is terminated for cause, vested and unvested portions of the options expire on the date of termination.

 

    The ITT 2003 Plan, the 2011 Plan and the Amended 2011 Plan prohibit, without shareholder approval, the repricing of, or exchange of, stock options and stock appreciation rights that are priced below the prevailing market price with lower-priced stock options or stock appreciation rights. If an acceleration event occurs (as described in “Compensation Tables — Change of Control Arrangements”), the stock option award vests in full.

 

    There may be adjustments to the post-employment exercise period of an option grant if an employee’s tenure with Exelis is terminated due to death, disability, retirement or termination by Exelis other than for cause. Any post-employment exercise period, however, cannot exceed the original expiration date of the option. If employment is terminated due to an acceleration event or because the option holder believed in good faith that he or she would be unable to discharge his or her duties effectively after the acceleration event, the option would not expire before the earlier of the date seven months after the acceleration event or the normal expiration date.

The following table provides a summary of some of the main characteristics of restricted stock units and non-qualified stock options.

 

Restricted Stock or Restricted Stock Units

 

Non-Qualified Stock Options

A restricted stock unit award is a promise to deliver to the recipient, upon vesting, shares of Exelis stock.   Non-qualified stock options provide the opportunity to purchase Exelis stock at a specified price called the “exercise price” at a future date.
Holders of restricted stock units are not entitled to vote the shares and do not receive cash dividends during the restriction period. Dividend equivalents are paid in cash upon restricted stock unit vestings.   Stock option holders do not receive dividends on shares underlying options and cannot vote their shares.
Restricted stock and restricted stock units have intrinsic value on the day the award is received and retain some realizable value even if the share price declines during the restriction period, so each provides strong employee retention value.   Non-qualified stock options increase focus on activities primarily related to absolute share price appreciation. If the value of Exelis stock increases and the optionee exercises his or her option to buy at the exercise price, the optionee receives a gain in value equal to the difference between the option exercise price and the price of the stock on the exercise date. If the value of Exelis stock fails to increase or declines, the stock option has no realizable value. Stock options may provide less retention value than restricted stock units since stock options have realizable value only if the share price appreciates over the option exercise price before the options expire.

 

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TSR Award Component

 

Feature

 

Implementation

TSR awards reward comparative stock price appreciation relative to that of the TSR Performance Index described on under “Compensation Discussion and Analysis — 2013 TSR Performance Index”.   The Compensation Committee, at its discretion, determines the size and frequency of target TSR awards, performance measures and performance goals, in addition to performance periods. In determining the size of target TSR awards for executives, the Compensation Committee considers comparative data provided by the Compensation Consultant.
Three-year performance period   A three-year TSR performance period encourages behaviors and performance geared to Exelis long-term goals and, in the view of the Compensation Committee, discourages behaviors that might distract from that focus. The three-year performance period allows sufficient time for focus on long-term goals, mitigates market swings not based on performance and is also somewhat independent of short-term market cycles.
Performance measurement and award frequency   Exelis’ performance for purposes of the TSR awards is measured by ranking Exelis performance against the Exelis TSR Performance Index. Payouts, if any, are based on a non-discretionary formula and interpolated for values between the 25th and 75th percentile of performance. The Compensation Committee felt these breakpoints were properly motivational and rewarded the desired behavior.
TSR awards are expressed as target cash awards and paid in cash   Cash awards reward relative performance while reducing share dilution.
Components of TSR   The Compensation Committee considered the components of a measurable return of value to shareholders, reviewed peer practices and received input from the Compensation Consultant. Based on that review the Compensation Committee determined that the most significant factors to measure return of value to shareholders were:
 

   dividend yields,

 

   cumulative relative change in stock price, and

 

   extraordinary shareholder payouts.

TSR calculation  

TSR = the percentage change in value of a shareholder’s investment from the beginning to the end of the performance period, assuming reinvestment of dividends and any other shareholder payouts during the performance period.

 

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2013 TSR awards are weighted as follows:

2013 TSR Performance Index

 

50%   

Our concentrated

peer group, which includes the following companies:

  

General Dynamics Corporation

L-3 Communications Holdings, Inc.

Lockheed Martin Corporation

Huntington Ingalls Industries, Inc.

Northrop Grumman Corporation

Raytheon Company

SAIC, Inc.1

Exelis

50%

   S&P 1500 Aerospace/Defense Index

 

1 In September 2013 SAIC, Inc. spun off its technical, engineering and enterprise information technology services business which was named Science Applications International Corporation (‘SAIC’) and renamed itself Leidos. For this reason SAIC, Inc. has been removed from the concentrated peer group.

In 2013 the Compensation Committee’s rationale for this bifurcated weighting was based on considerations of the relatively small Exelis concentrated peer group of companies with high exposure to non-commercial Aerospace/Defense businesses and a broader Aerospace/Defense industry group with commercial revenues. The Compensation Committee determined that equal weighting of the two groups provides a more balanced comparison.

The performance goals and payments for TSR awards derived from the combination of these two groups, is described in the table below. The first row describes the payout formula and payout of the target value based on the Exelis rank in a concentrated peer group. The second row describes the payout formula and payout of the target value based on the Exelis percentile rank with respect to the S&P 1500 Aerospace/Defense Index.

Performance Goals and Payments for the TSR Awards

 

      Exelis Rank    Payout of Target Value

Concentrated Peer Group Ranking

   7th or 8th    0%
     6th    50%
     5th or 4th    100%
     3rd    150%
     2nd or 1st    200%

S&P 1500 Aerospace/Defense Index*

   Below the 25th percentile    0%
     25th percentile or above    50%
     50th percentile or above    100%
     75th percentile or above    200%

* Payouts for the S&P 1500 Aerospace / Defense Index are interpolated for intermediate percentiles.

Amount of target TSR awards.    Exelis target TSR awards provided to NEOs are generally based on a participant’s position, competitive market data, individual performance and anticipated potential contributions to Exelis long-term goals. The Compensation Committee considered individual performance and competitive market data in determining individual target TSR awards.

 

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Key elements of 2013 TSR awards include:

 

    If a participant’s employment terminates before the end of the three-year performance period, the award is forfeited except in two cases: (1) if a participant dies or becomes disabled, the TSR award vests in full and payment, if any, is made according to its original terms. Vesting in full in the case of death or disability reflects the inability of the participant to control the triggering event and is consistent with benefit plan provisions related to death and disability; and (2) if a participant retires or is terminated by Exelis other than for cause, a pro-rata payout, if any, is provided based on the number of full months of employment during the measurement period divided by 36 months (the term of the three-year TSR performance period). This pro-rated payout, if any, is provided because it reflects the participant’s service during the pro-rated period. For TSR awards granted in 2013, the remaining portion of the awards are not forfeited if certain non-solicitation and non-competition provisions are met for participants who have attained age 60 having completed five years of service (described in “Compensation Discussion and Analysis — Restrictive Covenants for Exelis Long-Term Incentive Awards”). To receive continued vesting of awards following retirement, the participant must accept the terms of a non-competition agreement for a term consistent with the award term respect to continued vesting. If the participant does not accept the terms of the non-competition agreement, the awards will be subject to standard pro-rata vesting upon termination due to retirement.

 

    Exelis performance for purposes of the TSR awards is measured by comparing the average stock price over the trading days in the month of December immediately prior to the start of the TSR three-year performance period to the average stock price over the trading days in the last month of the three-year cycle, including adjustments for dividends and extraordinary payments.

 

    Payment, if any, of cash awards generally is made following the end of the applicable three-year performance period and will be based on Exelis performance measured against the total shareholder return performance of the Exelis TSR Performance Index.

 

    Subject to the provisions of Section 409A, in the event of a change of control (described in “Compensation Tables — Change of Control Arrangements”), a pro rata portion of outstanding awards would be paid based on actual performance through the date of the change of control and the balance of the award would be paid at target (100%). There could be up to three outstanding TSR awards at any time.

 

    Performance goals for the applicable TSR performance period were established in writing no later than 90 days after the beginning of the applicable performance period.

For 2014, the Compensation Committee determined to use the S&P 1500 Aerospace/Defense Index as the sole index for the 2014 TSR performance index, because of the reduced number of companies in the concentrated peer group ranking and the changing business dynamics.

 

2013 Long Term Incentive Awards:

The following table describes the 2013 long-term incentive awards for the NEOs, as determined by the Compensation Committee on March 8, 2013.

 

Named Executive Officer   

TSR Award

(Target -

Potential Cash Award) ($)

    

Non-Qualified Stock

Option Award

(# of Options)

  

Restricted

Stock Unit

Awards

(# of Units)

David F. Melcher

     1,200,000       829,016    108,011

Peter J. Milligan

     297,000       205,181    26,733

Ann D. Davidson

     195,000       134,715    17,552

Christopher D. Young

     171,000       118,135    15,392

A. John Procopio 1

     150,600       104,041    36,057

 

1  The 36,057 RSUs received by Mr. Procopio includes a special Restricted Stock Unit retention award of 22,502 with a fair market value of $250,000 on the grant date, with cliff vesting three years from date of grant. Mr. Procopio must be an active employee on the vesting date to receive the special Restricted Stock Unit award or it is forfeited.

 

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Salaried Investment and Savings Plans and Salaried Retirement Plan:

The Exelis Salaried Investment and Savings Plan (the “ISP”) and the ITT Salaried Retirement Plan, a qualified defined benefit pension plan, renamed the Exelis Salaried Retirement Plan (the“SRP”), were transferred to Exelis in connection with the Distribution. Employees are vested under the SRP after 3 years of eligibility service.

Effective January 1, 2012 (the “effective date”), the Compensation Committee adopted and implemented modifications to the ISP and the SRP. On that date, all current, eligible U.S. Exelis employees, including the NEOs, had a one-time opportunity to choose participation in the ISP or the SRP. Employees who chose the ISP stopped accruing benefits under the SRP on the effective date. Employees who chose the SRP alternative will not receive any further employer matching or base contributions under the ISP, but they may continue to make their own contributions under the ISP. The SRP is described in detail in the narrative to the Pension Benefits in “Compensation Tables — Pension Benefits” and in the Pension Benefits table. For those employees who chose the ISP, Exelis will continue to credit the employee’s ISP account each pay period throughout the year with a base contribution, regardless of whether the employee makes individual contributions. Effective January 1, 2012, the new base contribution will be based on the following formula:

 

    2% of eligible pay if an employee is less than 35 years of age;

 

    3% of eligible pay if an employee is at least 35 years of age but less than 45 years of age; and

 

    4% of eligible pay if an employee is 45 years of age or older.

In addition, an employee receives a dollar-for-dollar match (100%) on the first 1% of eligible pay contributed by the employee into the ISP and a 50% match on the next 5% of eligible pay contributed into the ISP. An employee will be vested immediately in all individual and company contributions under the ISP. As of the January 1, 2012, contributions to the ISP automatically increased to 6% of eligible pay if an employee is saving less than 6% as of January 1, 2012 or not saving at all. By contributing 6% of eligible pay, an employee will receive the maximum employer matching contribution.

Under the Exelis SRP, employees will continue to earn a pension plan benefit, but only under the Traditional Pension Plan formula; the Pension Equity Plan (“PEP”) formula will be discontinued as of January 1, 2012.

However, under the PEP, any benefit amount employees have accrued under the PEP will be credited with interest under the PEP formula. The PEP interest rate will be the greater of the 10-year Treasury bond as of December 31 of the prior year or 3.25%. When an employee leaves Exelis, at any age, the employee receives the PEP amount accrued, if vested. The Traditional Pension Plan and PEP are described on pages 70 to 73.

On May 29, 2013, the Exelis Compensation Committee approved amendments to the SRP effective December 31, 2016, to freeze all benefit accruals for all persons entitled to benefits under the SRP by freezing the accrual of “Benefit Service” and the crediting of “Compensation,” as such terms are defined in the SRP, as of December 31, 2016. As a result, final average pay formulas will not reflect future compensation increases or benefit service after December 31, 2016. Eligibility service will continue to accrue for all persons entitled to benefits under the SRP.

Excess Savings Plan:

Federal law limits the amount of compensation that can be used to determine employee and employer contribution amounts ($255,000 in 2013) to the ISP. Accordingly, Exelis established and maintains a non-qualified, unfunded Exelis Excess Savings Plan to provide key employees an opportunity to earn benefits in excess of the benefits that may be earned under tax-qualified ISP. This plan is discussed in more detail in the narrative to the “Nonqualified Deferred Compensation” table describe in “Compensation Tables — Nonqualified Deferred Compensation”.

Excess Pension Plans:

The four excess pension plans, together with all associated assets and liabilities, were transferred to Exelis and renamed the Exelis Excess Pension Plans (collectively the “Excess Pension Plans.). Following the Spin-Off from ITT, Exelis employees who elected to participate in the SRP continued to accrue benefits under the Excess Pension Plans. Benefits under the Excess Pension Plans were frozen, as of the January 1, 2012, for Exelis employees who did not elect to continue participation in the

 

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SRP. In the event of a change of control, any excess plan benefits would be immediately payable, subject to any applicable restrictions under Section 409A with respect to form and timing of payments, and would be paid in a single discounted sum. The single-sum payment provision provided executives the earliest possible access to the funds in the event of a change of control, which avoids leaving unfunded pension payments in the hands of the acquirer.

On May 29, 2013, the Exelis Compensation Committee approved amendments similar to the SRP described above for the Excess Pension Plans, each a non-qualified defined benefit pension plan. The amendments will freeze all further benefit accruals under the Excess Pension Plans as of December 31, 2016 for all persons entitled to benefits thereunder. As a result, final average pay formulas in the Excess Pension Plans will not reflect future compensation increases or benefit service after December 31, 2016. Eligibility service will continue to accrue for all persons entitled to benefits under the Excess Pension Plans.

 

Deferred Compensation Plans:

Exelis adopted the Exelis Deferred Compensation Plan, which is described in more detail in “Compensation Tables — Nonqualified Deferred Compensation.” Under the Exelis Deferred Compensation Plan, an executive has an opportunity to defer receipt of between 2% and 90% of any AIP payments he or she earns. The amount of deferred compensation ultimately received reflects the performance of benchmark investment funds made available under the Exelis Deferred Compensation Plan as selected by the executive. Participants in the Exelis Deferred Compensation Plan may elect a fund that tracks the performance of Exelis common stock.

 

Severance Plan Arrangements:

Exelis maintains two severance plans for its senior executives — the Senior Executive Severance Pay Plan and the Special Senior Executive Severance Pay Plan. The Senior Executive Severance Pay Plan provides a period of transition for senior executives who are U.S. citizens or who are employed in the U.S. if Exelis terminates a senior executive’s employment without cause. The Special Senior Executive Severance Pay Plan’s purpose is to provide compensation in the case of termination of employment in connection with an acceleration event (defined in “Payments Upon Termination or Change in Control”) including a change of control. These Severance Plan Arrangements are described in more detail “Compensation Tables — Potential Post-Employment Compensation”. The Senior Executive Severance Pay Plan and Special Senior Executive Severance Pay Plan were reviewed and approved by the Compensation Committee. The severance plans apply to Exelis key employees as defined by Section 409A. The Exelis severance plan arrangements were not considered in determining other elements of compensation. Messrs. Milligan, Young, and Procopio and Ms. Davidson are covered under the Senior Executive Severance Pay Plan and are covered at the higher level of benefits under the Special Senior Executive Severance Pay Plan. Mr. Melcher is covered under the Melcher Employment Letter and the Special Senior Executive Severance Pay Plan.

 

Change of Control Arrangements:

As described more fully in “Compensation Tables — Change of Control Arrangements,” many of Exelis’ short-term and long-term incentive plans, severance arrangements and nonqualified deferred compensation plans provide additional or accelerated benefits upon a change of control. Generally, these change of control provisions were intended to put the executive in the same position he or she would have been in had the change of control not occurred. The changes of control provisions allow executives to focus on preserving value for shareholders when evaluating situations that, without change of control provisions, could be personally adverse to the executive. See “Compensation Tables — Change of Control Arrangements” for a discussion of the impact of change of control arrangements with respect to equity and TSR awards.

On November 2, 2011, Exelis established a grantor trust (“Rabbi Trust”) for the purpose of assisting Exelis with the payment of certain nonqualified deferred compensation obligations in the event of a change in control of Exelis. Exelis made a nominal contribution to establish the Rabbi Trust and, under the terms of the trust agreement, Exelis is obligated to contribute an amount equal to 110 % of the Exelis’ obligations under eight nonqualified deferred compensation plans, including the excess pension, excess savings, deferred compensation and special senior executive severance pay plans described above, at the time of an “Acceleration Event,” as defined in such plans and the Rabbi Trust.

 

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Employee Benefits and Perquisites:

Employee Benefits

Executives participate in Exelis’ broad-based employee benefits program. The program includes 1) either a pension program or an investment and savings plan which includes before-tax and after-tax savings features, 2) group medical and dental coverage, 3) group life insurance and 4) group accidental death and dismemberment insurance. Other benefit plans in which the NEOs may participate include short-and long-term disability insurance, vision coverage, and flexible spending account plan or a health savings account if enrolled in the corresponding appropriate medical plan.

Certain Perquisites for the NEOs

Exelis provides only those perquisites that it considers to be reasonable and consistent with competitive practice. Such perquisites are not tax-protected. Perquisites (which are described more fully in “Compensation Tables — Summary Compensation Table — All Other Compensation Table” and the related narrative) available for NEOs include a car allowance of up to $1,300 per month and financial and estate planning. The Compensation Committee will continue to review benefits and perquisites to assure the benefits and perquisites are reasonable and consistent with competitive practice.

 

Other Considerations and Policies:

Clawback Policy:

In 2011, Exelis, upon the recommendation of the Compensation Committee, adopted a policy that provides for clawback of performance-based compensation if the Board of Directors determines that a senior executive has engaged in fraud or willful misconduct that caused or otherwise contributed to the need for a material restatement of Exelis’ financial results. In such a situation, the Board of Directors of Exelis will review all compensation awarded to or earned by a senior executive on the basis of Exelis’ financial performance during fiscal periods materially affected by the restatement. This includes annual cash incentive and bonus awards and all forms of equity-based compensation. If, in the Board of Directors view, the compensation related to Exelis’ financial performance would have been lower if it had been based on the restated results, the Board of Directors will, to the extent permitted by applicable law, seek recoupment from that senior executive any portion of such compensation as it deems appropriate after review of all relevant facts and circumstances. NEOs of Exelis are covered by this policy.

 

Equity Grant Policy — Consideration of Material Non-Public Information:

Exelis typically closes the stock trading window for insiders in advance of, and for a period of time immediately following earnings releases and Board and Committee meetings, because Exelis and insiders may be in possession of material non-public information.

The Compensation Committee meeting, at which compensation decisions and awards are typically made, usually occurs during a Board meeting period. Therefore, awards may be made at a time when Exelis is in possession of material non-public information. The Compensation Committee does not consider the possible possession of material non-public information when it determines the number of non-qualified stock options granted, price of options granted or timing of non-qualified stock options granted, number of restricted stock unit awards or TSR awards. Rather, it uses competitive data, individual performance and retention considerations when it grants non-qualified stock options, restricted stock units and TSR awards under the long-term incentive program.

Non-qualified stock option awards and restricted stock unit awards granted to NEOs and restricted stock unit awards granted to Directors are awarded and priced on the same date as the approval date. Exelis may also award restricted stock units and non-qualified stock options in the case of the promotion of an existing employee or hiring of a new employee. Again, these awards may be made at a time when Exelis is in possession of material non-public information related to the promotion or the hiring of a new employee or other matters. Exelis does not time its release of material non-public information for the purpose of affecting the value of executive compensation, and executive compensation decisions are not timed to the release of material non-public information.

 

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Consideration of Tax and Accounting Impacts:

Section 162(m) of the Internal Revenue Code places a limit of $1,000,000 on the amount of compensation that Exelis may deduct in any one year with respect to its Chief Executive Officer and the three other highest-paid named executive officers, other than the Chief Financial Officer. There is an exception to the $1,000,000 limitation for performance-based compensation meeting certain requirements. Compensation attributable to awards under Exelis’ AIP and long-term incentive program are generally intended to qualify as performance-based compensation under Section 162(m). However, the Compensation Committee may award compensation that does not so qualify. There may be situations in which the prudent use of discretion in determining pay levels would be in the best interests of Exelis and its shareholders and, therefore, desirable. In those situations where discretion is used, awards could be structured in ways that would not permit them to qualify as performance-based compensation under Section 162(m). There are uncertainties as to the application of Section 162(m). Consequently, it is possible that our deduction may be challenged or disallowed.

Exelis utilizes a best-net provision in its plans to address the golden parachute tax rules under Section 280G and 4999 of the Internal Revenue Code. Under the “best net” provisions, if payments triggered by a change-of-control would be subject to an excise tax, then the payments either (1) would be reduced by the amount needed to avoid triggering the tax, or (2) would not be reduced, depending on which alternative left the executive in the best after-tax position. We also consider Section 409A of the Internal Revenue Code when designing and administering our compensation plan agreements and programs, with the intent that they will comply Section 409A, or an applicable exemption.

 

Policy Against Hedging, Speculation in Company Stock, and Insider Trading:

Exelis has a policy that prohibits employees from taking advantage of, disclosing, or using any confidential information for the purpose of personal gain, including buying, selling, or trading in any Exelis security. The Board of Directors has adopted a parallel policy. These policies include prohibitions against hedging, speculation or other investments where the share owner’s economic interest is disassociated from share ownership. Further, Directors and executives annually receive specific instructions which prohibit engaging in certain trading with respect to equity securities of Exelis including short sales and transactions involving puts, calls, and listed and unlisted options (other than exercises of company granted stock options).

 

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Business Risk and Compensation:

In 2013, the Compensation Committee evaluated risk factors associated with the Company’s businesses in determining compensation structure and pay practices. The structure of the Exelis Board of Directors and Committees facilitated this evaluation and determination. During 2013, the Non-executive Chair of the Board was a member of the Audit and Compensation Committees. This dual Committee membership provided insight into Exelis’ business risks and afforded the Compensation Committee access to information necessary to consider the impact of business risks on compensation structure and pay practices. Further, overall enterprise risk was considered and discussed at Board meetings, providing additional important information to the Compensation Committee. Compensation across the enterprise is structured so that unnecessary or excessive risk-taking behavior is discouraged. Total compensation for senior officers is heavily weighted toward long-term compensation consistent with the Exelis compensation philosophy. This focus on long-term compensation discourages behaviors that encourage short-term risks. The Chief Executive Officer and President attends the Compensation Committee meetings and the Senior Vice President and Chief Financial Officer attends those portions of the Compensation Committee meetings at which plan features and design configurations for the annual and long-term incentive plans are considered and approved. The Compensation Committee determined that the compensation structure did not create risks that would have a material adverse effect on the company. The following table summarizes 2013 Exelis compensation components or policies and relevant risk mitigation factors:

Risk Assessment Across the Enterprise

 

Exelis Compensation Component or Policy   Risk Mitigation Factor
   
Salary   Based on market rates. Provides stability and minimizes risk-taking incentives.
   
Annual Incentive Plan   AIP design emphasizes overall performance.
   
    AIP components focus on metrics that encourage operating performance and earnings per share appreciation.
   
    AIP design is tailored to meet unique business considerations for the Corporate and Division levels.
   
    Individual AIP components and total AIP awards are capped.

Long-Term Incentive Awards

      Restricted Stock Units

  Restricted stock units generally vest after three years.
   

      Stock Options

  Stock options vest in one-third annual installments on the first, second and third anniversary of the grant date.
   

      Total Shareholder Return Awards

  TSR awards are based on three-year relative share price performance and encourage behaviors focused on long-term goals, while discouraging behaviors focused on short-term risks.

Perquisites

  Limited perquisites are based on competitive market data. Perquisites are not tax-protected.

Severance and Pension benefits

  Severance and pension benefits are in line with competitive market data.

Clawback Policy

  Provides mechanism for senior executive compensation recapture in certain situations involving fraud or willful misconduct.

Officer Share Ownership Guidelines

  Exelis officers are required to own Exelis shares or share equivalents up to 5x base salary, depending on the level of the officer (discussed in “Share Ownership Guidelines” on page 11). Share ownership guidelines align executive and shareholder interests.
   
Prohibition Against Speculation in Exelis Securities   Exelis policy prohibits speculative trading in and out of Exelis securities, including prohibitions on hedging, short sales and leverage transactions, such as puts, calls, and listed and unlisted options.

 

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Compensation Tables

Summary Compensation Table

The following table summarizes the compensation of our NEOs in 2013. The information reflects compensation earned by our NEOs by ITT prior to our Spin-Off from ITT and by us after the Spin-Off.

 

                   
Name and Principal Position   Year  

Salary

($)

 

Bonus

($) (a)

 

Stock
Awards

($) (b)

 

Option

Awards

($) (c)

 

Non-equity

Incentive Plan
Compensation

($) (d)

 

Change in Pension

Value and

Deferred

Compensation

Earnings

($) (e)

 

All Other
Compensation

($) (f)

 

Total

($)

David F. Melcher

  2013   930,000   —     2,400,002   1,600,001   1,242,900   286,929   32,442   6,492,274
Chief Executive Officer
and President
  2012   930,000   —     2,280,000   1,520,000   1,023,000   304,559   34,734   6,092,293
  2011   637,308   13,889   3,907,410   3,427,440   727,600   205,603   58,085   8,977,334

Peter J. Milligan

  2013   479,531   —     594,004   395,999   468,300   2,195   83,359   2,023,388
Senior Vice President,
Chief Financial Officer
  2012   470,000   —     564,000   376,000   413,600   5,673   90,554   1,919,827
  2011   363,354   2,072   870,221   798,578   419,400   35,452   87,849   2,576,926

Ann D. Davidson

  2013   408,077   —     390,003   260,000   323,800   107,940   21,091   1,510,911
Senior Vice President, Chief
Legal Officer & Corporate Secretary
  2012   396,514   —     372,000   248,000   286,000   61,681   27,342   1,391,537
  —     —     —     —     —     —     —     —     —  

Christopher D. Young,

  2013   387,773   —     342,005   228,001   276,900   30,866   16,533   1,282,078
Executive Vice President and President of Geospatial Systems   2012   380,100   —     342,000   228,000   271,800   810,001   29,314   2,061,215
  2011   366,619   5,556   757,973   618,949   506,900   617,512   27,326   2,900,835

A. John Procopio

  2013   362,058   —     551,193   200,799   291,000   198,010   33,075   1,636,135
Senior Vice President,
Chief Human Resources Officer
  —     —     —     —     —     —     —     —     —  
  —     —     —     —     —     —     —     —     —  

 

(b) Amounts in the Stock Awards column include the aggregate grant date fair value computed in accordance with FASB ASC Topic 718 for target TSR award units and restricted stock units. The TSR is considered a liability plan under the provisions of FASB ASC Topic 718. A discussion of restricted stock units, restricted stock, TSR and assumptions used in calculating these values may be found in Note 14 to the financial statements in the Exelis Annual Report on Form 10-K. The target TSR values for the 2013-2015 performance period for Messrs. Melcher, Milligan, Young, Procopio, and Ms. Davidson were $1,200,000, $297,000, $171,000, $150,600, and $195,000, respectively and the maximum values for Messrs. Melcher, Milligan, Young, Procopio, and Ms. Davidson were $2,400,000, $594,000, $342,000, $301,200 and $390,000. For more discussion of the treatment of the TSR awards post- Spin-Off, see the discussion with respect to TSR awards following the “Grants of Plan-Based Awards” table.

 

(c) The aggregate grant date fair values of the 2013 option grants were $1,600,001, $395,999, $228,001, $200,799 and $260,000 respectively, for Messrs. Melcher, Milligan, Young, Procopio and Ms. Davidson based on a Black Scholes value of $1.93. A discussion of assumptions relating to option awards may be found in Note 14 to the financial statements in the Exelis Annual Report on Form 10-K.

 

(d) Amounts in the “Non-Equity Incentive Plan Compensation” column represent AIP awards for performance year 2013, which to the extent not deferred by an executive, were paid out on February 28, 2014.

 

(e) No NEO received preferential or above-market earnings on deferred compensation. The change in the present value in accrued pension benefits was determined by measuring the present value of the accrued benefit at the respective dates using a discount rate of 4.7% at December 31, 2013 (as described in Note 13 to the financial statements in the Exelis Annual Report on Form 10-K) and based on the assumption that retirement occurs at the normal retirement date.

 

(f) Amounts in this column for 2013 represent items specified in the table below.

 

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All Other Compensation Table

 

                 
Name   

Financial

Counseling

(a)($)

  

Auto

Allowances

(b)($)

  

Other

(c)($)

  

Total

Perquisites

($)

  

Excess

Savings Plan

Contributions

(d)($)

  

401(k)

Match and

Base

(e)($)

  

Other

(f)($)

  

Total

All Other

Compensation

($)

David F. Melcher

   10,000    15,600    2,301    27,901    —      —      4,541    32,442

Peter J. Milligan

   —      15,600    —      15,600    47,860    19,125    774    83,359

Ann D. Davidson

   2,655    15,600    —      18,255    —      —      2,836    21,091

Christopher D. Young

   —      15,600    —      15,600    —      —      933    16,533

A. John Procopio

   15,000    15,600    —      30,600    —      —      2,475    33,075

 

  (a) Amounts represent financial counseling and tax service fees paid in 2013.

 

  (b) Auto allowances are provided to a range of executives, including the NEOs.

 

  (c) Amounts in this column represent the cost of a Company required security system for Mr. Melcher in the amount of $801, as well as $1,500 for a spouse registration fee related to a business conference Mr. Melcher attended.

 

  (d) Contributions to the Exelis Excess Savings Plan are unfunded and earnings accrue at the same rate as the Stable Value Fund available to participants in the ISP. Mr. Milligan participates in the enhanced ISP.

 

  (e) Amounts represent the aggregate of the floor and matching contributions to the participant’s ISP account for 2013.

 

  (f) This column includes taxable group term life insurance for Messrs. Melcher, Milligan, Young and Procopio and Ms. Davidson.

2013 Grants of Plan-Based Awards

The following table summarizes awards made to our NEOs during the year ended December 31, 2013. The table includes the grant date for equity-based awards, the estimated future payouts under non-equity incentive plan awards (which consist of potential payouts under the 2013 AIP awards), and the number of shares underlying all other stock awards, consisting of restricted stock units and non-qualified stock option awards. The table also provides the exercise price of the non-qualified stock option awards, reflecting the closing price of Exelis stock on the grant date and the grant date fair value of each equity award computed under FASB ASC Topic 718.

 

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Grants of Plan-Based Awards

 

Name  

Grant

Date

   

Date of
Action

   

Estimated Future Payouts
Under Non-Equity Incentive
Plan Awards

(1)

   

Estimated Future Payouts
Under Equity Incentive Plan
Awards

(2)

   

All
Other
Stock
Awards
Number
of
Shares
of Stock

or Units
(#)

(3)

   

All Other
Option
Awards:
Number of
Securities
Underlying

Options
(#)

(4)

   

Exercise
Or Base
Price of
Option

Awards
($/Share)
(5)

   

Grant

Date
Fair

Value of
Stock

and
Option

Awards
($)

(6)

 
      Threshold
($)
    Target
($)
    Maximum
($)
    Threshold
(#)
    Target
(#)
    Maximum
(#)
         

David F. Melcher(7)

                    511,500        1,023,000        2,046,000                                                           
      08-Mar-13        08-Mar-13                600,000        1,200,000        2,400,000              1,200,000   
      08-Mar-13        08-Mar-13                      108,011            1,200,000   
      08-Mar-13        08-Mar-13                        829,016      $ 11.11        1,600,000   

Peter J. Milligan(7)

          188,000        385,400        770,800                   
      08-Mar-13        08-Mar-13                148,500        297,000        594,000              297,000   
      08-Mar-13        08-Mar-13                      26,733            297,000   
      08-Mar-13        08-Mar-13                        205,181      $ 11.11        396,000   

Ann D. Davidson(7)

          130,000        266,500        533,000                   
      08-Mar-13        08-Mar-13                97,500        195,000        390,000              195,000   
      08-Mar-13        08-Mar-13                      17,552            195,000   
      08-Mar-13        08-Mar-13                        134,715      $ 11.11        260,000   
Christopher D. Young(7)           123,550        253,200        594,200                   
      08-Mar-13        08-Mar-13                85,500        171,000        342,000              171,000   
      08-Mar-13        08-Mar-13                      15,392            171,000   
      08-Mar-13        08-Mar-13                        118,135      $ 11.11        228,000   
A. John Procopio(7)           130,050        253,200        479,000                   
      08-Mar-13        08-Mar-13                75,300        150,600        342,000              150,600   
      08-Mar-13        08-Mar-13                      13,555            150,600   
      08-Mar-13        08-Mar-13                                                                104,041      $ 11.11        200,800   

 

(1) Amounts reflect the threshold, target, and maximum payment levels for commensurate performance under the non-equity incentive plan (AIP) (described in “Compensation Discussion and Analysis — Overview of the AIP and Long-Term Incentive Target Awards”). Awards require achievement of specific performance metrics and are completely at risk. The AIP award threshold is equal to 50% of target, and the maximum is equal to 200% of target.

 

(2) Amounts reflect the threshold, target, and maximum payment levels under Exelis’ TSR program for the January 1, 2013 to December 31, 2015 performance period described above in “Compensation Discussion and Analysis — Total Shareholder Return (TSR) Awards Component.” Each unit under the TSR plan equals $1. TSR awards, if any, are paid in cash soon after the end of the performance period.

 

(3) Amounts reflect the number of restricted stock units granted in 2013 to the NEOs. Restricted stock units granted in 2013 to NEOs vest in full at the end of the three-year restriction period following the grant date. During the restriction period, holders of restricted stock units do not receive dividends and do not have voting rights.

 

(4) Amounts reflect the number of non-qualified stock options granted to the NEOs. The number of non-qualified stock options granted on March 8, 2013, was computed using the Black-Scholes valuation model. With respect to the March 8, 2013 option grants for Messrs. Melcher, Milligan, Young, and Procopio and Ms. Davidson, the options become exercisable in one-third cumulative annual installments after the first, second and third anniversaries of the grant date.

 

(5) The option exercise price for non-qualified stock options granted on March 8, 2013 was $11.11 per share, the closing price of Exelis common stock on that date.

 

(6) Amounts in this column represent the grant date fair value computed in accordance with FASB ASC Topic 718 for equity awards granted to the NEOs in 2013.

 

(7) 2013 restricted stock unit, stock option and TSR awards are subject to the restrictive covenants as described in “Compensation Discussion and Analysis — Restrictive Covenants for Exelis Long-Term Incentive Awards”.

 

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Special Compensation Arrangements

David F. Melcher

On October 14, 2011, Exelis and David F. Melcher entered into an employment letter (the “Melcher Employment Letter”) setting forth the terms and conditions of his employment as Chief Executive Officer and President of Exelis effective upon the consummation of the Spin-Off of Exelis from ITT.

Terms

 

    Compensation. Annual Base Salary. Mr. Melcher’s annual base salary will be $930,000, subject to review by the Compensation and Personnel Committee of the Board from time to time for consideration of possible increases based on performance and other relevant circumstances. Mr. Melcher’s 2013 annual base salary remained at $930,000.

Incentives

 

    Target Annual Incentive. Beginning with performance year 2012, Mr. Melcher’s annual incentive target was set at 100% of base salary (“Target Annual Incentive”). The amount earned in respect of the Target Annual Incentive is discretionary and subject to individual and Exelis performance, as determined by the Compensation Committee of the Board.

 

    Long-Term Incentive Awards. Mr. Melcher is eligible to participate in the Exelis long-term incentive program with an annual target long-term incentive compensation opportunity of $3,800,000 for 2012 as approved by the ITT Compensation Committee. The forms of award will be based on the Exelis Inc. long-term incentive award program, subject to review and approval of the Compensation Committee of the Board.

 

    Founders’ Grant. Mr. Melcher received a Founder’s Grant on November 7, 2011 valued at $5,700,000. One half of the Founder’s Grant award was awarded in the form of nonqualified stock options, with a per-share exercise price equal to the fair market value of a share of Exelis stock on the date of grant and a ten-year term. The stock options will vest in equal annual installments on the first, second and third anniversaries of the grant date subject to Mr. Melcher’s continued employment through each such vesting date. One-third of the stock options vested on November 7, 2012 and one-third vested on November 7, 2013. Should Mr. Melcher’s employment be terminated by Exelis other than for Cause (as defined below) before the stock options vest in full, they will continue to vest for the period during which Mr. Melcher receives Severance Pay (as defined below), notwithstanding any provision of the applicable award agreement to the contrary. The remaining half of the Founder’s Grant award was granted in the form of restricted stock units, which will cliff vest on the third anniversary of the grant date, subject to Mr. Melcher’s continued employment through such vesting date. Upon vesting, these units will be settled immediately in shares of common stock of Exelis, subject to satisfaction of all taxes due. Should Mr. Melcher’s employment be terminated by Exelis other than for Cause before such units vest, a prorated portion of such units will vest and be settled immediately upon his termination date, with his termination date considered to be the Scheduled Termination Date (as defined below), it being understood that in determining the prorated portion of such units that will vest, Mr. Melcher shall be deemed to have continued employment until the last day of the Severance Pay Period (as defined below), notwithstanding any provision of the applicable award agreement to the contrary.

Termination

Termination of Employment for Cause

 

    Mr. Melcher will not be eligible for Severance Pay if his employment is terminated by Exelis for Cause or if he voluntarily terminates his employment for any reason (including as a result of retirement after reaching the Normal Retirement Date (as defined below) or failing to return from an approved leave of absence, including a medical leave of absence).

 

  1. “Cause” shall mean action involving willful malfeasance or gross negligence or failure to act involving material nonfeasance that would tend to have a materially adverse effect on Exelis. No act or omission shall be considered “willful” unless it is done or committed in bad faith or without reasonable belief that the action or omission was in the best interests of the Exelis.

 

  2. “Normal Retirement Date” shall mean the first day of the month which coincides with or follows Mr. Melcher’s 65th birthday.

 

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Termination Not for Cause

 

    Severance Pay Upon Termination of Employment Not for Cause. If Exelis terminates Mr. Melcher’s employment other than for Cause and other than as a result of death or disability, and prior to the Normal Retirement Date, Mr. Melcher shall be provided severance pay in an amount equal to two times the sum of (x) the annual base salary in effect on the effective date of the termination of employment (the “Scheduled Termination Date”), and (y) his Target Annual Incentive as of the Scheduled Termination Date (the “Severance Pay”).

 

    Terms and Conditions Applicable to Severance Pay. Severance Pay shall be paid in the form of periodic payments over a period of 24 months after the Scheduled Termination Date according to the regular payroll schedule (the “Severance Pay Period”).

 

  1. Severance Pay will, subject to timely execution and deliverance to Exelis of a Release (and no revocation of the Release), commence on the first business day after the 60th day following the Scheduled Termination Date, with any installments of Severance Pay that would otherwise have been paid during the first 60 days after the Scheduled Termination Date delayed and paid in a lump sum on such 60th day after the Scheduled Termination Date.

 

  2. In the event of death during the Severance Pay Period, the amount of Severance Pay remaining shall be paid in a discounted lump sum to Mr. Melcher’s spouse or to such other designated beneficiary or beneficiaries and failing such designation, to Mr. Melcher’s estate.

 

  3. During the Severance Pay Period Mr. Melcher must continue to be available to render to Exelis reasonable assistance.

 

  4. Severance Pay will cease if Mr. Melcher is rehired by Exelis.

Disqualifying Conduct

Disqualifying Conduct. If during the Severance Pay Period, Mr. Melcher (i) engages in any activity which is inimical to the best interests of Exelis; (ii) disparages Exelis, its business, employees or directors; (iii) fails to comply with any Exelis Covenant Against Disclosure and Assignment of Rights to Intellectual Property; (iv) without Exelis’ prior written consent, induces any employee of Exelis to leave his or her Exelis employment; (v) without Exelis prior written consent, engages in, becomes affiliated with, or becomes employed by any business competitive with Exelis; or (vi) fails to comply with applicable provisions of Exelis Code of Conduct or applicable Exelis Corporate Policies or any applicable Exelis Subsidiary Code or policies, then Exelis will have no further obligation to provide Severance Pay.

Release

Exelis shall not be required to pay or continue any installments of Severance Pay or provide any termination benefits in accordance with this agreement unless Mr. Melcher executes and delivers to Exelis within 52 days following the Scheduled Termination Date a release, in a form provided by Exelis, and such Release is not revoked within the seven-day statutory revocation period.

Termination due to an Acceleration Event.

If Mr. Melcher’s employment is terminated due to a severance-qualifying termination under the terms of the Exelis Special Senior Executive Severance Pay Plan, Mr. Melcher will be entitled to receive the severance benefits provided under the terms of the Exelis Special Senior Executive Severance Pay Plan to the extent set forth in Section 10 of such plan.

 

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Outstanding Equity Awards at Fiscal Year End

The following table reflects the outstanding equity awards held by Exelis NEOs on December 31, 2013.

 

          Option Awards   Stock Awards  
Name  

Grant

Date

(1)

 

Number of

Securities

Underlying

Unexercised

Options

(#) Exercisable

   

Number of

Securities

Underlying

Unexercised

Options

(#) Unexercisable

   

Option

Exercise

Price

($)

 

Option

Expiration

Date

 

Number of

Shares or

Units of

Stock That

Have Not

Vested

(#)

   

Market Value

of Shares or

Units of Stock

That Have

Not Vested

($)

(2)

 

David F. Melcher

                                510,380        9,727,843   
    18-Aug-08     24,433        —        15.05   18-Aug-15                
    05-Mar-09     109,497        —        7.52   05-Mar-16                
    05-Mar-10     106,160        —        12.12   05-Mar-20                
    03-Mar-11     —          147,698      13.07   03-Mar-21                
    07-Nov-11     989,584        494,791      10.95   07-Nov-21                
    06-Mar-12     258,504        517,006      11.19   06-Mar-22                
    08-Mar-13     —          829,016      11.11   08-Mar-23                

Peter J. Milligan

                                122,604        2,336,832   
    07-Mar-07     8,916        —        13.14   07-Mar-14                
    10-Mar-08     9,777        —        12.03   10-Mar-15                
    05-Mar-09     16,355        —        7.52   05-Mar-16                
    05-Mar-10     12,602              12.12   05-Mar-20                
    03-Mar-11     17,039        8,519      13.07   03-Mar-21                
    07-Nov-11     244,792        122,396      10.95   07-Nov-21                
    06-Mar-12     63,946       127,891      11.19   06-Mar-22                
    08-Mar-13     —          205,181      11.11   08-Mar-23                

Ann D. Davidson

                                86,695        1,652,407   
    10-Mar-08     26,485        —        12.03   10-Mar-15                
    05-Mar-09     42,642        —        7.52   05-Mar-16                
    05-Mar-10     30,966              12.12   05-Mar-20                
    03-Mar-11     27,254        13,622      13.07   03-Mar-21                
    07-Nov-11     161,459        42,642      10.95   07-Nov-21                
    06-Mar-12     42,177        126,531      11.19   06-Mar-22                
    08-Mar-13     —          134,715      11.11   08-Mar-23                

Christopher D. Young(3)

                                82,282        1,568,295   
    07-Mar-07     —          —        13.14   07-Mar-14                
    10-Mar-08     —          —        12.03   10-Mar-15                
    05-Mar-09     —          —        7.52   05-Mar-16                
    05-Mar-10     —          —        12.12   05-Mar-20                
    03-Mar-11     34,065        17,030      13.07   03-Mar-21                
    07-Nov-11     148,438        74,218      10.95   07-Nov-21                
    06-Mar-12     38,776       77,551      11.19   06-Mar-22                
    08-Mar-13     —          118,135      11.11   08-Mar-23                

A. John Procopio(3)

                                96,647        1,842,092   
    07-Mar-07     —          —        13.14   07-Mar-14                
    10-Mar-08     —          —        12.03   10-Mar-15                
    05-Mar-09     —          —        7.52   05-Mar-16                
    05-Mar-10     —          —        12.12   05-Mar-20                
    02-May-11     —          6,887      13.00   02-May-21                
    03-Mar-11     —          10,219      13.07   03-Mar-21                
    07-Nov-11     —          65,451      10.95   07-Nov-21                
    06-Mar-12     —          70,302      11.19   06-Mar-22                
    08-Mar-13     —          104,041      11.11   08-Mar-23                

 

  (1) The dates presented in this column represent the date the awards were granted (a) by ITT for awards prior to the Spin-Off and (b) by Exelis for all other awards. Though the pre-Spin-Off awards were converted to Exelis equity, the vesting dates remained the same.

 

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  (2) Reflects Exelis’ closing stock price of $19.06 on December 31, 2013.

 

  (3) As described in “Compensation Tables — Potential Post-Employment Compensation — Messrs. Young and Procopio”, as of December 31, 2013, Messrs. Young and Procopio are eligible for Special Early Retirement under the Traditional Pension Plan. If either Messrs. Young or Procopio were to have retired on December 31, 2013, a pro rata portion of their respective non-qualified option awards, reflected in the Option Vesting Schedule table below as unexercisable, would immediately vest and become exercisable. Likewise, a pro rata portion of their restricted stock unit and restricted stock awards, reflected in the following Stock Vesting Schedule table, would vest.

Option Vesting Schedule

Generally, options vest on the applicable anniversary of the grant date. Options granted to Messrs. Milligan, Procopio, Young, and Ms. Davidson vest in one-third installments on the first, second and third anniversaries of the grant. Mr. Melcher’s options vest in one-third annual installments, as well, except for those granted on March 3, 2011, which cliff vest three years from the grant date.

 

     
           Vesting Schedule (#s)  
Name    Grant Date    2014      2015      2016  

David F. Melcher

   03-Mar-11      147,698                     
     07-Nov-11      494,791                     
     06-Mar-12      258,503         258,503            
     08-Mar-13      276,339         276,339         276,338   

Peter J. Milligan

   03-Mar-11      8,519                     
     07-Nov-11      122,396                     
     06-Mar-12      63,946         63,945            
     08-Mar-13      68,394         68,394         68,393   

Ann D. Davidson

   03-Mar-11      13,622                     
     07-Nov-11      80,729                     
     06-Mar-12      42,177         42,177            
     08-Mar-13      44,905         44,905         44,905   

Christopher D. Young

   03-Mar-11      17,030                     
     07-Nov-11      74,218                     
     06-Mar-12      38,776         38,775            
     08-Mar-13      39,379         39,378         39,378   

A. John Procopio

   03-Mar-11      10,219                     
     07-Nov-11      65,451                     
     06-Mar-12      34,150         34,150            
     08-Mar-13      34,681         34,680         34,680   

Generally, restricted stock and restricted stock units vest on the applicable anniversary of the grant date, except as indicated below. Stock awards granted prior to 2011 were awards of restricted stock. Stock Vesting Schedule awards granted in 2013 were awards of restricted stock units.

 

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Stock Vesting Schedule

Restricted shares and restricted stock units cliff vest on the third anniversary of the grant date except as indicated below. Beginning with the 2014 awards vesting will occur in one-third cumulative annual installments after the first, second and third anniversary of the grant date.

 

              Vesting Schedule (#s)  
Name    Grant Date      2014      2015      2016  

David F. Melcher

     03-Mar-11         40,218                     
       07-Nov-11        260,274                     
       06-Mar-12                 101,877            
       08-Mar-13                           108,011   

Peter J. Milligan

     03-Mar-11         6,286                     
       07-Nov-11        64,384                     
       06-Mar-12                 25,201            
       08-Mar-13                           26,733   

Ann D. Davidson

     03-Mar-11         10,055                     
       07-Nov-11        42,466                     
       06-Mar-12                 16,622            
       08-Mar-13                           17,552   

Christopher D. Young

     03-Mar-11         12,567                     
       07-Nov-11        39,041                     
       06-Mar-12                 15,282            
       08-Mar-13                           15,392   

A. John Procopio

     03-Mar-11         7,539                     
       07-Nov-11        34,429                     
       06-Mar-12                 13,458            
       08-Mar-13(1)                           22,502   
       08-Mar-13                           13,555   

 

(1) Mr. Procopio received a special restricted stock unit retention award that cliff vests on the third anniversary of the grant date. Mr. Procopio must be actively employed on that date or the award will be forfeited.

TSR Vesting Schedule

The following table represents the vesting schedule of outstanding TSR awards on December 31 of 2014 and 2015, with each TSR unit reflecting $1 of value.

 

Equity Incentive Plan Awards                 Vesting Schedule (#)  
  Approval Date(1)     Target Award in Units (#)(2)     2014     2015  

David F. Melcher

    2012        1,140,000        1,140,000           
      2013        1,200,000                1,200,000   

Peter J. Milligan

    2012        282,000        282,000           
      2013        297,000                297,000   

Ann D. Davidson

    2012        186,000        186,000           
      2013        195,000                195,000   

Christopher D. Young

    2012        171,000        171,000           
      2013        171,000                171,000   

A. John Procopio

    2013        150,600                150,600   

 

(1) For purposes of the TSR, the grant date is January 1, the first day of the performance period for the year in which the award is approved.

 

(2) Awards are typically expressed as target cash awards and payment, if any, is in cash following the end of the performance cycle. The market or payout value of such units = $1. See “Primary Compensation Components — Total Shareholder Return (TSR) Awards Subcomponent” for material terms of Exelis’ TSR grants.

 

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Option Exercises and Stock Vested

The following table shows stock options exercised and stock awards vested in 2013.

 

      Option Awards      Stock Awards  
Name   

Number of Shares

Acquired on

Exercise

(#)

    

Value Realized

on Exercise

($)

    

Number of Shares

Acquired on

Vesting

(#)

    

Value Realized on

Vesting

($)(1)

 

David F. Melcher(2)

     —          —          39,281         1,033,793   

Peter J. Milligan(3)

     10,466         43,292        5,846         145,123   

Ann D. Davidson(4)

     22,296        78,491        11,657         266,784   

Christopher D. Young(5)

     128,500         970,043         14,379         344,115   

A. John Procopio(6)

     329,137         2,206,477         10,270         226,594   

 

(1) Reflects aggregate dollar value upon vesting of restricted stock in this column.

 

(2) In the total number of shares acquired on vesting column, in addition to other shares acquired on vesting in 2013, 35,175 of the share total listed vested on December 31, 2013 and Mr. Melcher acquired 18,373 shares that were delivered in 2014. Restricted stock units were awarded as a replacement for the 2011 ITT TSR. The vesting date is December 31, 2013, the end of the measurement period for the 2011 ITT TSR.

 

(3) In the total number of shares acquired on vesting column, in addition to other shares acquired on vesting in 2013, 5,494 of the share total listed vested on December 31, 2013 and Mr. Milligan acquired 3,384 shares that on December 31, 2013 were delivered in 2014. Restricted stock units were awarded as a replacement for the 2011 ITT TSR. The vesting date is December 31, 2013, the end of the measurement period for the 2011 ITT TSR.

 

(4) In the total number of shares acquired on vesting column, in addition to other shares acquired on vesting in 2013, 8,792 of the share total listed vested on December 31, 2013 and Ms. Davidson acquired 5,607 shares that were delivered in 2014. Restricted stock units were awarded as a replacement for the 2011 ITT TSR. The vesting date is December 31, 2013, the end of the measurement period for the 2011 ITT TSR.

 

(5) In the total number of shares acquired on vesting column, in addition to other shares acquired on vesting in 2013, 10,995 of the share total listed vested on December 31, 2013 and Mr. Young acquired 6,666 shares that were delivered in 2014. Restricted stock units were awarded as a replacement for the 2011 ITT TSR. The vesting date is December 31, 2013, the end of the measurement period for the 2011 ITT TSR.

 

(6) In the total number of shares acquired on vesting column, in addition to other shares acquired on vesting in 2013, 6,596 of the share total listed vested on December 31, 2013 and Mr. Procopio acquired 4,116 shares that were delivered in 2014. Restricted stock units were awarded as a replacement for the 2011 ITT TSR. The vesting date is December 31, 2013, the end of the measurement period for the 2011 ITT TSR.

2013 Pension Benefits

Under the SRP, participants had the option, through December 31, 2011, to elect to be covered under either the TPP or the PEP formula for future pension accruals. Effective January 1, 2012, the PEP was discontinued and the Compensation Committee adopted and implemented modifications to the SRP. All current U.S. Exelis employees, including the NEOs, had a one-time opportunity to choose participation in the ISP or SRP. Employees who chose the ISP stopped accruing benefits under the SRP on January 1, 2012.

The SRP is a funded and tax-qualified retirement program. The plan is described in detail below. Messrs. Young and Procopio participate under the terms of the plan in effect for employees hired prior to January 1, 2000. Messrs. Young and Procopio qualified for the Special Early Retirement under the Traditional Pension Plan. Mr. Melcher and Mr. Milligan and Ms. Davidson participate under the terms of the plan in effect for employees hired after January 1, 2005. Mr. Milligan elected to accrue benefits under the PEP formula for 2007 through 2012 (Mr. Milligan participated in the Traditional Pension Plan formula for four months in 2006 and elected the enhanced ISP alternative effective January 1, 2012).

 

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Under the TPP, a participant first employed prior to January 1, 2000 would receive an annual pension that would be the total of:

 

    2% of his or her “average final compensation” (as described below) for each of the first 25 years of benefit service, plus

 

    1 12 % of his or her average final compensation for each of the next 15 years of benefit service, reduced by

 

    1 14 % of his or her primary Social Security benefit for each year of benefit service up to a maximum of 40 years.

A participant first employed on or after January 1, 2000, under the TPP would receive an annual pension that would equal:

 

    1 12 % of his or her average final compensation (as defined below) for each year of benefit service up to 40 years, reduced by

 

    1 14 % of his or her primary Social Security benefit for each year of benefit service up to a maximum of 40 years. For a participant first employed prior to January 1, 2005, average final compensation (including salary and approved bonus or AIP payments) is the total of:

 

    the participant’s average annual base salary for the five calendar years of the last 120 consecutive calendar months of eligibility service that would result in the highest average annual base salary amount, plus

 

    the participant’s average annual pension eligible compensation, not including base salary, for the five calendar years of the participant’s last 120 consecutive calendar months of eligibility service that would result in the highest average annual compensation amount.

For a participant first employed on or after January 1, 2005, average final compensation is the average of the participant’s total pension eligible compensation (salary, bonus and annual incentive payments for NEOs and other exempt salaried employees) over the highest five consecutive calendar years of the participant’s final 120 months of eligibility service.

As it applies to participants first employed prior to January 1, 2000, under the TPP, Standard Early Retirement is available to employees at least 55 years of age with 10 years of eligibility service. Special Early Retirement is available to employees at least age 55 with 15 years of eligibility service or at least age 50 whose age plus total eligibility service equals at least 80. For Standard Early Retirement, if payments begin before age 65, payments from anticipated payments at the normal retirement age of 65 (the “Normal Retirement Age”) are reduced by 1/4 of 1% for each month that payments commence prior to the Normal Retirement Age. For Special Early Retirement, if payments begin between ages 60-64, benefits will be payable at 100%. If payments begin prior to age 60, they are reduced by 5/12 of 1% for each month that payments start before age 60 but not more than 25%.

For participants first employed from January 1, 2000 through December 31, 2004, under the TPP, Standard Early Retirement is available as described above. Special Early Retirement is also available to employees who have attained at least age 55 with 15 years of eligibility service (but not earlier than age 55). For Special Early Retirement, the benefit payable at or after age 62 would be at 100%; if payments commence prior to age 62 they would be reduced by 5/12 of 1% for each of the first 48 months prior to age 62 and by an additional 4/12 of 1% for each of the next 12 months and by an additional 3/12 of 1% for each month prior to age 57.

For participants first employed on or after January 1, 2005, and who retire before age 65, benefits may commence at or after age 55 but they would be reduced by 5/9 of 1% for each of the first 60 months prior to age 65 and an additional 5/18 of 1% for each month prior to age 60.

Under the PEP, offered to all employees as of January 1, 2000, a single sum payment was available when an employee terminated employment regardless of age or the employee may elect to receive the benefit in monthly installments. Employees had an opportunity to choose the PEP formula when they were first hired or during the open enrollment period. Prior to January 1, 2012, employees could switch their pension plan formula annually; the last election on file continued absent any changes. The PEP single sum benefit was determined using the following percentages for each year the PEP formula was in effect multiplied by the employee’s final average pay: under age 30 — 3% for each year, between 30 and 39 years of age — 4% for each year, between 40 and 49 years of age — 5% for each year, and 6% for age 50 and over.

When an employee leaves Exelis, their total SRP benefit will be determined by the benefit earned under the TPP formula plus the PEP formula for the periods elected under each formula.

For employees who elected to participate in the ISP rather than the SRP, as of January 1, 2012, their benefits will be determined by the benefit earned under the TPP formula plus the PEP formula for the periods elected under each formula as

 

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of January 1, 2012. For those participants, the final average pay used under the TPP formula was frozen as of January 1, 2012 and any PEP formula will accrue interest at the 10-year Treasury rate as of the prior December 31, but rate shall not be less than 3.25%.

The accumulated benefit an employee earns over his or her career with Exelis is payable on a monthly basis starting after retirement. Pensions may be reduced if retirement starts before age 65. Possible pension reductions are described above.

Benefits under the SRP are subject to the limitations imposed under Sections 415 and 401(a) (17) of the Internal Revenue Code in effect as of December 31, 2013. Section 415 limits the amount of annual pension payable from a qualified plan. For 2013, this limit is $205,000 per year for a single-life annuity payable at an IRS-prescribed retirement age. This ceiling may be actuarially adjusted in accordance with IRS rules for items such as employee contributions, other forms of distribution and different annuity starting dates. Section 401(a) (17) limits the amount of compensation that may be recognized in the determination of a benefit under a qualified plan. For 2013, this limit is $255,000.

Excess Pension Plans: Since federal law limits the amount of benefits paid under and the amount of compensation recognized under tax-qualified retirement plans, Exelis maintains the unfunded Excess Pension Plans, which are not qualified for tax purposes. The purpose of the Excess Pension Plans is to restore benefits calculated under the SRP formula that cannot be paid because of the IRS limitations noted above. Exelis has not granted any extra years of benefit service to any employee under either the SRP or the Excess Pension Plans. In the event of a change of control, certain extra years of service may be allowed in accordance with the terms of the Special Senior Executive Severance Pay Plan which is described in “Primary Compensation Components — Special Senior Executive Severance Pay Plan.” In the event of a change of control, any Excess Pension Plans benefits would be immediately payable, subject to any applicable Section 409A restrictions with respect to form and timing of payments, and would be paid in a single discounted sum. Amendments to the Excess Pension Plans related to Section 409A compliance, while not modifying the previously disclosed definition of change in control in the Excess Pension Plans, provide that payouts of pension amounts earned since January 1, 2005 require a change in control involving an acceleration event of 30% or more of Exelis outstanding stock.

Freezing of the SRP:

On May 29, 2013, the Exelis Compensation Committee approved amendments to the SRP, a qualified defined benefit pension plan, effective December 31, 2016, to freeze all benefit accruals for all persons entitled to benefits under the Pension Plan by freezing the accrual of “Benefit Service” and the crediting of “Compensation,” as such terms are defined in the SRP, as of December 31, 2016. As a result, final average pay formulas will not reflect future compensation increases or benefit service after December 31, 2016. Eligibility service will continue to accrue for all persons entitled to benefits under the SRP.

Freezing of the Excess Pension Plans:

On May 29, 2013, the Exelis Compensation Committee approved similar amendments to the Excess Pension Plans, which include the Exelis Excess Pension Plan IA, Exelis Excess Pension Plan IB, Exelis Excess Pension Plan IIA and Exelis Excess Pension Plan IIB, each a non-qualified defined benefit pension plan. The amendments will freeze all further benefit accruals under the Excess Plans as of December 31, 2016 for all persons entitled to benefits thereunder. As a result, final average pay formulas in the Excess Pension Plans will not reflect future compensation increases or benefit service after December 31, 2016. Eligibility service will continue to accrue for all persons entitled to benefits under the Excess Plans. All NEOs participate in the Excess Pension Plans.

The 2013 Pension Benefits table provides information on the pension benefits for the NEOs. At the present time, all of the NEOs listed in the Summary Compensation Table have elected to accrue benefits under the Traditional Pension Plan formula, with the exception of Mr. Milligan. Effective January 1, 2012, Mr. Milligan selected the ISP option and Messrs. Melcher, Procopio, Young, and Ms. Davidson selected the SRP option.

Selections of SRP or ISP:

Messrs. Young and Procopio participate under the terms of the plan in effect for employees hired prior to January 1, 2000. Messrs. Young and Procopio qualified for the Special Early Retirement under the Traditional Pension Plan. Mr. Melcher and Mr. Milligan and Ms. Davidson participate under the terms of the plan in effect for employees hired after January 1, 2005. Mr. Milligan elected the enhanced ISP alternative effective January 1, 2012. The accumulated benefit an employee earns over his or her career with Exelis (and previously ITT) is payable on a monthly basis starting after retirement. Pensions may be reduced if retirement starts before age 65. Possible pension reductions are described above.

 

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Benefits under this plan are subject to the limitations imposed under Sections 415 and 401(a) (17) of the Internal Revenue Code. Section 415 limits the amount of annual pension payable from a qualified plan. For 2013, this limit is $205,000 per year for a single-life annuity payable at an IRS-prescribed retirement age. This ceiling may be actuarially adjusted in accordance with IRS rules for items such as employee contributions, other forms of distribution and different annuity starting dates. Section 401(a) (17) limits the amount of compensation that may be recognized in the determination of a benefit under a qualified plan. For 2013, this limit is $255,000.

Exelis Excess Pension Plan:

Since federal law limits the amount of benefits paid under and the amount of compensation recognized under tax-qualified retirement plans, Exelis maintains unfunded Exelis Excess Pension Plans, which are not qualified for tax purposes. The purpose of the Exelis Excess Pension Plans is to restore benefits calculated under the SRP formula that cannot be paid because of the IRS limitations noted above. Exelis has not granted any extra years of benefit service to any employee under either the SRP or the Excess Pension Plan. In the event of a change of control, certain extra years of service may be allowed in accordance with the terms of the Special Senior Executive Severance Pay Plan described in “Compensation Discussion and Analysis — Severance Plan Arrangements”.

In the event of a change of control, any excess plan benefit would be immediately payable, subject to any applicable Section 409A restrictions with respect to form and timing of payments, and would be paid in a single discounted sum. Amendments to the excess pension plan related to Section 409A compliance, while not modifying the previously disclosed definition of change in control in the excess pension plan, provide that payouts of pension amounts earned since January 1, 2005 require a change in control involving an acceleration event of 30% or more of Exelis’ outstanding stock. On November 2, 2011, Exelis established a Rabbi Trust for the purpose of assisting Exelis with the payment of certain nonqualified deferred compensation obligations in the event of a change in control of Exelis.

Pension Benefits

No pension benefits were paid to any of the named executives in the last fiscal year.

 

 

Name   Plan Name  

Number of

Years

Credited

Service

(#)

   

Present Value

of

Accumulated

Benefit at

Normal

Retirement

($)(1)(2)

   

Present

Value

of

Accumulated

Benefit at

Earliest Date

for

Unreduced

Benefit ($)(3)

   

Payments

During

Last Fiscal

Year ($)

 

David F. Melcher

  Exelis Salaried Retirement Plan     5.3778        166,490        166,490        —    
    Exelis Excess Pension Plan     5.3778        814,850        814,850        —    

Peter J. Milligan(4)

  Exelis Salaried Retirement Plan     5.3417        66,889        66,889        —    
    Exelis Excess Pension Plan     5.3417        51,092        51,092        —    

Ann D. Davidson

  Exelis Salaried Retirement Plan     6.6444        240,871        240,871        —    
    Exelis Excess Pension Plan     6.6444        368,593        368,593        —    

Christopher D. Young(5)

  Exelis Salaried Retirement Plan     31.3000        950,502        1,403,115        —    
    Exelis Excess Pension Plan     31.3000        1,565,696        2,311,253        —    

A. John Procopio(6)

  Exelis Salaried Retirement Plan     25.2556        1,088,482        1,606,793        —    
    Exelis Excess Pension Plan(5)     25.2556        1,567,434        2,313,813        —    

 

(1)

Assumptions used to determine present value as of December 31, 2013 are as follows: Measurement date: December 31, 2013; Discount Rate: 4.7% for both the Exelis Salaried Retirement Plan and Exelis Excess Pension Plan, respectively; Mortality (pre-commencement): None; Mortality (post-commencement): IRS 2013 Static; Termination of Employment: Age 65 for all participants; Present value is based on the single life annuity payable beginning on the first day of the month at normal retirement age 65 (column (d)) or the earliest time at which a participant may retire under the plan without any benefit reduction due to age (column (e)). The six-month delay under the Pension Plan for “specified employees” as required under Section 409A of the Internal Revenue Code was disregarded for this purpose. All results shown are estimates only; actual benefits will be based on precise credited service and compensation history, which will

 

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  be determined at termination of employment. The 2013 row of the column titled “Change in Pension Plan Value and Nonqualified Deferred Compensation Earnings” in the Summary Compensation Table quantifies the change in the present value of the Pension Plan benefit from December 31, 2012 to December 31, 2013. To determine the present value of the plan benefit as of December 31, 2012 and 2013 the same assumptions that are described above to determine present value as of December 31, 2013 were used, except a 4.7% interest rate was used to determine the present value of the Exelis Salaried Retirement Plan, as compared to a 4.1% and 4.75% interest rate as of December 31, 2012 and 2011, respectively.

 

(2) The accumulated benefit is based on service and earnings (base salary and AIP payment and /or bonus ) considered by the plans for the period through December 31, 2013, and represents the actuarial present value under FASB ASC Topic 715 of pension earned to date and payable at the assumed normal retirement age for the named executives as defined under each plan, based upon actuarial factors and assumptions used in Note 13 to the Exelis Form 10-K and as described in (1) above, regardless of whether or not the executive has vested in this benefit.

 

(3) The amounts represent the actuarial present value of the accumulated benefit at December 31, 2013, for the named executives under each plan based upon actuarial factors and assumptions used in Note 14 to the Exelis Form 10-K and as described in (1) above, where the retirement age is assumed to be the earliest age at which the individual can receive undiscounted early retirement benefits.

 

(4) Mr. Milligan elected participation in the ISP effective January 1, 2012.

 

(5) Upon termination from Exelis, Mr. Young is eligible for Special Early Retirement under the Traditional Pension Plan as he has met the eligibility requirements as described in “Compensation Tables — Exelis Pension Benefits” above.

 

(6) Mr. Procopio’s pension under the Exelis Salaried Retirement Plan has been offset by $688 per month based on his normal retirement pension payments from the Sheraton Corporation. Mr. Procopio may receive an unreduced SRP benefit as of December 31, 2013.

2013 Nonqualified Deferred Compensation

Exelis Deferred Compensation Plan: Exelis adopted the Exelis Deferred Compensation Plan, which is a tax deferral plan. The Exelis Deferred Compensation Plan permits eligible executives with a base salary of at least $200,000 to defer between 2% and 90% of their AIP payment. Withdrawals under the plan are available on payment dates elected by participants at the time of the deferral election. The withdrawal election is irrevocable except in cases of demonstrated hardship due to an unforeseeable emergency as provided by the Exelis Deferred Compensation Plan. Amounts deferred are unsecured general obligations of Exelis to pay the deferred compensation in the future and will rank with other unsecured and unsubordinated indebtedness of Exelis.

Participants may elect to have their account balances allocated into one or more of the 25 phantom investment funds (including a phantom Exelis stock fund) and may change their investment allocations on a daily basis. All plan accounts are maintained on the accounts of Exelis and investment earnings are credited to a participant’s account (and charged to corporate earnings) to mirror the investment returns achieved by the investment funds chosen by that participant. A participant may establish up to six “accounts” into which AIP payment deferrals are credited and he or she may elect a different form of payment and a different payment commencement date for each “account.” One account may be selected based on a termination date (the “Termination Account”) and five accounts are based on employee-specified dates (each a “Special Purpose Account”). Each Special Purpose and Termination Account may have different investment and payment options. Termination Accounts are paid in the seventh month following the last day worked. Changes to Special Purpose Account distribution elections must be made at least 12 months before any existing benefit payment date, may not take effect for at least 12 months, and must postpone the existing benefit payment date by at least five years. Additionally, Termination Account distribution elections are irrevocable.

Any AIP amount deferred into the Exelis Deferred Compensation Plan is included in the Summary Compensation Table in the “Non-Equity Incentive Plan Compensation” column.

 

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Exelis Excess Savings Plan: Exelis also maintains a supplemental retirement savings plan, the Exelis Excess Savings Plan, to provide our key employees with an opportunity to earn retirement savings benefits in excess of the retirement benefits they may contribute under our tax-qualified retirement savings plan. (Federal law limits the amount of compensation that can be used to determine employee and employer contribution amounts ($255,000 in 2013) to the tax-qualified plan.) The Exelis Excess Savings Plan is a non-qualified unfunded savings plan. All balances under this plan are maintained on the books of Exelis. For those NEOs who selected the Exelis ISP alternative in 2013, Exelis will match 3 12 % of eligible pay and the age-based contributions based on eligible salary in excess of these limits under the Exelis Excess Savings. Earnings are credited to the accumulated savings under the plan based on the earnings in the Stable Value Fund in the tax-qualified plan. Benefits will be paid in a lump sum in the seventh month following the last day worked.

Deferred Compensation earnings under the Exelis Deferred Compensation Plan are calculated by reference to actual earnings of mutual funds or Exelis stock as provided in the following table. The table below shows the funds available under the Exelis Deferred Compensation Plan, as reported by the administrator and their annual rate of return for the calendar year ended December 31, 2013.

 

Name of Fund  

Rate of Return

1/1/2013 – 12/31/2013

      

Rate of Return

1/1/2013 – 12/31/2013

Fixed Rate Option(1)

  5.50%   Vanguard Developed Markets Index (VDMIX)   21.84%

PIMCO Total Return Institutional (PTTRX)

 

-1.92%

  Aberdeen Select International Equity A (BJBIX)   12.37.%

PIMCO Real Return Institutional (PRRIX)

  -9.05%   American Funds EuroPacific Growth (REREX)   20.17%

T Rowe Price High Yield (PRHYX)

 

9.07%

  First Eagle Overseas A (SGOVX)   11.57%

Dodge & Cox Stock (DODGX)

  40.55%   Lazard Emerging Markets Equity Open (LZOEX)   -1.14%

Vanguard 500 Index (VFINX)

 

32.18%

  Invesco Global Real Estate (AGREX)   2.38%

American Funds Growth Fund of America R4

(RGAEX)

  33.82%   Model Portfolio* — Conservative   1.61%

Perkins Mid Cap Value (JMCVX)

 

25.92%

  Model Portfolio* — Moderate Conservative   8.37%

Artisan Mid Cap (ARTMX)

  37.39%   Model Portfolio* — Moderate   14.68%

American Century Small Cap Value (ASVIX)

  34.91%   Model Portfolio* — Moderate Aggressive   19.51%

Perimeter Small Cap Growth (PSCGX)

  43.29%   Model Portfolio* — Aggressive   25.14%

Harbor International (HIINX)

 

16.40%

  Exelis Inc. Stock Tracking Fund (Exelis)   74.47%

Vanguard Total Bond Market Index (VBMFX)

  -2.26%        

 

(1) The Fixed Rate Option of 5.50% is not subsidized by the company but rather is a rate based on guaranteed contractual returns from the third-party insurance company provider.

 

* The returns shown in the model portfolio were not subsidized by Exelis during 2013, but represent returns for a managed portfolio based on funds available to deferred compensation participants.

 

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The following table shows the activity within the Deferred Compensation Plan and non-qualified savings for the NEOs for 2013. Non-qualified savings represent amounts in the Exelis Excess Savings Plan. Deferred Compensation earnings under the Exelis Deferred Compensation Plan are calculated by reference to actual earnings of mutual funds or Exelis stock.

NONQUALIFIED DEFERRED COMPENSATION

 

Name  

Executive

Contributions

in Last FY

($)(1)

   

Registrant

Contributions

in Last FY

($)(1)

   

Aggregate

Earnings in

Last FY

($)

   

Aggregate

Withdrawals/

Distributions

($)

   

Balance at

Last FYE

($)(1)

 

David F. Melcher

                   
Non-qualified savings     —         —         2,215        —         86,581   
Deferred Compensation     613,800        —         53,633        —         667,433   
Total                                        

Peter J. Milligan

                   
Non-qualified savings     —         47,860        2,265        —         110,449   
Deferred Compensation     —         —         —         —         —    
Total                                        

Ann D. Davidson

                   
Non-qualified savings     —         —         467        —         18,255   
Deferred Compensation     —         —         —         —         —    
Total                                        

Christopher D. Young

                   
Non-qualified savings     —         —         663        —         25,939   
Deferred Compensation     —         —         —         —         —    
Total                    

A. John Procopio(2)

                                       
Non-qualified savings     —         —         3,259        —         127,370   
Deferred Compensation     —         —         68,879        —         1,197,269   
Total                                        

 

(1) Amounts, if any, in the “Executive Contributions in Last FY” column were reported in the Summary Compensation Table. The amounts in the “Registrant Contributions in Last FY” column were included in the “Excess Savings Plan Contributions” column in the All Other Compensation Table and were reported in the “All Other Compensation” column of the Summary Compensation Table. The amount in the “Balance at Last FYE” column for Mr. Milligan includes executive and registrant contributions to the Exelis Deferred Compensation Plan and the Exelis Excess Savings Plan that were reported as compensation in Exelis’ Summary Compensation Tables for previous years. None of the amounts for Mr. Procopio were reported as compensation in Summary Compensation Tables for previous years.

 

(2) Mr. Procopio’s aggregate earnings relate to Executive Contributions made in prior years.

Payments Upon Termination or Change in Control

The Potential Post-Employment Compensation tables below reflect the amount of compensation payable to each of the NEOs in the event of employment termination under several different circumstances, including voluntary termination, termination for cause, death, disability, termination without cause or termination in connection with a change of control. Messrs. Milligan, Young, Procopio and Ms. Davidson are covered under the Senior Executive Severance Pay Plan and the Special Senior Executive Severance Pay Plan. Mr. Melcher is covered under the Melcher Employment Letter, and the Special Senior Executive Severance Pay Plan (applicable to change of control).

The amounts shown in the potential post-employment compensation tables are estimates (or the estimated present value of the Exelis Excess Pension Plan which may be paid in continuing annuity payments), assuming that the triggering event was effective as of December 31, 2013, including amounts which would be earned through such date (or that would be earned during a period of severance), and where applicable, are based on Exelis closing stock price on December 31, 2013, the last trading day of 2013, which was $19.06.

The actual amounts to be paid out can only be determined at the time of such executive’s separation from Exelis. For purposes of calculating the estimated potential payments to our officers under the Exelis Excess Pension Plan, as reflected in

 

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the tables below, we have used the same actuarial factors and assumptions described in note 1 to the Pension Benefits table on page 73 and those used for financial statement reporting purposes as described in Note 13 to the financial statements in the Exelis Annual Report on Form 10-K.

Payments and Benefits Provided Generally to Salaried Employees. The amounts shown in the tables below do not include payments and benefits to the extent these payments and benefits are provided on a non-discriminatory basis to salaried employees generally upon termination of employment. These include:

 

    Accrued salary and paid time off;

 

    Regular pension benefits under the SRP;

 

    Health care benefits provided to retirees under the Exelis Post-Retirement Medical and Dental Plan, including retiree medical and dental insurance. Employees who terminate prior to retirement are eligible for continued benefits under COBRA; and

 

    Distributions of plan balances under the ISP and amounts currently vested under the Exelis Excess Savings Plan.

No perquisites are available to any NEOs in any of the post-employment compensation circumstances. With respect to the Exelis Salaried Retirement Plan, vested benefits under such plan may be deferred to age 65, but may become payable at age 55 or, if the participant is eligible for early retirement, the first of the month immediately following the last day worked without regard to the period of the severance payments. Benefits under the Exelis Excess Pension Plan must commence as soon as possible but generally would be payable seven months following such date, retroactive to the date the Exelis Excess Pension Plan benefit became payable.

Senior Executive Severance Pay Plan.    The purpose of this plan is to provide a period of transition for senior executives. Senior executives who are U.S. citizens or who are employed in the United States are covered by this plan. The plan generally provided for severance payments if Exelis terminates a senior executive’s employment without cause. The amount of severance pay under this plan depends on the executive’s base pay and years of service. The amount will not exceed 24 months of base pay or be greater than two times the executive’s total annual compensation during the year immediately preceding termination. Exelis considers these severance pay provisions appropriate transitional provisions given the job responsibilities and competitive market in which senior executives function. Exelis’ obligation to continue severance payments stops if the executive does not comply with the Exelis Code of Conduct. Exelis considers this cessation provision to be critical to Exelis’ emphasis on ethical behavior. Exelis’ obligation to continue severance payments also stops if the executive does not comply with non-competition provisions of the Senior Executive Severance Pay Plan. These provisions protect the integrity of our businesses and are consistent with typical commercial arrangements. Messrs. Milligan, Young, Procopio and Ms. Davidson are covered under the Senior Executive Severance Pay Plan. Mr. Melcher is covered by the Melcher Employment Letter.

If a covered executive receives or is entitled to receive other compensation from another company, the amount of that other compensation could be used to offset amounts otherwise payable under the Senior Executive Severance Pay Plan. During the severance payment period, the executive will have a limited right to continue to be eligible for participation in certain benefit plans. Severance pay will start within sixty days following the covered executive’s scheduled termination date.

The exceptions to severance payments are:

 

    the executive terminates his or her own employment;

 

    the executive’s employment is terminated for cause;

 

    termination occurs after the executive’s normal retirement date under the Exelis Salaried Retirement Plan; or

 

    termination occurs in certain divestiture instances if the executive accepts employment or refuses comparable employment.

No severance was provided for termination for cause because Exelis believes employees terminated for cause should not receive additional compensation. No severance is provided in the case of termination after a normal retirement date because the executive would be eligible for retirement payments under the Exelis Salaried Retirement Plan. No severance would be provided where an executive accepted or refused comparable employment because the executive had the opportunity to receive employment income from another party under comparable circumstances.

 

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Special Senior Executive Severance Pay Plan.    The purpose of this plan is to provide compensation in the case of termination of employment in connection with an acceleration event (defined in “Compensation Tables — Potential Payments Upon Termination or Change in Control”) including a change of control. The provisions of this plan were specifically designed to address the inability of senior executives to influence Exelis’ future performance after certain change of control events. The plan was structured to encourage executives to act in the best interests of shareholders by providing for certain compensation and retention benefits and payments, including change of control provisions, in the case of an acceleration event.

The purposes of these provisions were to:

 

    provide for continuing cohesive operations as executives evaluated a transaction, which, without change of control protection, could be personally adverse to the executive;

 

    keep executives focused on preserving value for shareholders;

 

    retain key talent in the face of potential transactions; and

 

    attract talented employees in the competitive marketplace.

As discussed above, this plan provides severance benefits for covered executives, including any named executive officer whose employment was terminated by Exelis other than for cause, or where the covered executive terminated his or her employment for good reason within two years after the occurrence of an acceleration event as described below (including a termination due to death or disability) or if during the two-year period following an acceleration event, the covered executive had grounds to resign with good reason or the covered executive’s employment was terminated in contemplation of an acceleration event that ultimately occurred.

The plan was designed to put the executive in the same position, from a compensation and benefits standpoint, as he or she would have been in without the acceleration event. With respect to incentive plan awards, since the executive would no longer have the ability to influence the corporate objectives upon which the awards were based, the plan provides that any AIP awards be paid out at target (100%). In the event of a change of control, a pro-rata portion of outstanding TSR awards would be paid through the date of the change of control based on actual performance and the balance of the awards would be paid at target (100%).

This plan provides two levels of benefits for covered executives, based on their position within Exelis. The Compensation Committee considered two levels of benefits appropriate based on the relative ability of each level of employee to influence future Exelis performance. Under the Special Senior Executive Severance Pay Plan, if a covered executive is terminated within two years after an acceleration event in a change of control or in contemplation of an acceleration in a change of control event that ultimately occurs or if the covered executive terminates his or her employment for good reason within two years after an acceleration event in the event of a change of control, he or she would be entitled to:

 

    any accrued but unpaid base salary, bonus (AIP payment), unreimbursed expenses and employee benefits, including paid time off;

 

    two or three times the annual base salary rate immediately preceding the date of the acceleration event or termination and two or three times the target AIP immediately preceding the acceleration event or termination;

 

    continuation of health and life insurance benefits and certain perquisites at the same levels for two or three years;

 

    a lump-sum payment equal to the difference between the total lump-sum value of his or her pension benefit under the Exelis Excess pension plans, or any successor pension plans (provided such plans are no less favorable to the executive than the Exelis Excess pension plans), and the total lump-sum value of his or her pension benefit under the pension plans after crediting an additional two or three years of age and eligibility and benefit service using the annual base salary and target AIP immediately preceding the acceleration event or termination for purposes of determining final average compensation under the pension plans;

 

    credit for an additional two or three years of age and two or three years of eligibility service under the retiree health and retiree life insurance benefits;

 

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    a lump-sum payment equal to two or three times the annual base salary rate immediately preceding the acceleration event or termination times two or three times the highest percentage rate of Exelis’ contributions to the Exelis Salaried Investment and Savings Plan and the Exelis Excess Savings Plan, such payments not to exceed 3.5% per year;

 

    if payments triggered by a change-of-control would be subject to an excise tax, then either: (1) reduction of payments by the amount needed to avoid triggering the tax, or (2) no reduction of payments, depending on which alternative left the executive in the best after-tax position; and

 

    one year of outplacement services.

Messrs. Melcher, Milligan, Young, Procopio, and Ms. Davidson are covered at the higher level of benefits. The Potential Post-Employment Compensation tables below provide additional information.

Change of Control Arrangements

The payment or vesting of awards or benefits under each of the plans listed below would be accelerated upon the occurrence of a change of control of Exelis. The change of control provisions in these plans are intended to provide protections in the context of change of control transaction so that the executives can focus on preserving value for shareholders when evaluating situations that, without change of control provisions, could be personally adverse to the executive. For substantially all of the plans listed below there would be a change of control of Exelis if one of the following acceleration events occurred:

1. A report on Schedule 13D was filed with the SEC disclosing that any person, other than Exelis or one of its subsidiaries or any employee benefit plan that is sponsored by Exelis or a subsidiary, had become the beneficial owner of 20% or more of Exelis’ outstanding stock;

2. A person other than Exelis or one of its subsidiaries or any employee benefit plan that is sponsored by Exelis or a subsidiary purchased Exelis shares in connection with a tender or exchange offer, if after consummation of the offer the person purchasing the shares is the beneficial owner of 20% or more of Exelis’ outstanding stock;

3. The consummation of:

(a) any consolidation, business combination or merger of Exelis other than a consolidation, business combination or merger in which the shareholders of Exelis immediately prior to the merger would hold 50% or more of the combined voting power of Exelis or the surviving corporation of the merger and would have the same proportionate ownership of common stock of the surviving corporation that they held in Exelis immediately prior to the merger; or

(b) any sale, lease, exchange or other transfer of all or substantially all of the assets of Exelis;

4. A majority of the members of the Board of Directors of Exelis changed within a 12-month period, unless the election or nomination for election of each of the new Directors by Exelis’ shareholders had been approved by two-thirds of the Directors still in office who had been Directors at the beginning of the 12-month period or whose nomination for election or election was recommended or approved by a majority of Directors who were Directors at the beginning of the 12-month period; or

5. Any person other than Exelis or one of its subsidiaries or any employee benefit plan sponsored by Exelis or a subsidiary became the beneficial owner of 20% or more of Exelis outstanding stock.

At the time of an acceleration event, any unfunded non-qualified savings and retirement plan obligations will be funded using a trust, often referred to as a “Rabbi Trust,” the assets of which would remain subject to the claims or our creditors in the event of our insolvency. Pre-2005 vested benefits under these plans will be paid if the 20% threshold described above is reached Benefits that became vested on or after January 1, 2005, would be paid if a person other than Exelis, its subsidiaries or any employee benefit plan sponsored by Exelis becomes the beneficial owner of 30% or more of Exelis outstanding stock.

The following Exelis plans have change of control provisions:

 

    2011 Omnibus Incentive Plan;

 

    Amended and Restated Exelis 2011 Omnibus Incentive Plan; (adopted by shareholders May 9, 2012)

 

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    2003 Equity Incentive Plan;

 

    1996 Restricted Stock Plan for Non-management Directors;

 

    Exelis Inc. Annual Incentive Plan for Executive Officers; (approved by shareholders for purposes of IRC Section 162m on May 8, 2013.)

 

    Exelis Inc. Special Senior Executive Severance Pay Plan;

 

    Exelis Inc. Enhanced Severance Pay Plan;

 

    Exelis Deferred Compensation Plan;

 

    Exelis Inc. Excess Savings Plan; and

 

    Excess Pension Plans.

 

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Potential Post-Employment Compensation

 

             
Executive  

Resignation

(a) ($)

   

Termination
For Cause

(b) ($)

   

Death

(c) ($)

   

Disability

(d) ($)

   

Termination
Not For Cause

(e) ($)

   

Termination
Not For Cause
or With Good
Reason
After Change
of Control

(f) ($)

 
             

David F. Melcher (Total)

    785,230        785,230        28,017,438        27,624,823        29,951,807        38,158,034   

—Cash Severance(1)

    0        0        0        0        3,906,000        5,859,000   

—Unvested Non-Equity Awards(2)

    0        0        2,340,000        2,340,000        2,340,000        3,303,200   

—Unvested Equity Awards(3)

    0        0        25,284,823        25,284,823        22,916,373        25,284,823   

—Non-Qualified Retirement Benefits(4)(5)

    785,230        785,230        392,615        0        785,230        3,629,705   

—Other Non-Qualified Benefits(6)

    0        0        0        0        4,204        81,306   

—Best Net Cutback Amount(7)

    NA        NA        NA        NA        NA        0   

Peter J. Milligan (Total)

    51,290        51,290        6,646,246        6,597,184        6526,638        9,709,988   

—Cash Severance(1)

    0        0        0        0        642,400        2,601,720   

—Unvested Non-Equity Awards(2)

    0        0        579,000        579,000        513,000        817,292   

—Unvested Equity Awards(3)

    0        0        6,018,184        6,018,184        5,318,764        6,018,184   

—Non-Qualified Retirement Benefits(4)(5)

    51,290        51,290        49,062        0        51,290        195,129   

—Other Non-Qualified Benefits(6)

    0        0        0        0        1,184        77,664   

—Best Net Cutback Amount(7)

    NA        NA        NA        NA        NA        0   

Ann D. Davidson (Total)

    3,130,030        362,823        4,685,994        4,504,583        4,921,670        8,226,345   

—Cash Severance(1)

    0        0        0        0        512,500        2,029,500   

—Unvested Non-Equity Awards(2)

    381,000        0        381,000        381,000        381,000        538,020   

—Unvested Equity Awards(3)

    2,386,207        0        4,123,583        4,123,583        3,655,074        4,123,583   

—Non-Qualified Retirement Benefits(4)(5)

    362,823        362,823        181,411        0        362,823        1,435,589   

—Other Non-Qualified Benefits(6)

    0        0        0        0        10,272        99,653   

—Best Net Cutback Amount(7)

    NA        NA        NA        NA        NA        0   

Christopher D. Young (Total)

    6,349,766        2,625,791        5,476,620        4,163,724        7,251,770        12,486,989   

—Cash Severance(1)

    0        0        0        0        779,200        1,928,520   

—Unvested Non-Equity Awards(2)

    342,000        0        342,000        342,000        342,000        484,956   

—Unvested Equity Awards(3)

    3,381,975        0        3,821,724        3,821,724        3,484,219        3,821,724   

—Non-Qualified Retirement Benefits(4)(5)

    2,625,791        2,625,791        1,312,896        0        2,625,791        6,145,949   

—Other Non-Qualified Benefits(6)

    0        0        0        0        20,560        105,840   

—Best Net Cutback Amount(7)

    NA        NA        NA        NA        NA        0   

A. John Procopio (Total)

    5,627,379        2,313,813        5,298,605        4,141,698        6,480,467        10,470,283   

—Cash Severance(1)

    0        0        0        0        737,000        1,824,075   

—Unvested Non-Equity Awards(2)

    301,200        0        301,200        301,200        301,200        427,102   

—Unvested Equity Awards(3)

    3,012,366        0        3,840,498        3,840,498        3,114,372        3,840,498   

—Non-Qualified Retirement Benefits(4)(5)

    2,313,813        2,313,813        1,156,907        0        2,313,813        4,282,485   

—Other Non-Qualified Benefits(6)

    0        0        0        0        14,082        96,123   

—Best Net Cutback Amount(7)

    NA        NA        NA        NA        NA        0   

 

(1)

Mr. Melcher is covered under the Melcher Employment Letter. Under the Melcher Employment Letter, Exelis will pay a severance benefit equal to two times the sum of the annual base salary, (which annual base salary was $930,000 on December 31, 2013), in effect on the scheduled termination date and the target annual incentive as of the scheduled termination date, if terminated other than for cause unless termination occurs after the normal retirement date (Normal retirement date is the first day of the month which follows Mr. Melcher’s 65 th birthday.) Messrs. Milligan, Young, Procopio, and Ms. Davidson are covered under the Exelis Senior Executive Severance Pay Plan. Under that plan Mr. Milligan will receive a severance benefit equal to 16 months, Ms. Davidson will receive a severance benefit equal to

 

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  15 months, and Messrs. Young and Procopio will receive a severance benefit equal to 24 months, of base salary if terminated other than for cause unless termination occurs after the normal retirement date. In the event of a change of control Messrs. Melcher, Milligan, Young, Procopio and Ms. Davidson are covered under the Exelis Special Senior Executive Severance Pay Plan, described in this Proxy Statement at “Compensation Discussion and Analysis — Severance Plan Arrangements” and under the terms of the plan would be paid a lump sum payment equal to three times current annual base salary rate ($930,000, $481,800, $389,600, $368,500, $410,000 respectively) paid plus three times the target AIP. Further information regarding post-employment compensation is provided in the Pension Benefits for 2013 and Non-Qualified Deferred Compensation for 2013 Tables. The bonus calculation excluded the value of the completed performance period, as it does not represent incremental compensation with respect to column (e).

 

(2) Should Messrs. Melcher and Milligan resign or be terminated for cause, their TRS awards are forfeited. Should Messrs. Young, Procopio and Ms. Davidson be terminated for cause, their TSR awards are forfeited. Should Messrs. Young, Procopio and Ms. Davidson resign or be terminated other than for cause, and if they have complied with the restrictive covenants described Under “Compensation Discussion and Analysis — Restrictive Covenants for Exelis Long-Term Incentive Awards”, each will be eligible to receive payment, if any, for any outstanding TSR awards, with payment and timing thereunder in accordance with Section 409A. In the event of death or disability each of Messrs. Melcher, Milligan, Young, Procopio and Ms. Davidson would receive payment, if any, for outstanding TSR awards. In the event of termination without cause and without acceptance of or compliance with the restrictive covenants, each would receive payment, if any, based on a pro-rata portion of the outstanding TSR award as of the termination date, based on the Company’s performance during the three-year period, in accordance with Section 409A. In the event of an acceleration event in a change of control, the each TSR award will be paid through the date of the change of control based on actual performance and the balance of the award will be paid at target (100%).

 

(3) Equity awards vest according to the terms described in “Compensation Discussion and Analysis — Long-Term Incentive Awards Program”. Unvested equity awards reflect the market value of restricted stock, RSUs, and in-the-money value of options based on the Exelis December 31, 2013 closing stock price of $19.06.

 

(4) Column (a) and column (b) amounts reflect present value of the annual vested benefit payable under the Exelis Excess Pension Plan, as of December 31, 2013 assuming retirement at age 65. Column (c) provides the value of the benefit payable to the executive’s beneficiary upon death. Column (d) is inapplicable because disability would not affect retirement benefits. Column (e) provides the present value of the annual vested benefit payable under the Exelis Excess Pension Plan as of December 31, 2013 assuming retirement at age 65. Column (f) provides the lump sum payable by Exelis in accordance with the Exelis Special Senior Executive Severance Pay Plan in the event of a change of control.

 

(5) No additional Exelis Excess Savings Plan payments are made in the event of voluntary or involuntary termination, or termination for cause. In the case of death or disability, the participant is 100% vested in the Exelis match. Column (f) reflects the additional cash payment representing Exelis contributions, which would be made following a change of control as described in the Special Senior Executive Severance Pay Plan in this Proxy Statement.

 

(6) Other non-qualified benefits. Amounts shown in column (e): In the event of termination not for cause, Exelis will pay the company’s portion of medical and life insurance premiums for two years for Mr. Melcher ($815 and $3,388, respectively), Mr. Young ($19,115 and $1,445, respectively) and Mr. Procopio ($12,713 and $1,369, respectively), and Exelis will pay the company’s portion of medical and life insurance premiums for 16 months for Mr. Milligan ($0 and $1,184, respectively), and 15 months for Ms. Davidson ($9,325 and $948, respectively). In the event of a change in control, amounts shown in column (f) include, as provided in the Exelis Special Senior Executive Severance Pay Plan, one year of outplacement services in the amount of $75,000 based on a current competitive bid and Exelis will also pay medical and life insurance premiums for three years for Mr. Melcher ($1,223 and $5,028 respectively), Mr. Milligan ($0 and $2,664, respectively), Ms. Davidson ($22,378 and $2,274, respectively), Mr. Young ($28,673 and $2,167, respectively), and Mr. Procopio ($19,069 and $2,054, respectively).

 

(7) Amounts in column (f), Best Net Cutback Amount, assume termination occurs immediately upon a change of control based on the Exelis December 31, 2013 closing stock price of $19.06.

 

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Annex 1

Article Fifth of Articles of Incorporation

ARTICLE FIFTH, Subsections (a) and (b)

(a) The number of directors constituting the Board of Directors of the Corporation shall be not less than three nor more than twenty-five, with the exact number to be fixed from time to time solely by resolution of the Board of Directors acting by not less than a majority of the directors in office. The Prior to the annual meeting of shareholders to be held in 2015 (the “2015 Annual Meeting”), the Board of Directors shall be divided into three (3) classes, as nearly equal in number as possible, with the term of office of one class expiring each year. Directors of the first class are to All directors of the Corporation elected at or after the 2015 Annual Meeting shall be elected for a term expiring at the annual meeting of shareholders to be held in 2012, directors of the second class are to be elected for a term expiring at the at the next annual meeting of shareholders to be held in 2013, and directors of the third class are to be elected for a term expiring at the annual meeting of shareholders to be held in 2014, with each, with each such director to hold office until his or hersuch director’s successor isshall have been elected and qualified. Commencing with the annual meeting of shareholders in 2012, each class of directors whose term shall then expire shall be elected to hold office for a three-year term., or until his or her earlier death, retirement, resignation or removal. Notwithstanding the foregoing, any director whose term expires at the annual meeting of stockholders scheduled to be held in 2016 or 2017 shall continue to hold office until the end of the term for which such director was elected and until such director’s successor shall have been elected and qualified, or until his or her earlier death, retirement, resignation or removal.

(b) In the case of any vacancy on the Board of Directors, including a vacancy created by an increase in the number of directors, the vacancy shall be filled by the Board of Directors with the director so elected to serve (i) in the case of any vacancy so filled prior to the 2015 Annual Meeting, for the remainder of the term of the director being replaced or, in the case of an additional director, for the remainder of the term of the class to which the director has been assigned. When, with each such director to hold office until his or her successor is elected and qualified and (ii) in the case of any vacancy so filled at or after the 2015 Annual Meeting, until the next annual meeting of shareholders, with each such director to hold office until his or her successor is elected and qualified. Until the 2015 Annual Meeting, when the number of directors is changed, any newly created directorships or any decrease in directorships shall be so assigned among the classes by a majority of the directors then in office, though less than a quorum, as to make all classes as nearly equal in number as possible. No decrease in the number of directors shall have the effect of shortening the term of any incumbent director.

Annex 2

Section 2.2 of the By-Laws

2.2 Number, Method of Election, Terms of Office of Directors. The number of Directors which shall constitute the whole Board shall be such as set forth in, and as determined in accordance with, the Articles of Incorporation. The Prior to the annual meeting of shareholders to be held in 2015 (the “2015 Annual Meeting”), the directors shall be divided into three classes as nearly equal in number as possible as provided in the Articles of Incorporation. Except as provided in Article Fifth of the Articles of Incorporation fixing one, two, and three year terms for the initial classified board, each class of directors All Directors elected at or after the 2015 Annual Meeting shall be elected for a term of three (3) years and until his or her successor isexpiring at the next annual meeting of shareholders, with each such Director to hold office until such Director’s successor shall have been elected and qualified, or until his or her earlier death, retirement, resignation or removal. Notwithstanding the foregoing, any Director whose term expires at the annual meeting of stockholders scheduled to be held in 2016 or 2017 shall continue to hold office until the end of the term for which such Director was elected and until such Director’s successor shall have been elected and qualified, or until his or her earlier death, retirement, resignation or removal. Directors need not be shareholders of the Corporation or citizens of the United States of America.

Nominations of persons for election as Directors may be made by the Board or by any shareholder who is a shareholder of record at the time of giving of the notice of nomination provided for in this Section 2.2 and who is entitled to vote for the election of Directors. Any shareholder of record entitled to vote for the election of Directors at a meeting may nominate a person or persons for election as Directors only if written notice of such shareholder’s intent to make such nomination is

 

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given in accordance with the procedures for bringing business before the meeting set forth in Section 1.3(b) of these By-Laws, either by personal delivery or by United States mail, postage prepaid, to the Secretary, received at the principal executive offices of the Corporation, not later than (i) with respect to an election to be held at an annual meeting of shareholders, not less than 90 calendar days nor more than 120 calendar days prior to the date of the Corporation’s proxy statement released to shareholders in connection with the previous year’s annual meeting; provided, however, that in the event that no annual meeting was held in the previous year or the date of the annual meeting was changed by more than 30 days from the anniversary date of the previous year’s annual meeting, notice by the shareholder must be so received not earlier than 120 calendar days prior to such annual meeting and not later than 90 calendar days prior to such annual meeting or 10 calendar days following the date on which public announcement of the date of the meeting is first made, and (ii) with respect to an election to be held at a special meeting of shareholders for the election of Directors, not earlier than 120 calendar days prior to such special meeting and not later than 90 calendar days prior to such special meeting or 10 calendar days following the date on which public announcement of the date of the special meeting is first made and of the nominees to be elected at such meeting. In no event shall the public announcement of an adjournment or postponement of a meeting commence a new time period, or extend any time period, for the giving of written notice. Any such notice shall set forth: (a) the name and address of the shareholder who intends to make the nomination and the beneficial owner, if any, on whose behalf the nomination is made and of the person or persons to be nominated; (b) a representation that the shareholder is a holder of record of stock of the Corporation entitled to vote at such meeting and intends to appear in person or by proxy at the meeting to nominate the person or persons specified in the notice; (c) a description of all arrangements or understandings between the shareholder, any beneficial owner on whose behalf the nomination is made and each nominee and any other person or persons (naming such person or persons) pursuant to which the nomination or nominations are to be made by the shareholder; (d) such other information regarding each shareholder, the beneficial owner, if any, on whose behalf the nomination is made and nominee proposed by such shareholder as would have been required to be included in a proxy statement filed pursuant to the proxy rules of the Securities and Exchange Commission in connection with solicitations of proxies for the election of directors in an election contest; (e) the consent of each nominee to serve as a Director if so elected; (f) if the shareholder or beneficial owner, if any, intends to (x) deliver a proxy statement and/or form of proxy to the holders of at least the percent of the Corporation’s outstanding capital stock required to elect the nominee and/or (y) otherwise solicit proxies of votes from shareholders in support of such shareholder’s nominee(s), a representation to that effect; (g) a description of any agreement, arrangement or understanding with respect to the nomination and/or the voting of shares of any class or series of stock of the Corporation between or among the Proponent Persons; and (viii) a description of any agreement, arrangement or understanding (including without limitation any swap or other derivative or short position, profits interest, hedging transaction, borrowed or loaned shares, any contract to purchase or sell, acquisition or grant of any option, right or warrant to purchase or sell or other instrument) to which any Proponent Person is a party, the intent or effect of which may be (x) to transfer to or from any Proponent Person, in whole or in part, any of the economic consequences of ownership of any security of the Corporation, (y) to increase or decrease the voting power of any Proponent Person with respect to shares of any class or series of capital stock of the Corporation and/or (z) to provide any Proponent Person, directly or indirectly, with the opportunity to profit or share in any profit derived from, or to otherwise benefit economically from, or to mitigate any loss resulting from, the value (or any increase or decrease in the value) of any security of the Corporation. A shareholder providing notice of a proposed nomination (whether given pursuant to Section 2.2 or Section 1.4 of these By-Laws) shall update and supplement such notice from time to time to the extent necessary so that the information provided or required to be provided in such notice shall be true and correct as of the record date for the meeting and as of the date that is fifteen calendar days prior to the meeting or any adjournment or postponement thereof; such update and supplement shall be delivered in writing to the Secretary of the Corporation at the principal executive offices of the Corporation not later than five calendar days after the record date for the meeting (in the case of any update and supplement required to be made as of the record date), and not later than ten calendar days prior to the date for the meeting or any adjournment or postponement thereof (in the case of any update and supplement required to be made as of fifteen calendar days prior to the meeting or any adjournment or postponement thereof). The chairman of any meeting of shareholders to elect Directors and the Board may refuse to acknowledge the nomination of any person not made in compliance with the foregoing procedures or if the shareholder solicits proxies in support of such shareholder’s nominee(s) without such shareholder having made the representation required by (f) of the preceding sentence. The Corporation may require any proposed nominee to furnish such other information as it may reasonably require to determine the eligibility of such proposed nominee to serve as a director of the Corporation.

 

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In an uncontested election (i.e. any election in which the number of nominees does not exceed the number of Directors to be elected), Directors shall be elected by a majority of the votes cast by the shares entitled to vote in the election at a meeting at which a quorum is present. Any Director nominee that does not receive the requisite votes shall not be elected. Any Director nominee who fails to be elected but who is a Director at the time of the election shall promptly provide a written resignation to the Chairman or the Secretary and remain a Director until a successor shall have been elected and qualified (a “Holdover Director”).

The Nominating and Governance Committee (or the equivalent committee then in existence) shall promptly consider the resignation and all relevant facts and circumstances concerning the vote and the best interests of the Corporation and its shareholders. After consideration, the Nominating and Governance Committee shall make a recommendation to the Board whether to accept or reject the tendered resignation, or whether other action should be taken.

The Board will act on the Nominating and Governance Committee’s recommendation no later than its next regularly scheduled Board Meeting or within 90 days after certification of the shareholder vote, whichever is earlier.

The Board will promptly publicly disclose its decision (by a press release, a filing with the Securities and Exchange Commission or other broadly disseminated means of communication) and the reasons for its decision.

Any Holdover Director who tenders a resignation shall not participate in the Nominating and Governance Committee’s recommendation or Board action regarding whether to accept the resignation offer. If a Holdover Director’s resignation is not accepted, such Holdover Director shall continue to serve until his or her successor is duly elected and qualified or his or her earlier resignation or removal. If a Holdover Director’s resignation is accepted, then the Board may fill the resulting vacancy, or decrease the size of the Board, pursuant to the provisions of Article Fifth of the Articles of Incorporation.

If each member of the Nominating and Governance Committee receives less than a majority of the votes cast at the same election, then the Board shall appoint a committee composed of three independent Directors (with an independent Director being a Director that has been determined by the Board to be “independent” under such criteria as it deems applicable, including, without limitation, applicable New York Stock Exchange rules and regulations and other applicable law) who received more than a majority of the votes cast to consider the resignation offers and recommend to the Board whether to accept the offers. However, if there are fewer than three independent Directors who receive a majority or more of the votes cast in the same election then the Board will promptly consider the resignation and all relevant facts and circumstances concerning the vote and the best interests of the Corporation and its shareholders and act no later than its next regularly scheduled Board Meeting or within 90 days after certification of the shareholder vote, whichever is earlier. If all Directors receive less than a majority of the votes cast at the same election, the election shall be treated as a contested election and the majority vote requirement shall be inapplicable.

Section 2.3 of the By-Laws

2.3 Vacancies on Board. (a) Any Director may resign from office at any time by delivering a written resignation to the Chairman or the Secretary. The resignation will take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the Corporation. The acceptance of a resignation shall not be necessary to make it effective, unless expressly so provided in the resignation.

(b) Any vacancy resulting from the death, retirement, resignation, or removal of a Director and any newly created Directorship resulting from any increase in the authorized number of Directors may be filled by vote of a majority of the Directors then in office, though less than a quorum. In the case of any vacancy so filled prior to the 2015 Annual Meeting, and any Director so chosen shall hold office for the balance of the term of the class of the director he or she succeeds or, in the event of an increase in the number of directorsDirectors, of the class to which he or she is assigned and until a successor is duly elected and qualified, or until his or her earlier death, retirement, resignation or removal. In the case of any vacancy so filled at or after the 2015 Annual Meeting, any Director so chosen shall hold office for a term ending at the next annual meeting of shareholders and until such Director’s successor shall have been elected and qualified, or until his or her earlier death, retirement, resignation or removal. If there are no Directors in office, then an election of Directors may be held in the manner provided by applicable law.

 

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Annex 3

ARTICLE FIFTH OF THE AMENDED AND RESTATED ARTICLES OF INCORPORATION

(d) Special meetings of shareholders of the Corporation may be called only by the Chairman of the Board of Directors or by a majority vote of the entire Board of Directors. (i) by the Chairman of the Board of Directors, (ii) by a majority vote of the entire Board of Directors or (iii) by the Secretary of the Corporation upon the written request (a “Special Meeting Request”) of shareholders of record having, as of the date of the Special Meeting Request, an aggregate “net long position” of at least twenty-five percent (25%) of the voting power of the outstanding shares of capital stock of the Corporation entitled to vote on the matter or matters to be brought before the proposed special meeting (provided that such Special Meeting Request complies and is in accordance with the By-laws of the Corporation), and may not be called by any other person or persons. “Net long position” shall be determined with respect to each requesting holder in accordance with the definition thereof set forth in Rule 14e-4 under the Securities Exchange Act of 1934, as amended, provided that (x) for purposes of such definition, in determining such holder’s “short position,” the reference in such rule to “the date that a tender offer is first publicly announced or otherwise made known by the bidder to holders of the security to be acquired” shall be the date of the relevant Special Meeting Request and the reference to the “highest tender offer price or stated amount of the consideration offered for the subject security” shall refer to the closing sales price of the Corporation’s common stock on the New York Stock Exchange on such date (or, if such date is not a trading day, the next succeeding trading day) and (y) the “net long position” of such holder shall be reduced by the number of shares as to which such holder does not, or will not, have the right to vote or direct the vote at the proposed special meeting or as to which such holder has entered into any derivative or other agreement, arrangement or understanding that hedges or transfers, in whole or in part, directly or indirectly, any of the economic consequences of ownership of such shares. The “net long position” shall be determined in good faith by the Board, which determination shall be conclusive and binding on the Corporation and the shareholders.

Annex 4

Section 1.3 of the By-Laws

1.3 Purposes of Annual Meetings. (a) At each annual meeting, the shareholders shall elect the members of the Board for the succeeding term. At any such annual meeting any business properly brought before the meeting may be transacted.

(b) To be properly brought before an annual meeting, business must be (i) specified in the notice of the meeting (or any supplement thereto) given by or at the direction of the Board, (ii) otherwise properly brought before the meeting by or at the direction of the Board or (iii) otherwise properly brought before the meeting by a shareholder. For business to be properly brought before an annual meeting by a shareholder, the shareholder must have given written notice thereof, either by personal delivery or by United States mail, postage prepaid, to the Secretary, received at the principal executive offices of the Corporation, not less than 90 calendar days nor more than 120 calendar days prior to the date of the Corporation’s proxy statement released to shareholders in connection with the previous year’s annual meeting; provided, however, that in the event that no annual meeting was held in the previous year or the date of the annual meeting was changed by more than 30 days from the anniversary date of the previous year’s annual meeting, notice by the shareholder must be so received not earlier than 120 calendar days prior to such annual meeting and not later than 90 calendar days prior to such annual meeting or 10 calendar days following the date on which public announcement of the date of the meeting is first made. In no event shall the public announcement of an adjournment or postponement of a meeting commence a new time period, or extend any time period, for the giving of written notice. Any such notice shall set forth as to each matter the shareholder proposes to bring before the annual meeting (i) a brief description of the business desired to be brought before the meeting and the reasons for conducting such business at the meeting and, in the event that such business includes a proposal to amend either the Articles of Incorporation or By-laws of the Corporation, the language of the proposed amendment, (ii) the name and address of the shareholder proposing such business and the beneficial owner, if any, on whose behalf the proposal is made, (iii) a representation that the shareholder is a holder of record of stock of the Corporation entitled to vote at such meeting and intends to appear in person or by proxy at the meeting to propose such business, (iv) any material interest of the shareholder, and the beneficial owner, if any, on whose behalf the proposal is made, in such business, (v) if the shareholder or beneficial owner, if any, intends or is part of a group that intents to (x) deliver a proxy statement and/or form of proxy to holders of at

 

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least the percentage of the Corporation’s outstanding capital stock required to approve or adopt the proposal or (y) otherwise solicit proxies or votes in support of such shareholder’s proposal, a representation to that effect, (vi) any other information relating to such shareholder and beneficial owner, if any, required to be disclosed in a proxy statement or other filings required to be made in connection with solicitations of proxies for the proposal, pursuant to and in accordance with Section 14(a) of the Exchange Act and the rules and regulations promulgated thereunder, (vii) a description of any agreement, arrangement or understanding with respect to the proposal and/or the voting of shares of any class or series of stock of the Corporation between or among the shareholder giving the notice, the beneficial owner, if any, on whose behalf the proposal is made, any of their respective affiliates or associates and/or any others acting in concert with any of the foregoing (collectively, “Proponent Persons”, which term, for purposes of Section 2.2 herein, shall include each nominee (and his or her respective affiliates or associates and/or any others acting in concert with such nominee) and shall be defined as if the foregoing clause had, in each case, replaced the word “proposal” with the word “nomination”); and (viii) a description of any agreement, arrangement or understanding (including without limitation any swap or other derivative or short position, profits interest, hedging transaction, borrowed or loaned shares, any contract to purchase or sell, acquisition or grant of any option, right or warrant to purchase or sell, or other instrument) to which any Proponent Person is a party, the intent or effect of which may be (x) to transfer to or from any Proponent Person, in whole or in part, any of the economic consequences of ownership of any security of the Corporation, (y) to increase or decrease the voting power of any Proponent Person with respect to shares of any class or series of capital stock of the Corporation and/or (z) to provide any Proponent Person, directly or indirectly, with the opportunity to profit or share in any profit derived from, or to otherwise benefit economically from, or to mitigate any loss resulting from, the value (or any increase or decrease in the value) of any security of the Corporation. A shareholder providing notice of business proposed to be brought before a meeting (whether given pursuant to this Section 1.3(b) or Section 1.4 of the By-Laws) shall update and supplement such notice from time to time to the extent necessary so that the information provided or required to be provided in such notice shall be true and correct as of the record date for the meeting and as of the date that is fifteen calendar days prior to the meeting or any adjournment or postponement thereof; such update and supplement shall be delivered in writing to the Secretary of the Corporation at the principal executive offices of the Corporation not later than five (5) days after the record date for the meeting (in the case of any update and supplement required to be made as of the record date), and not later than ten calendar days prior to the date for the meeting or any adjournment or postponement thereof (in the case of any update and supplement required to be made as of fifteen calendar days prior to the meeting or any adjournment or postponement thereof). The foregoing notice requirements shall be deemed satisfied by a shareholder if the shareholder has notified the Corporation of his or her intention to present a proposal at an annual meeting and such shareholder’s proposal has been included in a proxy statement that has been prepared by management of the Corporation to solicit proxies for such annual meeting; provided, however, that, if such shareholder does not appear or send a qualified representative to present such proposal at such annual meeting, the Corporation need not present such proposal for a vote at such meeting, notwithstanding that proxies in respect of such vote may have been received by the Corporation. No business shall be conducted at an annual meeting of shareholders except in accordance with this Section 1.3(b), and the chairman of any annual meeting of shareholders may refuse to permit any business to be brought before an annual meeting without compliance with the foregoing procedures or if the shareholder solicits proxies in support of such shareholder’s proposal without such shareholder having made the representation required by clause (v) of the preceding sentence.

Section 1.4 of the By-Laws

1.4 Special Meetings of Shareholders. (a) Except as otherwise expressly required by applicable law, special meetings of the shareholders or of any class or series entitled to vote may be called for any purpose or purposes by the Chairman or, by a majority vote of the entire Board or by the Secretary of the Corporation in accordance with these By-Laws and the Corporation’s Articles of Incorporation to be held at such place (within or outside the state of Indiana), date and hour as shall be determined by the Board and designated in the notice thereof. Only such business as is specified in the notice of any special meeting of the shareholders shall come before such meeting.

(b) A special meeting of shareholders shall be called by the Secretary of the Corporation at the written request or requests (each, a “Special Meeting Request” and, collectively, the “Special Meeting Requests”) of shareholders who are shareholders of record having, as of the date on which such Special Meeting Request is delivered to the Secretary of the Corporation, an aggregate “net long position” (as defined in Article Fifth of the Articles of Incorporation) of at least twenty-five percent (25%) of the voting power of the outstanding capital stock of the corporation entitled to vote on the matter or matters to be

 

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brought before the proposed special meeting (the “Requisite Percentage”) if such Special Meeting Request complies with the requirements of this Section 1.4(b) and all other applicable sections of these By-Laws and the Corporation’s Articles of Incorporation. The Board shall determine in good faith whether all requirements set forth in these By-Laws have been satisfied and such determination shall be binding on the Corporation and its shareholders. A Special Meeting Request must be delivered by hand or by mail by registered U.S. mail or courier service, postage pre-paid, to the attention of the Secretary during regular business hours. A Special Meeting Request to the Secretary shall be signed and dated by each shareholder of record (or a duly authorized agent of such shareholder) requesting the special meeting (each, a “Requesting Shareholder”), shall comply with the shareholder notice and information requirements for annual meetings set forth in Section 1.3(b) and, if applicable, the shareholder notice and information requirements for nominations of a person or persons for election as Director(s) as set forth in Section 2.2, and shall also include (i) a statement of the specific purpose or purposes of the special meeting, (ii) the matter(s) proposed to be acted on at the special meeting, (iii) the reasons for conducting such business at the special meeting, (iv) the text of any resolutions proposed for consideration, (v) an acknowledgement by the Requesting Shareholder(s) and the beneficial owners, if any, on whose behalf the Special Meeting Request(s) are being made that any reduction in the aggregate net long position of the Requesting Shareholder(s) below the Requisite Percentage following the delivery of the Special Meeting Request shall constitute a revocation of such Special Meeting Request, and (vi) documentary evidence that the Requesting Shareholders own the Requisite Percentage as of the date of such written request to the Secretary; provided, however, that, if the Requesting Shareholders are not the beneficial owners of the shares representing the Requisite Percentage, then to be valid, the Special Meeting Request(s) must also include documentary evidence (or, if not simultaneously provided with the Special Meeting Request(s), such documentary evidence must be delivered to the Secretary within ten (10) business days after the date on which the Special Meeting Request(s) are delivered to the Secretary) that the beneficial owners on whose behalf the Special Meeting Request(s) are made beneficially own the Requisite Percentage as of the date on which such Special Meeting Request(s) are delivered to the Secretary. In addition, the Requesting Shareholders and the beneficial owners, if any, on whose behalf the Special Meeting Request(s) are being made shall promptly provide any other information reasonably requested by the Corporation.

(c) Notwithstanding the foregoing provisions of this Section 1.4, a special meeting requested by shareholders shall not be held if (i) the Special Meeting Request does not comply with this Section 1.4, (ii) the Special Meeting Request relates to an item of business that is not a proper subject for shareholder action under applicable law, (iii) the Special Meeting Request is received by the Secretary during the period commencing ninety calendar days prior to the first anniversary of the date of the immediately preceding annual meeting and ending on the date of the next annual meeting, (iv) an annual or special meeting of shareholders that included an identical or substantially similar item of business (“Similar Business”) was held not more than one hundred twenty calendar days before the Special Meeting Request was received by the Secretary, (v) the Board or the Chairman of the Board has called or calls for an annual or special meeting of shareholders to be held within ninety calendar days after the Special Meeting Request is received by the Secretary and the business to be conducted at such meeting includes the Similar Business, or (vi) the Special Meeting Request was made in a manner that involved a violation of Regulation 14A under the Securities Exchange Act of 1934, as amended, or other applicable law. For purposes of this Section 1.4(c), the nomination, election or removal of Directors shall be deemed to be Similar Business with respect to all items of business involving the nomination, election or removal of Directors, changing the size of the Board and filling of vacancies and/or newly created directorships resulting from any increase in the authorized number of Directors. The Board shall determine in good faith whether the requirements set forth in this Section 1.4(c) have been satisfied.

(d) In determining whether a special meeting of shareholders has been requested by the record holders of shares representing in the aggregate at least the Requisite Percentage, multiple Special Meeting Requests delivered to the Secretary will be considered together only if (i) each Special Meeting Request identifies substantially the same purpose or purposes of the special meeting and substantially the same matters proposed to be acted on at the special meeting (in each case as determined in good faith by the Board), and (ii) such Special Meeting Requests have been dated and delivered to the Secretary within sixty (60) days of the earliest dated Special Meeting Request. A Requesting Shareholder may revoke a Special Meeting Request at any time by written revocation delivered to the Secretary and if, following such revocation, there are outstanding un-revoked requests from Requesting Shareholders holding less than the Requisite Percentage, the Board may, in its discretion, cancel the special meeting. If none of the Requesting Shareholders appears or sends a duly authorized agent to present the business to be presented for consideration that was specified in the Special Meeting Request, the corporation need not present such business for a vote at such special meeting.

 

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(e)(b) Special meetings shall be held at such date, time and place as may be fixed by the Board in accordance with these by-laws; provided, however, that in the case of a special meeting requested by shareholders, the date of any such special meeting shall not be more than ninety calendar days after a Special Meeting Request that satisfies the requirements of this Section 1.4 (or, in the case of multiple Special Meeting requests, the last Special Meeting Request necessary to reach the Requisite Percentage) is received by the Secretary.

 

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Directions to the Exelis 2013 Annual Meeting of Shareholders

 

LOGO

From I-495 North or South

Coming from either North or South on I-495 (Capital Beltway):

Take Exit 46A (Route 123/Chain Bridge Road/Tysons Corner)

Turn right at the first light onto Tysons Boulevard

Continue past the next light

Exelis Inc. is on the left at 1650 Tysons Boulevard,  14 mile past the first light

From I-95 North (coming from Richmond)

Approaching the Capital Beltway from the South on I-95 North:

Take I-495 West (Rockville/Tysons Corner)

Continue to Exit 46A (Route 123/Chain Bridge road/Tysons Corner)

Turn right at the first light onto Tysons Boulevard

Continue past the next light. Exelis Inc. is on the left at 1650 Tysons Boulevard,  14 mile past the first light

From I-95 South (coming from Baltimore)

Approaching the Capital Beltway from the North on I-95 South at Exit 27:

Stay in the right lanes and switch over to I-495 West (Capital Beltway), The sign will read Silver Spring

Entering Northern Virginia, take Exit 46A (Route 123/Chain Bridge road/Tysons Corner)

Turn right at the first light onto Tysons Boulevard

Continue past the next light. Exelis Inc. is on the left at 1650 Tysons Boulevard,  14 mile past the first light

From Washington DC (via George Washington Parkway)

From Constitution Avenue Westbound after crossing the Potomac via the Roosevelt Bridge, exit Northwest onto GW Parkway. Travel West for approximately 8 miles to I-495 South Capital Beltway

Follow I-495 South for approximately three miles to I-495 South to Exit 46A (Route 123/Chain Bridge road/Tysons Corner). Turn right at the first light onto Tysons Boulevard

Continue past the next light. Exelis Inc. is on the left at 1650 Tysons Boulevard,  14 mile past the first light

 

LOGO


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LOGO

   

 

VOTE BY INTERNET - www.proxyvote.com

 

 

EXELIS INC.

 

1650 TYSONS BLVD., SUITE 1700

MCLEAN, VA 22102

 
    Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. EDT the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
   

 

ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS

 

    If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
   

 

VOTE BY PHONE - 1-800-690-6903

 

    Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. EDT the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions.
   

 

VOTE BY MAIL

 

    Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.

 

TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:

 

     M44016-P20674    KEEP THIS PORTION FOR YOUR RECORDS
     

 

DETACH AND RETURN THIS PORTION ONLY

THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.

 

EXELIS INC.

 

                                   
   

Vote on Directors

 

 

THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” PROPOSALS 1, 2, 3, 4 AND 5.

 

Voting Items

 

         
   

 

1.  

 

 

Election of three Class III Directors of the Exelis Inc. Board of Directors.

       
     

 

Nominees:

   

 

For  

 

 

Against 

 

 

Abstain

               
     

 

1a.     Paul J. Kern

   

 

¨

 

 

¨

 

 

¨

   
     

 

1b.     Mark L. Reuss

   

 

¨

 

 

¨

 

 

¨

               
     

 

1c.     Billie I. Williamson

   

 

¨

 

 

¨

 

 

¨

        For   Against    Abstain    
   

 

2.  

 

 

Ratification of the appointment of Deloitte & Touche LLP as Independent Registered Public Accounting Firm for 2014.

 

 

¨

 

 

¨

 

 

¨

   
   

 

3.  

 

 

Approval of a proposal to amend the Exelis Amended and Restated Articles of Incorporation to declassify the Board of Directors starting in 2015.

 

 

¨

 

 

¨

 

 

¨

   
   

 

4.  

 

 

Approval of a proposal to amend the Exelis Amended and Restated Articles of Incorporation to allow shareholders to call a Special Meeting.

 

 

¨

 

 

¨

 

 

¨

   
   

 

5.

 

 

Approval, in an advisory vote, of the compensation for our named executive officers, as described in the 2014 Proxy Statement.

 

 

¨

 

 

¨

 

 

¨

   
   

 

For address changes and/or comments, please check this box and write them on the back where indicated.

   

 

¨

               
   

 

Please indicate if you plan to attend this meeting.

 

 

¨

 

 

¨

                 
       

 

Yes

 

 

No

                 
   

 

Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such, joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name by authorized officer.

 

                 
                                     
                                     
    Signature [PLEASE SIGN WITHIN BOX]   Date               Signature (Joint Owners)   Date                


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Annual Meeting of Shareholders

EXELIS INC.

8:00 a.m., EDT Wednesday, May 7, 2014

Exelis Inc., 1650 Tysons Boulevard, Suite 1700, McLean, VA 22102

PLEASE PRESENT THIS CARD AT THE ENTRANCE TO THE MEETING ROOM

 

Note: If you plan to attend the Annual Meeting of Shareholders, please so indicate by marking the appropriate box on the attached proxy card. If you plan to attend the Annual Meeting in person, please bring, in addition to this Admission Ticket, a proper form of identification. The use of video, still photography or audio recording at the Annual Meeting is not permitted. For the safety of attendees, all bags, packages and briefcases are subject to inspection. Your compliance is appreciated.

 

This Admission Ticket should not be returned with your proxy but should be retained and brought with you to the Annual Meeting.

 

SEC Proxy Access Notice

 

Important Notice Regarding the Internet Availability of Proxy Materials for the Shareholder Meeting to be held on May 7, 2014 at 8:00 a.m. EDT at Exelis Inc., 1650 Tysons Boulevard, Suite 1700, McLean, VA 22102. The proxy materials for the Exelis 2014 Annual Meeting of Shareholders, including the 2014 Proxy Statement and the 2013 Annual Report to Shareholders are available over the Internet. To view these proxy materials, please visit www.proxyvote.com

 

  FOLD AND DETACH HERE    M44017-P20674                 

 

     
   

PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF EXELIS INC.

FOR THE ANNUAL MEETING TO BE HELD MAY 7, 2014:

 

The shareholder(s) whose signature(s) appear(s) on the reverse side of this proxy form hereby appoint(s) Ann D. Davidson, Kathleen S. Stolar, or Rachel L. Semanchik, or any of them, each with full power of substitution as proxies, to vote all shares of Exelis Inc. common stock that the shareholder(s) would be entitled to vote on all matters that may properly come before the 2014 Annual Meeting and at any adjournments or postponements. The proxies are authorized to vote in accordance with the specifications indicated by the shareholder(s) on the reverse side of this form. If this form is signed and returned by the shareholder(s), and no specifications are indicated, the proxies are authorized to vote as recommended by the Board of Directors. In either case, if this form is signed and returned, the proxies thereby will be authorized to vote in their discretion on any other matters that may be presented for a vote at the meeting and at adjournments or postponements.

 

For participants in the Exelis Salaried Investment and Savings Plan:

 

Under the savings plans, participants are “named fiduciaries” to the extent of their authority to direct the voting of Exelis shares credited to their savings plan accounts and their proportionate share of allocated shares for which no direction is received and unallocated shares, if any (together, “Undirected Shares”). Exelis Salaried Plan participants should mail their confidential voting instruction card to Broadridge, acting as tabulation agent, or vote by Phone or Internet. Instructions must be received by Broadridge before 11:59 p.m. EDT three days before the 2014 Annual Meeting. The trustee of the savings plans will vote Undirected Shares in the same proportion as the shares for which directions are received, except as otherwise provided in accordance with ERISA. By submitting voting instructions by telephone, Internet, or by signing and returning this voting instruction card, you direct the trustee of the savings plans to vote these shares, in person or by proxy, as designated herein, at the 2014 Annual Meeting of stockholders.

 

The Trustee will exercise its discretion in voting on any other matter that may be presented for a vote at the meeting and at adjournments or postponements.

 

 

   
                         
        Address Changes/Comments:            
       
                 
       
                         
   

 

(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)

 

(Continued, and to be dated and signed on the reverse side.)